Project Coordinator

Stantec; Toronto; On-site; CAD 74,000 - 107,000; Full time

Benefits offered by this job

Health, dental, and vision plans

Wellness program

Group retirement savings plan

Employee stock purchase program

Job summary

Stantec’s Buildings team is seeking a Project Coordinator to support successful project delivery by partnering with Project Managers and engineering teams. You will manage documentation, coordinate activities, and oversee financial tracking and reporting in a fast-paced, collaborative setting.

You will help prepare deliverables, manage RFIs, ensure PM framework compliance, and facilitate communication between internal teams and external stakeholders across Canada’s Toronto region.

Qualifications

• Bachelor’s degree in Architecture, Engineering, or related field.
• Minimum 5 years of experience in project coordination or PM support.
• Proficient with document control and project financials.
• Excellent communication and organizational abilities.

Responsibilities

• Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.
• Manage all aspects of document control and versioning.
• Assist with budget tracking, ETC analysis, invoicing, and financial reporting.
• Coordinate project meetings, prepare deliverables, and track RFIs.
• Ensure compliance with internal PM frameworks and client requirements.

Skills

Organizational skills

Time management

Written & verbal communication

Document control proficiency

Cross-disciplinary collaboration

Microsoft Office (Excel, Word, Outlook

Bluebeam

Project management tools

Financial tracking & reporting

Education

Bachelor’s degree in Architecture or Engineering

LEED Green Associate or LEED AP preferred

Tools

Microsoft Office

Bluebeam

Project management platforms

Job description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Your Role:

The buildings that shape our daily lives — where we live, learn, work, and play — are more than just structures. They are opportunities to move communities forward. Our Buildings practice puts people at the heart of design, delivering responsive, sustainable, and transformative solutions.

As a Project Coordinator, you will play a key role in supporting the successful delivery of projects by working closely with Project Managers and engineering teams. You will be responsible for managing project documentation, coordinating team activities, and overseeing financial tracking and reporting. This is a dynamic role for someone who thrives in a fast-paced, collaborative environment and is passionate about contributing to impactful building projects.

Your Key Responsibilities:

• Collaborate with Project Managers and multidisciplinary engineering teams to support project execution.

• Manage all aspects of document control, including tracking submissions, maintaining version control, and organizing project files.

• Assist with financial management, including: - Budget tracking and updates

• Estimate to completion (ETC) analysis

• Invoicing coordination

• Financial reporting and variance analysis

• Coordinate and document project meetings, including scheduling, minute‑taking, and follow‑up on action items.

• Support the preparation of project deliverables and submission packages.

• Track Requests for Information (RFIs), responses, and team inputs.

• Ensure compliance with internal project management frameworks and client requirements.

• Facilitate communication between internal teams and external stakeholders.

• Assist with permit applications and project documentation for regulatory approvals.

• Contribute to business development efforts, including proposal support and marketing materials.

Your Capabilities and Credentials:

• Strong organizational and time management skills with the ability to manage multiple priorities.

• Excellent communication skills, both written and verbal.

• Detail‑oriented with a proactive approach to problem‑solving.

• Skilled in coordinating across multidisciplinary teams and managing complex documentation workflows.

• Familiarity with project financials and reporting tools.

• Proficient in Microsoft Office Suite (Excel, Word, Outlook), Bluebeam, and project management platforms.

• Experience with document control systems and construction administration processes.

• Knowledge of building construction systems and terminology is an asset.

• Familiarity with Ontario AFP and P3 procurement processes is a plus.

• Understanding of clinical and engineering terminology is an asset.

Education and Experience:

• Bachelor’s degree in Architecture, Engineering, or a related field.

• Minimum 5 years of experience in project coordination or project management support roles.

• LEED Green Associate or LEED AP preferred.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice. Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future‑proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range:

• Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$73,800.00 - $107,000.00 Annually

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week.

Benefits Summary: Regular full‑time and part‑time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax‑free savings account, life and accidental death & dismemberment (AD&D) insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax‑free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: Canada | ON | Toronto

Organization: 1400 Buildings-CA Ontario GTA‑Toronto ON

Employee Status: Regular

Management Level: Individual contributor

Business Justification: New Position

Travel: No

Schedule: Full time