Project Coordinator

Tower Engineering Professionals; Markham; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading engineering firm in Canada is seeking a full-time Project Coordinator. The role involves working closely with Project Managers to ensure efficient task execution, data verification, and vendor coordination. Candidates should have a diploma in business administration and strong skills in Microsoft Office and communication. TEP Canada offers competitive benefits including medical insurance and a rich learning environment that supports employee growth and success.

Benefits

Comprehensive benefits package

Medical and dental insurance

Paid vacation

RSP matching

Qualifications

• Candidates must be Canadian residents with necessary work permits.
• Proficiency in data compilation and report generation is essential.
• Experience in project coordination and management is preferred.

Responsibilities

• Work with Project Managers and teams to ensure successful task execution.
• Collect and verify data from contractors for reports.
• Identify opportunities for process improvements.
• Serve as primary POC with external vendors on projects.

Skills

Skilled in organizing resources

Proficiency with Microsoft Office & Google Suites

Strong quantitative skills in Microsoft Excel

Good analytical skills

Time management skills

Effective communication

Proactive follow-through skills

Ability to develop creative solutions

Ability to maintain confidentiality

Ability to manage multiple priorities

Education

Diploma in business administration or equivalent

Job description

Overview

Markham, Ontario.

Hiring Manager: Colin Dickson

TEP Canada is seeking a full-time employee as a Project Coordinator. TEP Canada offers a comprehensive benefits package including medical and dental insurance, paid vacation, and RSP matching that will truly assist you in planning for the future. TEP Canada believes in rewarding its employees' hard work and providing a rich learning environment. TEP Canada also formally reviews base salary and performance bonus annually.

Responsibilities

The preferred candidate will be responsible for working with Project Managers and teams to ensure successful task execution and delivery. The incumbent will keep the team organized so that field work can be performed in a cost-efficient and timely manner.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge, Skills And Abilities

• Diploma in business administration or equivalent;
• Skilled in organizing resources, establishing priorities, and working effectively at all levels in a collaborative team environment with Project Managers and project teams
• Proficiency with Microsoft Office & Google Suites
• Microsoft Excel: Possess strong quantitative skills with ability to design moderately complex spreadsheet solutions and database queries
• Good analytical skills to compile information into useful reports and presentations
• Demonstrate the ability to manage time effectively, work on multiple projects and meet stringent deadlines by setting priorities to achieve project goals
• Sustain a balance of quick, but accurate, work completion (attention to detail is imperative)
• Have proactive and thorough follow-through skills
• Ability to develop creative solutions to complex problems.
• Ability to manage multiple priorities and pivot between tasks effectively.
• Effectively communicate with all layers of stakeholders.
• Be self-motivated and able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions.
• Required travel for meetings and site visits
• Maintain confidentiality
• Canadian resident with necessary permit or citizenship to work in Canada
• Adhere to all company and industry standard/regulations/safety practices.

Essential Functions

• Collect and verify data from contractors to generate reports for upper management.
• Provide timely status updates and produce accurate forecasting to the Project Manager and project teams as required.
• Identify opportunities for process improvements and efficiency gains.
• Resolve and/or escalate issues in a timely fashion for successful completion of project.
• Serve as primary POC with external vendors on technical project matters.
• Maintain and update company databases/trackers.
• Coordination and tracking of contracts, POs, submittals, and complete project close-out tasks.
• Attend status meetings and present site status reports.
• Other duties as required.

Physical Demands and Work Environment

Work is performed in climate-controlled office environment. Employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, speak, and hear.