Project Coordinator

Onit Energy; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading energy provider in Toronto is seeking a skilled Project Coordinator to support the Executive Administrative Director. The role involves tracking cross-functional projects, facilitating communication, and supporting HR initiatives. Ideal candidates have 3 years of project coordination experience, strong organizational skills, and proficiency in various software tools. This position offers competitive compensation and opportunities for advancement within a dynamic team.

Benefits

Competitive compensation and benefits

Opportunities for advancement

Supportive team environment

Qualifications

• 3 years of experience in project coordination, project support or administration.
• Tech-savvy: proficient in multiple office software.
• Proactive problem-solving mindset.

Responsibilities

• Coordinate and track cross-functional projects led by the EAD.
• Prepare agendas, reports, and follow-up notes.
• Facilitate communication between stakeholders.

Skills

Project Coordination

Organizational Skills

HR Processes

Microsoft Office

Communication Skills

Time Management

Tools

Google Workspace

DocuSign

Visio

Trello

SharePoint

YouTrack

Job description

Ontario Wholesale Energy (OWE) is a leading provider of Natural Gas & Electricity Supply across North America. Alongside our sister divisions Canadian Water Savings and Canadian Energy Savings Corp. we deliver innovative cost-effective energy and water conservation solutions to over 44000 businesses. With over 65 years of combined industry experience we are not just shaping the future of utility management we are leading it.

We’re growing and are looking for a skilled Project Coordinator to support our Executive Administrative Director (EAD) and help drive cross‑functional initiatives forward with organizational efficiency and ownership.

Project Coordinator (Supporting EAD & Cross‑Functional Teams)

You’re not just a coordinator—you’re the engine that keeps projects moving. You excel in fast‑paced environments, juggle multiple priorities and love turning ideas into executable plans. If you’re energized by structured processes, collaboration and ensuring deliverables hit the mark, this role is your chance to make meaningful impact.

Key Responsibilities

• Coordinate and track cross‑functional projects led by the EAD ensuring milestones, deadlines and deliverables are met
• Assist in developing project plans, schedules and documentation to support organizational initiatives
• Prepare agendas, reports, briefing documents and follow‑up notes for project and leadership meetings
• Support internal program rollouts, operational improvements and executive team initiatives
• Support HR‑related projects including onboarding/offboarding tasks, process updates and compliance documentation
• Create and maintain project dashboards, org charts, process flowcharts and other critical documentation
• Facilitate communication between internal and external stakeholders ensuring clarity and alignment
• Provide light administrative support when needed including scheduling and tracking action items
• Participate in special projects or support additional executives as required

Why Join Us

• Be part of an innovative company making a real impact in energy and water conservation
• Collaborate with a supportive and dynamic team of professionals
• Opportunities for advancement within a forward‑thinking organization
• Competitive compensation and benefits
• A culture that values initiative, ownership and excellence

What You Bring to the Table

• 3 years of experience in project coordination, project support or administration
• Strong organizational, scheduling and multi‑project tracking skills
• Experience with HR processes or supporting HR projects (an asset)
• Tech‑savvy: proficient in MS Office, Google Workspace, DocuSign, Visio, Trello, SharePoint, HRIS systems (e.g. Collage) and YouTrack
• Exceptional written and verbal communication skills
• High attention to detail and excellent time management
• Comfortable navigating shifting priorities and handling sensitive information
• A proactive problem‑solving mindset—you don’t wait to be asked
• Bonus: Experience in project management or PMP certification

Our Commitment to Inclusion

At ONIT we are dedicated to fostering diversity, equity and inclusion, believing that all employees play a role in upholding our values. We encourage individuals from various backgrounds, perspectives and life experiences to join us in addressing the world’s toughest challenges.

Ensuring accessibility throughout the job application process is a priority for us at ONIT. If you require reasonable accommodation due to a disability—visible or invisible—please contact us and we will gladly assist you.

Employment Type: Full‑Time

Vacancy: 1

Key Skills

Microsoft Office, Microsoft Outlook, Microsoft Word, Visio, Microsoft Powerpoint, Microsoft Excel, Project Management, SharePoint, Project Management Software, Microsoft Project, Administrative Experience, Project Coordination