Project Coordinator

Challenger; Cambridge; On-site; CAD 50,000 - 70,000; Full time

Job summary

A local firm in Cambridge is seeking a Project Coordinator to manage project lifecycles and improve processes. The ideal candidate will have a Bachelor’s Degree and project management experience. Responsibilities include coordinating projects, managing schedules, and working with various stakeholders. The role emphasizes organization, communication, and analytical thinking, and offers a continuous learning environment with competitive benefits.

Benefits

Continuous learning environment

Competitive total rewards package

Support for professional memberships

Standard office hours

Qualifications

• 1 year of experience in project management and process development highly desired.
• Project Management Professional (PMP) Certification may be advantageous.
• Transportation experience or strong interest in network/capacity optimization may be beneficial.

Responsibilities

• Support the entire lifecycle of specific projects from strategic planning to tactical activities.
• Apply process improvement methodologies to initiatives.
• Focus on continuous skill development and learning in relevant areas.

Skills

Project Management

Analytical Thinking

Organization

Time Management

Communication

Customer Centric Approach

Education

Bachelor’s Degree in Business, Economics or related field

Tools

Microsoft Office

Smartsheet

Job description

We offer the following in our search for engaged employees looking to become part of a successful team :

• A continuous learning environment that develops your individual career goals
• A continuous improvement environment where all ideas are explored
• Engaged coaches and mentors who will provide guidance but also allow autonomy
• Team atmosphere
• Competitive and comprehensive total rewards package including company paid group benefits and company sponsored retirement savings plan
• Support of professional memberships and certifications
• Standard office hours; Monday to Friday from approximately 8 : 00am to 4 : 30pm

We are committed to protecting the health, safety and wellbeing of our employees, and have implemented Company-wide best practices which includes daily health questionnaires for our employees, mandatory facemasks in communal locations, virtual meetings, social distancing guidelines and additional cleaning procedures.

The Opportunity :

The Project Coordinator is primarily responsible to perform liaising functions, provide analysis and documentation on all project aspects. The Project Coordinator should be adept at analytical thinking, taking the time to understand the team needs, business goals and project constraints to assist in project completion. The position will be required to fulfill Project Management (PM) duties for various projects as assigned by the Manager of Innovation : Analytics & Projects.

The individual will place a high emphasis on project management as it relates to facilitating corporate projects. The individual would have an extremely high level of organization and time management skills. The individual will coordinate with a variety of internal and external stakeholders to deliver projects that align with the vision, meet customer needs, and are delivered in a consistently high-quality standard. Using a customer centric approach, the Project Coordinator will look to leverage Design thinking and Agile methodologies to assist in project management.

Key Accountabilities :

• Project Coordination – 80%Support the entire lifecycle of specific projects, ranging from strategic planning initiatives to tactical activities. Develop, manage and control project schedules by updating and communicating timelines with the working team. Follow up on outstanding tasks, manage / mitigate risks in the project escalating issues if and when necessary. Leveraging ‘Stage-Gate’ approach to projects where applicable. Schedule meetings with internal groups and external vendors as needed. Facilitate meetings, document the minutes of the discussion, communicate in a timely manner, and follow up on actions for completeness prior to the next meeting. Assist in establishing a Project Charter for the specified project, defining the project's goals, objectives, risks, assumptions, staffing levels, roles and responsibilities, work breakdown structure, milestones, and deliverables. Document project requirements and scope, project resources, and monitor the efforts of project team members. Efficient delivery of project deliverables, effective quality control, clear communication of expectations to stakeholders and upward reporting to senior management. Conduct project postmortems in order to identify areas for improvement; make recommendations based on findings. Closely monitor the efforts and billing of third-party workers such as consultants, contractors, and other specialists. Conduct cost-benefit analyses, risk analyses, and ROI calculations to determine project feasibility. Promote and use the Software Requirement Specification (SRS) for relevant projects. Perform other duties as required.
• Process Improvement & Implementation – 15%Apply process improvement methodologies to process improvement initiatives. Prepare process recommendation documents including presentations, process models, supporting metrics, business requirements and related impact analysis. Assist in the implementation of new processes with necessary stakeholders. This may include but is not limited to documenting all new processes, creating measurable goals for success, training end users, acting as point of contact for troubleshooting and ongoing process management.
• Continuous Innovation and Skill Development – 5%Focuses on continuous skill development and learning in the following areas : Change Management, Project Management, Process Mining / Process Mapping, Process Standardization, Six Sigma Practices

What You Need To Be Successful In This Role :

• Bachelor’s Degree in Business, Economics or a related field required.
• 1 year of experience in project management and process development highly desired.
• Project Management Professional (PMP) Certification may be advantageous.
• Transportation experience / knowledge or a strong interest in network / capacity optimization may be beneficial.
• Advanced Microsoft Office skills, in-depth knowledge of Excel required.
• Experience with Smartsheet is highly desired.