Project Coordinator

HDR; Vancouver; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading project management firm in Metro Vancouver is looking for a Project Coordinator to manage administrative functions for projects. In this role, you will be responsible for handling complex project documents, managing budgets, and assisting with client invoicing. The ideal candidate has a Bachelor's degree and at least 5 years of related experience, with proficiency in Microsoft Office tools. Join us in making great things possible in your community and beyond.

Qualifications

• A minimum of 5 years related experience.
• Active participation in an employee-owned culture is essential.

Responsibilities

• Take responsibility for various project-related administrative functions.
• Manage complex project documents and files.
• Track and monitor project budgets and schedules.
• Support client invoicing and manage collections.

Skills

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Proficiency in Microsoft Outlook

Education

Bachelor's degree

Job description

Overview

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: https://www.hdrinc.com/our-story

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Responsibilities

In the role of Project Coordinator, we"ll count on you to:

• Take responsibility for a wide variety of specialized project-related administrative and accounting functions
• Work independently to effectively manage complex project- and executive-level paper and electronic files, documents and records
• Compose and develop correspondence and reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures, and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Attend all necessary meetings while taking detailed, formal meeting minutes for review and distribution
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Exercise good judgement and discretion, and independently resolve problems and issues relating to administrative project functions
• Support client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Required Qualifications

• Bachelor's degree
• A minimum of 5 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.