Project Coordinator

MatchBox Consulting Group; Surrey; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A reputable recruitment firm is seeking a Project Coordinator to support a well-established construction company operating across Canada and the US. The role involves managing project documentation, supporting schedule and budget, and ensuring compliance with safety regulations. Candidates should have 2-5 years of construction experience, a related diploma or degree, and strong skills in communication and Microsoft 365. Frequent travel across project sites in Canada is anticipated.

Qualifications

• 2–5 years of progressive construction experience or equivalent education.
• Solid understanding of construction methods and regulations.

Responsibilities

• Coordinate RFIs, shop drawings, meeting documentation, and project deliverables.
• Collaborate on schedule updates, budget tracking, and progress reporting.
• Assist with project-specific safety plans and ensure safety compliance.
• Track change-related items, prepare change notices, and manage documentation.
• Serve as a communication point between consultants, trades, and site staff.

Skills

Detail-oriented

Organized

Understanding of construction documentation

Strong communication skills

Proficiency in Microsoft 365

Education

Diploma, certificate, or degree in Building Technology, Project Management, or a similar field

Tools

Microsoft 365

Job description

MatchBox Consulting Group is seeking a Project Coordinator on behalf of our client, a well-established construction firm operating across Canada and the United States. Our client delivers commercial, industrial, and residential projects nationwide and is known for offering large-firm capabilities while maintaining a personalized, relationship-driven approach. With more than 180 employees across North America, they continue to grow and expand their project teams. They are looking for a Project Coordinator who is able to travel to project sites across Canada, with frequent travel expected in Alberta, Manitoba, and Ontario.

About The Role

The Project Coordinator supports the Project Manager and site teams by managing documentation, tracking changes, assisting with schedules and budgets, and ensuring all project information is organized and up to date. This role plays a key part in quality control, document management, and the day‑to‑day administration needed to keep projects running smoothly.

Who You Are

You’re detail‑oriented, organized, and comfortable handling multiple priorities at once. You understand construction documentation and processes, communicate clearly, and work well with both internal teams and external stakeholders. Safety is important to you, and you contribute to establishing and maintaining safe work practices on every project.

Key Responsibilities

• Project Administration: Coordinate RFIs, shop drawings, meeting documentation, project deliverables, cost monitoring, and updates to schedules and budgets.
• Schedule & Budget Support: Collaborate with the Project Manager and Superintendent on schedule updates, budget tracking, progress reporting, and reviewing subcontractor invoices against progress claims.
• Safety & Compliance: Assist with project‑specific safety plans and ensure compliance with applicable Occupational Health & Safety legislation.
• Change Management & Documentation: Track all change‑related items, prepare change notices, manage drawing revisions and site instructions, and maintain accurate as‑built records.
• Stakeholder Coordination: Serve as a communication point between consultants, trades, and site staff, ensuring all clarifications and instructions are properly documented and circulated.

Experience & Qualifications

• 2–5 years of progressive construction experience, or an equivalent combination of experience and education
• Diploma, certificate, or degree in Building Technology, Project Management, or a similar field

Skills & Knowledge

• Solid understanding of construction methods, standards, plans, specifications, codes, and regulations
• Ability to read and interpret construction documents
• Strong attention to detail and ability to work effectively in fast‑paced environments
• Capable of managing multiple priorities and taking direction from various team members
• Proficient with Microsoft 365 (Outlook, SharePoint, Word, Excel, Teams)
• Strong interpersonal, communication, and problem‑solving skills
• Able to work independently, prioritize tasks, and maintain confidentiality
• Emotionally intelligent and capable of building strong working relationships
• Comfortable supporting both operational and strategic needs in a growing organization

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/.

About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team’s extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorised to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com