Project Coordinator

Modern Niagara; Toronto; On-site; CAD 55,000 - 75,000; Full time

Job summary

A construction and services firm in Toronto is seeking a Project Coordinator to support project managers and teams. The ideal candidate should possess post-secondary education in Construction Management or Engineering and have strong organizational and communication skills. This full-time role requires experience with Microsoft Office and a problem-solving mentality. The company values diversity and offers a collaborative environment.

Qualifications

• 1 year project coordination experience within the construction or mechanical contracting industry is preferred.
• Strong working knowledge across Microsoft Office products including Outlook, Word, Excel, and PowerPoint.
• Previous working knowledge across project and/or construction management software is highly advantageous.

Responsibilities

• Provide related administrative support to project managers and project teams.
• Aid project managers in the organization and distribution of project-related documents.
• Attend site meetings as required to assist project manager with meeting minutes.

Skills

Microsoft Office

Project Coordination

Strong attention to detail

Problem-solving skills

Communication skills

Organizational skills

Microsoft Project

Administrative Experience

Education

Post-secondary education in Construction Management / Mechanical Engineering

Tools

Microsoft Office

Microsoft Project

Project Management Software

Job description

Modern Niagara helps building owners managers and general contractors meet the mechanical electrical integrated building technology and building services needs of their buildings across Vancouver Calgary Edmonton Toronto Southwestern Ontario and Ottawa. We also develop custom turnkey solutions to help reach the desired outcomes. We are committed to having a positive and meaningful impact on Canadas infrastructure and on the communities where we live learn work and heal.

WE BUILD FOR LIFE.

We value passion initiative determination professionalism and teamwork and we are committed to ensuring that our teams have everything they need to succeed. Health and safety are embedded in everything we do and as a result our award-winning safety culture has a record thats well above industry standards.

At Modern Niagara you will work alongside values-driven safety-conscious and high-impact teams in a fast-paced innovative and collaborative environment. Here your knowledge skills and excellent service will help ensure that the buildings that make up Canadas infrastructure fulfill the needs they were set out to meet.

Modern Niagara is one of Canadas Best Managed Companies and is a recipient of SMACNAs Safety Excellence Award Program (SSEAP) Canada and the Canadian Occupational Safety (COS) Magazines Gold Winner for Canadas Safest Employers Award in the Building and Construction category and Excellence Winner for Canadas Best Health Safety Culture Award as well as Canadas Best Health Safety Leader Award.

Modern Niagara currently has an opening for a Project Coordinator for our special projects team in Toronto to become an integral part of a project team. As a Project Coordinator this opportunity will allow for growth expansion and application of experience and skillsets in new construction projects.

Overview of Responsibilities

• Provide related administrative support to project managers and project teams
• Aid project managers in the organization and distribution of project related documents and drawings from manufacturers suppliers and subcontractors
• Data system entries such as set up of purchase orders for subcontractors suppliers and manufacturers entry of change orders and distribution of change notices monthly updates for WIP forecast sheets updating construction schedule
• Attend turn over meetings for new jobs support team by taking detailed notes for project requirements
• Some preparation of pre-qualification packages for the division
• Create log and track of communications and documents for the project
• Prepare project start-up binders and project close out documents
• Document control of all site paperwork
• Participate in operational meetings such as project delivery meetings staff meetings reviews tech meetings
• Job Set up in Fieldpoint and communicates job number to project managers and technicians
• Ensures estimating data is filled in appropriate job folder
• Attend site meetings as required to assist project manager with meeting minutes and site meetings
• Entering of budgets into system ensuring costs code breakdown is accurate
• Collection and distribution of safety and insurance documentation to GC / Customer i.e. WSIB Clearance Certificate Form 1000 Insurance Certificate NOP etc.
• Follows up with subcontractors to ensure all relevant documentation is received in a timely manner
• Update supplier and subcontractor purchase orders as changes are approved
• Prepares and distributes monthly billing sheets to PMs
• Processes invoices in ERP system and distributes to customers.
• Completes statutory declarations and ensures the submittal of all required paperwork with invoices
• Sets up and invoices work orders as required
• Prepares project close-out documentation including O&M Manuals and as-built in both hard copy binders and electronic formats.
• Complete daily check-ins with technicians
• Assist techs with daily requests including but not limited to assigning them to required jobs submitting tool requests ordering uniforms assisting with schedule etc.
• Assist with project specific requirements including methods of procedures hot work and bypass permits etc.
• Perform other related duties as required

Qualifications and Experience

• Post-secondary education in Construction Management / Mechanical Engineering or equivalent combination of education and experience.
• 1 years project coordination experience within the construction or mechanical Contracting industry is preferred
• Strong working knowledge across Microsoft Office products including Outlook Word Excel and PowerPoint
• Previous working knowledge across project and / or construction management softwares is highly advantageous
• Strong attention to detail and organizational skills coupled with strong reading and writing skills
• Clear and effective communication skills with the ability to develop long-lasting and sustainable productive working relationships with colleagues subcontractors and additional stakeholders associated to assigned projects.
• Driven individual with a strong sense of urgency. Comfortable in working within a deadline-driven fast-paced environment.
• Resourceful individual with strong problem-solving skills. Capable of managing multiple tasks and priorities simultaneously
• Energetic individual who works effectively within a team but also on their own initiative.

We thank all applicants for their interest however only those selected for an interview will be contacted.

At Modern Niagara we recognize the value of fostering a diverse equitable and inclusive organization and are committed to eliminating barriers faced by members of equity-seeking groups (women Indigenous Black racialized 2SLGBTQIA people with disabilities and new immigrants) in the construction industry. Our DEI vision is to build an organization where everyone has access to the same opportunities experience equitable outcomes and can thrive and reach their full potential.

We value the diversity of the people we hire and serve. Modern Niagara is an equal opportunity employer. If you require accommodation during the recruitment process please advise us so that suitable accommodations can be made.

Key Skills

• Microsoft Office
• Microsoft Outlook
• Microsoft Word
• Visio
• Microsoft Powerpoint
• Microsoft Excel
• Project Management
• Sharepoint
• Project Management Software
• Microsoft Project
• Administrative Experience
• Project Coordination

Employment Type: Full-Time

Department / Functional Area: Operations

Experience: years

Vacancy: 1