Project Associate (Permanent)

Babcock International Group; Victoria; On-site; CAD 51,000 - 76,000; Full time

Benefits offered by this job

Health benefits

Wellness days

Flexible work schedule

Generous vacation time off

Relocation assistance

Professional development support

Job summary

Babcock Canada in Victoria, BC, is seeking a Project Administrator to support project teams, manage documents, and facilitate communications. You will report on resources, risks, and actions, and produce board-ready reports and presentations.

Strong MS Office and SharePoint skills, plus excellent communication, time management, and confidentiality, are essential. This role emphasizes governance, documentation control, and collaboration across departments to ensure project success and compliance

Qualifications

• A Bachelor’s degree, college diploma, or certificate in Administration, Business Management, Engineering, Accounting, or a related field.
• A minimum of two years of relevant work experience; new graduate applications will be considered.
• Advanced skills in Microsoft Office Outlook, Word, Excel, and PowerPoint.
• Superior verbal and written communication skills.
• Ability to thrive under pressure with strong time management and prioritization.
• Precise, accurate work with excellent organizational and record-keeping skills.
• Experience in SharePoint and managing large databases.
• Track record of identifying administrative solutions to increase efficiencies.
• Demonstrated good judgment and a high level of confidentiality.
• Experience in a project-based environment; DND/PSPC exposure is a plus.
• Eligible for Canadian Secret Security and ITAR Clearance.

Responsibilities

• Provide support to project teams, including management and reporting of resources, risk, opportunities, and issues.
• Schedule and facilitate stakeholder meetings, prepare minutes and track actions.
• Support project stakeholder management and communications.
• Manage and maintain project documents in compliance with document control processes.
• Produce reports and presentations for board reviews and progress meetings.
• Develop metrics and manage databases to support project delivery objectives.
• Carry out document and records management (electronic and hard copy).
• Assist in administration of subcontracts and subcontractors.
• Manage the project SharePoint site to facilitate communications and data availability.
• Coordinate onsite visitors including health & safety support.
• Develop, manage, and release project communications and formal reporting to the client.
• Assist in managing key improvement initiatives.
• Coordinate project collaboration including tracking timelines, deliverables, progress reports, and action items.
• Perform other duties as reasonably assigned to support business needs.

Skills

Verbal and written communication

Time management

Prioritization

Attention to detail

Organizational skills

Education

Bachelor’s degree / college diploma / certificate in Administration or related field

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

SharePoint

Job description

Victoria, BC
Expected Salary: $50,721 to $76,081

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability, and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services.

Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.

Babcock’s Purpose is to create a safe and secure world, together. Our Principles create the foundation for how we will do this. They keep us on the right course, unify the way we work and guide us towards success. By thinking, connecting, and acting in line with these Principles, we’ll deliver better outcomes for our Culture, Customers and Communities. Collectively at Babcock, our employees embody the Principles that help make us great at what we do:

• Challenge the status quo, Be Curious, and ask, ‘how might we?’
• Whenever measuring success, Think: Outcomes and positive impacts.
• Be Kind to ourselves, each other, and our planet.
• Babcock employees Collaborate – we are greater than the sum of our parts,
• Be Courageous – be brave, ambitious, and determined.
• Everyone has a part to play - Own and Deliver to be successful.

Babcock is grateful to work on the traditional territories of many Nations across Canada. Babcock respects the special relationship that the First Nations, Inuit, and Métis have with the land and recognizes that we are privileged to use and share this land. Babcock is committed to being a good neighbor, ensuring that we are positively contributing to society’s progress and building meaningful and mutually beneficial relations with Indigenous peoples, businesses, and communities.

We encourage you to explore our Babcock Canada website to learn more about us at www.babcockcanada.com .

In this role, you will:

• Provide support to project teams, including:
  • assisting in the management and reporting of project resources, risk, opportunities, and issues
  • Scheduling and facilitating stakeholder meetings, including compiling meeting minutes and recording & tracking actions
  • Supporting project stakeholder management and communications
  • Managing and maintaining project documents as required
  • Producing reports and presentations for board reviews, progress meetings, etc. as required
  • Develop metrics and manage databases in support of project delivery objectives
  • Carry out document and records management (electronic and hard copy filing, archiving) ensuring compliance with Document Control processes
• Support in the administration of subcontracts and subcontractors
• Manage the project SharePoint site to facilitate communications and data availability
• Coordinate onsite visitors including support to health & safety requirements
• Develop, manage, and release project communications and formal reporting to the client
• Assist in the management of key improvement initiatives
• Coordinate project collaboration including tracking and following up on timelines and deliverables, progress reports and action items
• Perform other duties as reasonably assigned to support business needs

The ideal candidate brings:

• A Bachelor’s degree, college diploma, or certificate in Administration, Business Management, Engineering, Accounting, or a related field
• A minimum of two (2) years of relevant work experience; however, new graduate applications will be considered.
• Advanced skills in Microsoft Office Outlook, Word, Excel, and PowerPoint
• Superior verbal and written communication skills
• An attitude to thrive under pressure and your time management and prioritization skills are excellent
• You work with precision and accuracy, demonstrate exceptional attention-to-detail and have excellent organizational and record keeping skills
• Experience in SharePoint and managing large databases
• A track record of identifying and implementing administrative solutions to increase efficiencies
• Demonstrated good judgment and a high level of confidentiality
• Experience working in a project based environment is an asset
• Experience working with the Canadian Department of National Defence (DND) and/or Public Services and Procurement Canada (PSPC) is an asset
• You are eligible for a Canadian Secret Security and ITAR Clearance

Babcock Canada supports the safety and wellbeing of our employees through the following programs:

• Contributions towards an employee’s physical and mental health
• Wellness days
• Supportive work life balance: flexible work schedule and competitive annual vacation time off
• Comprehensive health and dental benefits
• Pregnancy and Parental Leave top-up available
• Employer matching of employee retirement contribution
• Employee recognition and bonus programs
• Support of professional development and reimbursement of membership dues
• Relocation assistance for individuals and families

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, gender identity or expression, marital status, family status, genetic characteristics, or disability, and conviction for an offence for which a pardon has been granted or in respect of which a record suspension has been ordered. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.