Project Coordinator

Government of Alberta; Edmonton, Calgary; On-site; CAD 70,000 - 90,000; Full time

Job summary

A government entity in Alberta is seeking a Project Coordinator responsible for the development and implementation of learning facility capital projects. The successful candidate will coordinate with various stakeholders, maintain document management systems, provide updates to senior management, and ensure compliance with project specifications. Excellent interpersonal, leadership, and negotiation skills are essential for this role.

Qualifications

• Considerable interpersonal skills for clear communication with stakeholders.
• Strong leadership and negotiation skills are essential.

Responsibilities

• Coordinate reviews and submissions with various stakeholders.
• Maintain document management system for the project team.
• Provide regular status updates and reports to the Senior Project Manager.
• Conduct inspections to ensure compliance with quality and safety standards.
• Record and enter received documents into project management systems.
• Support furniture and equipment moves as needed.

Skills

Interpersonal skills

Leadership

Negotiation skills

Job description

Role Responsibilities

Reporting to the Project Manager, the Project Coordinator will work closely with client representatives from Alberta Education as well as the school divisions throughout all aspects of the development and implementation of learning facility capital projects and will be critical to the planning, design, construction, building commissioning, and warranty period for each approval capital project. The Project Coordinator position is key in determining which risks are likely to affect project scope, cost and / or schedule and evaluating the likelihood of such risk, including the development of mitigation strategies to ensure that all are managed in alignment with project requirements.

Project Coordinators are a key member of the infrastructure’s project teams and directly support the delivery of capital projects which are considered to be a government platform priority.

The primary responsibilities for the Project Coordinator include, but are not limited to:

• Coordinating reviews and submittals to in-house resources, bridging consultants, independent advisors, cities and municipalities, and external stakeholders.
• Establishing and maintaining a complex document management system for the project team, both manually and electronically within SharePoint.
• Providing reports and briefings to the Senior Project Manager to update project status, provide cash flow updates and cost information.
• Performing frequent inspections of work area and site documentation to ensure all policies and procedures are being followed and all work is carried out as per quality time and safety regulations / specifications.
• Ensuring as-builts and Operational and Maintenance manuals received from consultants are recorded and entered into project management tracking system.
• Supporting all aspects of furniture / equipment moves including the coordination of contractors and school board owners, if required by the Project Director or Project Manager.

The successful candidate will have:

• Considerable interpersonal skills for clear communication with school jurisdictions, client ministries, consultants, and contractors within a team concept.
• Leadership and negotiation skills.