Project Coordinator

Randstad Canada; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A global consulting firm is seeking a bilingual project coordinator for their Montreal office to cover a maternity leave. The role involves supporting business relationships, coordinating meetings, and managing project details. Ideal candidates will be fluent in French and English, possess strong organizational skills, and thrive in a fast-paced environment. This is a full-time, hybrid opportunity, offering three weeks of vacation and comprehensive benefits.

Benefits

Hybrid working arrangement

3 weeks’ vacation

Comprehensive health benefits from day 1

Qualifications

• Comfortable working with senior executives.
• Outstanding oral and written communication skills.
• Ability to manage a demanding workload and balance tasks.

Responsibilities

• Support business relationships and coordinate meetings.
• Handle client relationships and prepare expense reports.
• Manage project details and timelines.

Skills

Bilingual (French and English)

Attention to detail

Communication skills

Time management

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Are you looking for your next administrative challenge? Are you dynamic, fluently bilingual in both French and English, detail oriented, and looking to be a part of a close knit team? Are you open to a one year contract role, an opportunity to learn, network, and work on interesting projects?

Our client, a global consulting firm, is looking for a bilingual project coordinator for their office in downtown Montreal to replace a one year maternity leave.

Advantages

• Full-time position within an amazing team
• Hybrid working arrangement, 3-4 days in office
• 3 weeks’ vacation
• Comprehensive health benefits package as of day 1, paid for by company

Responsibilities

• Administrative point of contact to support business relationships
• Coordination of internal and external meetings
• Administrative HR tasks
• Supporting client relationships
• Coordinate travel schedule, both domestic and international.
• Draft letters of engagement and reports; provide proofreading support to team members
• Prepare and submit accurate expense report and reconcile credit card statements
• Creating/editing PowerPoint presentations, company proposals and company documents
• Updating database as required
• Coordination of complex, detail focused projects, ensuring that every step is executed flawlessly
• Collecting and organizing data, and then formatting, proofing and delivery of reports
• Act as main point of contact for client(s) and ensure continuous follow-ups
• Coordinate weekly status calls with clients.
• Calendar management and schedule coordination
• Reconcile monthly AMEX statements with expense reimbursements.
• Monitor accounts receivable aging report on a weekly basis and address outstanding payments with revenue manager and client
• Invoicing as required

Qualifications

• Comfortable working with senior executives
• “Can do” attitude
• Ability to work in a fast paced environment
• Collaborative, supportive, trustworthy, team-player
• Outstanding oral and written communication skills in French and English
• Willingness and drive to manage a demanding workload, balance multiple tasks and priorities and meet aggressive project goals in a timely fashion
• Experience working successfully within an integrated, team-oriented environment.
• Personal maturity and business acumen
• Strong presentation skills consistent with a top-tier professional services environment
• Extremely organized with detailed project planning and attention to detail
• Expert level experience with Word, Excel, and PowerPoint
• Ability to generate high volume of documents with ease
• Experience with travel arrangements both domestic and international
• Experience with daily interaction with clients and high-level, C‑Suite executives.
• Ability to work independently with minimal supervision
• Great stress management and ability to stay calm under pressure

This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

• communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
• work on client projects, products or deliverables that are required to be delivered to clients in English

Summary

Interested in this position? Apply online or send us an email at [e-mail].

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

*Only applications with experience in an administrative environment will be considered and contacted. **

We look forward to meeting you virtually!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity‑seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non‑binary/gender non‑conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [e-mail] to ensure their ability to fully participate in the interview process.