Project Coordinator

BGIS; Quebec; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading facility management provider in Quebec is seeking a Bilingual Project Coordinator responsible for supporting project delivery, managing vendor relationships, and ensuring successful execution of non-technical projects. The ideal candidate will have 3-5 years of experience in project administration and strong organizational skills, particularly with MS Office. This role offers an opportunity to join a diverse team committed to innovation and client satisfaction.

Qualifications

• 3 to 5 years of project administration work experience.
• Experience in coordinating non-technical projects.
• Familiar with vendor acquisition practices and contract preparation.

Responsibilities

• Support project delivery through effective coordination.
• Assist in vendor proposal requests and contract preparation.
• Ensure non-technical projects are delivered on time and within budget.

Skills

Administrative skills

Coordination skills

Project scheduling

Cost estimation

Communication

Vendor coordination

Computer proficiency

Education

Community college diploma or equivalent training

Tools

MS Office suite

Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

SUMMARY

The Bilingual Project Coordinator is accountable for the delivery of project sub-components and non-technical projects.

KEY DUTIES & RESPONSIBILITIES

For the assigned non-technical projects and project sub-components:

• Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.
• Assists in the preparation and execution of vendor proposal requests, bid calls, and contract preparation / award.
• Delivers non-technical projects (i.e. furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting, etc.).
• Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.
• Develops cost estimates for assigned non-technical projects.
• Determines and prepares resource requirements.
• Develops schedules and monitors progress against timelines.
• Develops and maintains effective relationships with vendors. Monitors work progress to ensure completion.
• Ensures assigned project sub-components and non-technical projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.

Client Relationship Management

• Develops and maintains effective relationships with clients.
• Accountable for resolving issues, managing client expectations, and ensuring client satisfaction.
• Escalates issues as needed.

Project Administration

• May perform project administration duties.

KNOWLEDGE & SKILLS

• 3 to 5 years of project administration work experience or administrative work experience with a Community college diploma or equivalent training.
• Administrative, coordination and organizational skills – administrative and organizational skills along with related administrative and coordination work experience.
• Project coordination – project coordination abilities along with proven experience in coordinating the end-to-end delivery of project sub-components.
• Non-technical project delivery – proven ability to deliver non-technical projects.
• Proposal and Contracts – Familiar with industry vendor acquisition practices and contract forms and preparation.
• Cost estimation – proven ability and experience in preparing cost estimates.
• Project scheduling – proven ability and experience in creating project schedules and determining resource requirements.
• Vendor coordination – proven ability and experience in coordinating vendor work and ensuring work completion.
• Communication –effective communication and influencing skills.
• Computer proficiency – proficient in and experience with MS Office suite of applications along with proven ability to quickly learn new applications.

Licenses and/or Professional Accreditation

• Demonstrates an interest in pursuing Project Management Institute Accreditation.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!