Project Coordinator

Investment Management Corporation of Ontario (IMCO); Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

IMCO, located in downtown Toronto, is hiring to support the EPMO through initiation and delivery of key projects, focusing on issues/risks, health reporting, and artifact development. You will report to the EPMO Portfolio Governance Manager and collaborate with the Project Manager to ensure timely, budget-aligned outcomes.

Responsibilities include maintaining project artifacts, managing risks, coordinating communications, and leading meetings with stakeholders.

Qualifications

• Comprehensive knowledge of project principles, practices and methodologies.
• Adhere to IMCO Project Guidelines, including IPF requirements.
• Can effectively present and consolidate project status reports for various management levels.
• Strong written and verbal communication skills.
• Demonstrable experience actively building relationships across teams.
• Ability to analyze qualitative and quantitative data.
• Experience supporting the PPM administration, including user setup, security settings, and project space configuration.

Responsibilities

• Supports development of project artifacts, including status reports, project plan, charters, implementation plans and post implementation reviews (e.g. lessons learned).
• Ensures that documentation and artifacts are maintained throughout the course of the project.
• Manage project resource capacity plans.
• Support financial project reporting by working with the Project Manager to track budget performance, forecast costs, and manage accrual tracking.
• Manage the risk process including identification and documentation of potential risks, development of mitigation strategies & contingency plans, reporting / visibility on all risks, and tracking / escalating risks to resolution.
• Collaborate with other project management resources to align and monitor interdependencies across various projects.
• Review, analyze, and document the impact of issues and apply measures to resolve them while escalating major issues within the governance framework.
• Report to key stakeholders, as planned or as needed, on the health of all elements of the project plan in adherence to EPMO reporting guidelines.
• Assist in the preparation of clear and effective communications to the project team and stakeholders with respect to status, related changes, and implementations.
• Chair and facilitate meetings with key project stakeholders where appropriate.
• Ensure project control procedures, guidelines, and policies within a program of related projects are executed.
• Work collaboratively with teams across IMCO and our vendor partners.
• Support the administration of the Project Portfolio Management (PPM) Solution, including user setup, security settings, and project space configuration, while also providing training, resolving user issues, and ensuring effective platform utilization.
• Provide EPMO Governance and reporting support, utilizing the PPM solution to track project and portfolio performance.
• Contribute to the solution design of the PPM Solution based on evolving needs of the project portfolio.
• May be assigned to lead small projects or workstream components through delivery.
• Embrace and demonstrate high ethical standards.

Skills

Project management

Communication

Stakeholder relations

Data analysis

Problem-solving

Team collaboration

Ambiguity handling

Tools

PPM administration

IPF

Dashboards

Project space configuration

Job description

At IMCO, our talent is among the best! IMCO offers a uniquely stimulating and rewarding environment where you can help build and drive organizational transformation, all while seeking to challenge yourself, learn, and grow your career.

Our culture is built on collaboration and passion, with a shared commitment to delivering lasting value to the clients we serve. Located in downtown Toronto, our vision is to be the partner of choice for Ontario’s public sector funds and to build a high-performing, value-driven asset management firm.

This job posting is for an existing vacancy. If you are ready to deliver best-in-class service and join a collaborative, motivated and fun team of professionals, IMCO offers the opportunity to do impactful work and broaden your expertise.

If you’re looking to use your expertise to drive strategic outcomes, we’d love to hear from you.

Provide support to the EPMO through the initiation and delivery of key projects focusing on the management and tracking of issues/risks, reporting on the health of all elements of the project plan, and support the development of project artifacts. This role will ensure the regular updating of project plans and status reports, as well assisting in the timely communication with project stakeholders related to status, decisions, risks and issues. This includes managing and coordinating activities to ensure that the goals and target outcomes of the project are accomplished on schedule and within budget according to plan.

The incumbent will report to the EPMO Portfolio Governance Manager and work alongside the Project Manager to support day-to-day project delivery.

As a Member of Our Team You Will be Responsible For:

• Supports in development of project artifacts, including status reports, project plan, charters, implementation plans and post implementation reviews (e.g. lessons learned)
• Ensures that documentation and artifacts are maintained throughout the course of the project
• Manage project resource capacity plans
• Support financial project reporting by working with the Project Manager to track budget performance, forecast costs, and manage accrual tracking in collaboration with Finance, EPMO, and project teams
• Manage the risk process including identification and documentation of potential risks, development of mitigation strategies & contingency plans, reporting / visibility on all risks, and tracking / escalating risks to resolution
• Collaborate with other project management resources to align and monitor interdependencies across various projects
• Review, analyze, and document the impact of issues and apply measures to resolve them while escalating major issues within the governance framework
• Report to key stakeholders, as planned or as needed, on the health of all elements of the project plan in adherence to EPMO reporting guidelines
• Assist in the preparation of clear and effective communications to the project team and stakeholders with respect to status, related changes, and implementations
• Chair and facilitate meetings with key project stakeholders where appropriate
• Ensure project control procedures, guidelines, and policies within a program of related projects are executed
• Work collaboratively with teams across IMCO and our vendor partners
• Support the administration of the Project Portfolio Management (PPM) Solution, including user setup, security settings, and project space configuration, while also providing training, resolving user issues, and ensuring effective platform utilization
• Provide EPMO Governance and reporting support, utilizing the PPM solution to track project and portfolio performance.
• Contribute to the solution design of the PPM Solution based on evolving needs of the project portfolio
• May be assigned to lead small projects or workstream components through delivery
• Embrace and demonstrate high ethical standards

What do you need to succeed?

• Comprehensive knowledge of project principles, practices and methodologies, with the ability to recommend tools and templates
• Adhere to IMCO Project Guidelines, including IMCO Project Framework (IPF) requirements
• Can effectively present and consolidate project status reports for various management levels
• Strong written and verbal communication skills
• Demonstrable experience actively building relationships across teams
• Ability to analyze qualitative and quantitative data
• Employ a spirit of 'get it done together', sharing practices and ideas
• Demonstrable experience in learning from both success and failure
• Responds well to ambiguity and works efficiently to clarify situations and outcomes
• Good problem-solving and innovative thinking skills, must be able to articulate solutions, ideas, and recommendations through effective issue resolution
• Experience supporting the PPM administration, including user setup, security settings, and project space configuration. Ability to contribute to the solution design for the PPM platform (e.g., custom workflows, dashboards, request forms)
• Support the maintenance and continuous improvement of EPMO governance standards, templates, tools and reporting practices.
• Support project and portfolio governance forums by coordinating inputs and materials, documenting key decisions and actions, and tracking follow-ups and escalations.
• Provide portfolio reporting support by preparing and consolidating status, financial, timeline and risk/issue information for EPMO and leadership reviews.
• Support EPMO governance by running health checks on in-flight projects against the IPF and following up on findings.

The base salary range for this position is CAD $70,000.00 - $90,000.00. The placement within the range is determined by the range of market pay for the specific position, as well as the candidate's knowledge, skillset and experience relative to the requirements of the position and to internal peers. As a candidate, you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you with the specific details for this position.

Our hybrid work model prioritizes an office-first approach, encouraging employees to make the most of our collaborative workspace at 16 York Street, Suite 2400, Toronto, ON M5J 0E6. This welcoming environment fosters teamwork, connection, and professional growth. While flexibility remains a key component of our model, we believe that regular in-office engagement enhances productivity and strengthens our culture. Our approach supports a fulfilling lifestyle that balances professional ambition with personal wellbeing.

IMCO is committed to providing accommodation for people with disabilities throughout the recruitment process. If you require support, please let us know and we will work with you to meet your needs. Artificial intelligence (AI) tools may be used to support parts of our recruitment process, such as screening and assessments. However, all hiring decisions are made by our recruitment team. Candidates being considered for this position will be required to undergo background screening.