Project Coordinator

Pattison ID; Pickering; On-site; CAD 50,000 - 55,000; Full time

Job summary

Pattison ID is seeking a detail-oriented Project Coordinator to support administrative tasks for a fast-paced project management team in Ontario. You will gather, organize, and maintain project documentation, assist with site surveys, drawings, permits, and help track milestone dates and SOWs.

Ideal candidates have a post-secondary diploma and are comfortable using Microsoft Office and project tracking tools.

Qualifications

• Post-secondary diploma or degree in Business Administration, Project Management, or a related field preferred.
• PMP certification or working towards is considered an asset.

Responsibilities

• Gather, organize, and maintain project documentation including milestone dates, statements of work (SOWs), site surveys, drawings, and permits.
• Maintain and update documents submitted or pending from subcontractors, permitting agencies, or clients.
• Assist with general administrative tasks to support the project management team.
• Set up and maintain projects in project management systems as directed by the Project Manager.
• Maintain up-to-date project tracking logs and dashboards.
• Prepare purchase requests and assist with issuing purchase orders to suppliers and contractors under the direction of the Project Manager.
• Assist Project Managers in preparing status report updates to be shared with customers.
• Support project closeout processes by organizing and filing final documentation packages.

Skills

Attention to detail

Communication

Multitasking

Proactive service

Team collaboration

Eagerness to learn

Education

Post-secondary degree

PMP certification (asset)

Tools

Microsoft Office

Project management software

Job description

• Pay or shift range: $50,000 CAD to $55,000 CAD
  $50,000 to $55,000
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Project Management
• Full-Time
• Requisition #: PROJE001900

Description

Who we are:

Pattison ID helps companies deploy their identity for maximum consistency, engagement and impact across physical and digital signage, and branded environments. Our comprehensive signage solutions, including exterior, interior, wayfinding, and digital signage, redefine how brands connect with their audiences.

Our Solutions:

We offer architectural, digital services, sign maintenance solutions and flexible leasing options. As one of the largest companies in our industry, with 7 manufacturing facilities, 8 sales and operations offices, and over 1,000 employees across the US and Canada, Pattison ID is committed to offering a culture where team members can achieve their unique career ambitions, while embodying our Core Values of Innovation, Delight, Dependability, Involvement and Drive.

ESSENTIAL FUNCTIONS / KEY RESPONSIBILITIES:

Documentation & Administration

• Gather, organize, and maintain project documentation including milestone dates, statements of work (SOWs), site surveys, drawings, and permits.
• Maintain and update documents submitted or pending from subcontractors, permitting agencies, or clients.
• Assist with general administrative tasks to support the project management team.

Systems & Tracking

• Set up and maintain projects in project management systems as directed by the Project Manager.
• Maintain up-to-date project tracking logs and dashboards.

Purchase & Procurement Support

• Prepare purchase requests and assist with issuing purchase orders to suppliers and contractors under the direction of the Project Manager.

Reporting & Closeout Support

• Assist Project Managers in preparing status report updates to be shared with customers.
• Support project closeout processes by organizing and filing final documentation packages.
• Perform other related duties as assigned.

QUALIFICATIONS REQUIRED:

EDUCATION

• Post-secondary diploma or degree in Business Administration, Project Management, or a related field preferred.
• PMP certification or working towards is considered an asset.

EXPERIENCE REQUIRED:

• 0–2 years of experience in an administrative, coordination, or office support role.
• Experience working in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management systems.
• Experience with project management software or tracking tools is an asset.

SKILLS & COMPETENCIES REQUIRED:

• Strong attention to detail and high level of organizational ability.
• Excellent written and verbal communication skills.
• Ability to manage multiple administrative tasks simultaneously and meet deadlines.
• Proactive and service-oriented mindset with strong follow-through on tasks.
• Comfortable taking direction and working collaboratively within a team environment.
• Eagerness to learn and grow within a project management environment.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to sit and work at a computer for extended periods of time.
• Frequently required to use hands to operate a keyboard, mouse, and telephone.
• Occasionally required to stand, walk, or move within an office environment.
• Must be able to lift and handle items weighing up to 25 lbs on an occasional basis.
• Specific vision abilities required include close vision for extended periods of screen use.
• Must be able to communicate effectively verbally and in writing on a regular basis.
• $50,000 to $55,000
• The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons .