Project Coordinator

Northstar Access; Toronto; On-site; CAD 60,000 - 75,000; Full time

Job summary

A leading access solutions provider in Ontario is seeking an experienced Project Coordinator. You will be responsible for coordinating schedules, managing multiple stakeholders, and ensuring project success. Ideal candidates should have project management experience, preferably in the construction industry, strong organizational skills, and effective communication. This role involves both fieldwork and office tasks, with a focus on safety and collaboration.

Benefits

Supportive team environment

Focus on long-term career growth

Qualifications

• Previous project management experience in the construction industry is preferred.
• Ability to manage multiple projects and various stakeholders.
• Work is performed in both indoor and outdoor environments.

Responsibilities

• Coordinate daily labour scheduling and communicate with site contacts.
• Assist with project planning, monitoring, and cost control.
• Ensure completion of daily field safety inspections.

Skills

Project management

Organizational skills

Attention to detail

Communication skills

Knowledge of fall protection practices

Education

High school diploma

College diploma or university degree

Tools

MS Office

Job description

Overview

Northstar Access is the leading provider of safe, temporary access solutions to construction and industrial markets across Canada. We provide end-to-end service (design, engineering, delivery, installation, rental, and sales), and our growing list of products include scaffolding, shoring, swing stages, edge protection, material hoists, and mast climbing work platforms. Northstar’s customers depend on them for high-quality products, exceptional installation services, industry-leading experience, and a dedicated focus on safety. Since 2012, Northstar has expanded from its original location in Southern Ontario, and now operates from 6 branches across Ontario, Manitoba, British Columbia and Alberta, employing more than 400 experienced professionals.

Who are we looking for: We are looking for an experienced Project Coordinator who can coordinate projects according to competing priorities and project plans. This position prepares schedules, collaborates with various stakeholders, and coordinates documentation for construction projects.

Responsibilities

• Daily labour scheduling (communicating and coordinating with Sales Reps/NSA Managers, customer site contacts/Site Superintendents, and field crew workers)
• Coordinate scheduling for the worksite collaborating with customers and Crew Superintendents
• Assist with project planning, progress monitoring, and cost control
• Ensure completion of job pre-qualification documents and liaise with finance team on new account creation
• Obtain Certificates of Insurance (COIs) and Workers Compensation Clearances when requested
• Obtain information as required to support estimator’s bid and quotation process
• Prepare project permits (Swing Stage, sidewalk, etc.)
• Assist with the identification and resolution of field technical issues
• Ensure completion of daily field safety inspections and other required safety documents
• Communicate changes in schedule with both the customer and Northstar team members
• Prepare reports related to specific sites including but not limited to site safety documents, Indigenous Equity Report, etc.
• Manage the teams daily Google calendar
• Set-up and maintain record keeping/ project files
• Act as an ambassador for the various safety campaigns
• Participate in and coordinate project meetings as required

Qualifications

• Previous project management experience (preferable within the construction industry)
• Highschool diploma required, college diploma or university degree preferred
• Ability to manage multiple projects with various stakeholders
• Excellent organizational, time management, and attention to detail
• Knowledge of fall arrest and fall protection practices
• Basic knowledge and use of computer software: email, spreadsheets, and MS Office
• Capable of managing conflicting schedules and aligning to deliver results
• Effective verbal and written communication skills
• Collaborate effectively with crew members, architects, engineers, contractors, and subcontractors and other trades
• Ability to take initiative and work with minimal supervision under tight time constraints
• Work is performed in both indoor and outdoor environments where temperatures will range throughout the various seasons with exposure to cold and hot temperatures
• Typically works in an office setting with adequate lighting and ventilation and provided with a normal range of room temperature and noise level
• Minimal physical effort required. Work is mostly sedentary but can require walking, standing, bending, reaching, lifting, or carrying objects that typically weigh less than 10lbs.
• Frequent viewing of a computer screen and the use of hands and fingers to type on a keyboard and open documents.
• Frequent volume of work and deadlines that could impose mental strain and require focus on a routine basis. Work assignments are diversified. Frequent focus required to complete analysis and resolve unique problems. Recollection of past precedent may be required to resolve work problems.

You’ll love working at Northstar Access because:

The People. You will be surrounded by some of the most talented, smart, supportive, and passionate teams – people you can be proud to work with.

The Business. Northstar Access Inc is an industry leader in access solutions in Ontario, Manitoba, Alberta, and British Columbia.

Management & Ownership. Northstar’s ownership and management team are long-term focused. We are focused on making the right long-term decisions for the business and bringing in values-orientated individuals who can grow with the company over the long term. Being privately-owned and Canadian focused, we are not focused on quarterly financial results or short-term objectives.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job. Position responsibilities can be subject to change with the changing needs of the business.