Project Coordinator

Envol; Surrey; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Comprehensive benefits

Opportunities for growth

Generous paid time-off (10 vacation)

Job summary

Westlab in Surrey is seeking a Project Coordinator to join our tight-knit team. You will support project administration, track milestones, and help ensure deadlines, budgets, and quality standards are met.

Responsibilities include job costing, supplier coordination, and occasional site visits across Canada (up to 10% travel). A background in construction/design-build and proficiency with LabBuild, Smartsheet, AutoCAD, Revit, and MS 365 are highly valued.

Qualifications

• 2–3 years of experience supporting projects as a Project Administrator or Project Coordinator in the construction or design-build industry.
• Proficient with LabBuild, Smartsheet or similar, Gantt Charts, AutoCAD, Revit, and Microsoft 365 tools for planning and data management.
• Understanding of WorkSafe and safety regulations for job sites.
• A proactive, detail-oriented mindset and ability to thrive on dynamic, high-pressure projects.

Responsibilities

• Project Oversight: Support Project Managers with all aspects of project administration from order processing to completion.
• Job Cost Management: Prepare job costing sheets, monitor expenses, and assist in maintaining GP forecasts to ensure profitability.
• Site Verification: Coordinate and conduct site visits (up to 10% travel across Canada) to confirm readiness.
• Supplier & Vendor Coordination: Confirm materials, manage PO creation, track deliveries, and maintain supplier relationships.
• Project Tracking: Monitor tasks and milestones and provide weekly progress reports to management.
• Client & Internal Communication: Keep teams and clients updated and resolve issues for smooth installations.
• Safety & Compliance: Complete site safety paperwork and coordinate training in line with regulations.
• Cross-Functional Collaboration: Work with Spaces Sales, Procurement, Development and Finance to streamline operations.
• Process Optimization: Identify opportunities to improve workflows and efficiency.

Skills

Project coordination

Communication

Detail-oriented

Education

2–3 years experience in project administration

Tools

LabBuild

Smartsheet

Gantt Charts

AutoCAD

Revit

Microsoft 365

Job description

Do you enjoy delivering exceptional project administration on dynamic and exciting projects?

If so, Westlab needs a motivated Project Coordinator, like YOU, to join our tight-knit Surrey team!

A BOUT US

Westlabs mission is to enable discovery. By providing trusted, forward-thinking solutions to the scientific community, we empower researchers and institutions to achieve breakthrough results. Our team is known for being proactive, innovative, and solutions-focused, always looking ahead to better support the field of science.

With industry-leading laboratory design, equipment, and services, Westlab has built a reputation for delivering high-quality, future-proofed, and innovative solutions. Every day, we are driven by the vision of creating a world where scientific discoveries flourish.

YOUR KEY RESPONSIBILITIES

• Project Oversight: Support Project Managers with all aspects of project administration from order processing to completion, helping ensure deadlines, budgets, and quality standards are met.
• Job Cost Management: Prepare job costing sheets, monitor expenses, and assist in maintaining GP forecasts to ensure project profitability.
• Site Verification: Coordinate and conduct occasional site visits (up to 10% travel to sites across Canada) to confirm project readiness and support installations.
• Supplier & Vendor Coordination: Confirm materials, manage PO creation, track deliveries, and ensure supplier relationships are optimized.
• Project Tracking: Monitor critical tasks, milestones, and deliver weekly progress reports to management.
• Client & Internal Communication: Keep teams and clients updated, proactively resolve issues, and ensure smooth installations and deficiency closeouts.
• Safety & Compliance: Complete site safety paperwork and coordinate training as required while keeping up with relevant legislation and regulations.
• Cross-Functional Collaboration: Partner with the Spaces Sales, Procurement, Development and the Finance Team to streamline operations, add value and estimating tasks.
• Process Optimization & Improvement: Identify opportunities to enhance workflows and project efficiency.
  

YOUR BACKGROUND & QUALIFICATIONS

• 2–3 years of experience supporting projects as a Project Administrator or Project Coordinator in the construction or design-build industry.
• Proficient with LabBuild, Smartsheet or similar, Gantt Charts, AutoCAD, Revit, and Microsoft 365 tools for project planning, scheduling, collaboration, and data management.
• Understanding of WorkSafe and safety regulations for job sites.
• A proactive, detail-oriented mindset and ability to thrive on dynamic, high-pressure projects.
• A humble but hungry attitude—willing to learn, collaborate, and take initiative.
• Strong communication, interpersonal, problem-solving, and organizational skills.

NICE-TO-HAVES

• Experience in laboratory, scientific, or logistics industries.
• Previous project coordination experience in the building/fit-out industry.
• Ability to read and interpret CAD drawings and shop specifications.

OUR CORE VALUES

• Humility – Enables win-win relationships and celebrates success as a team.
• Creative – Think differently, take action, and find new ways to solve problems.
• Driven – Gets things done, takes initiative, and achieves goals.
• Ownership – Solutions-minded; bring two solutions for every problem, no disappointments.

WHATS IN IT FOR YOU?

Its a priority to take care of our team and reward them for their contributions. As part of our dedicated, growing, and dynamic team, you can expect:

• Competitive salary of $60k – $65k to reward your hard work and contributions.
• Comprehensive benefits to prioritize you and your familys health.
• Opportunities for growth to make your career goals a reality.
• A positive, fun, and collaborative work environment dedicated to health and safety.
• Generous paid time-off, starting with 10 vacation days to take care of you.
• Team events, staff lunches, and occasional treats to celebrate successes.