Project Assistant

Williams Engineering Canada; Vancouver; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

A leading engineering firm in Vancouver is seeking a Project Assistant to provide exceptional customer service and support project teams. The ideal candidate will have a certificate in Business Administration and a minimum of 2 years of administrative experience. This hybrid position allows for flexible working, balancing responsibilities across various business functions. Join a team committed to community impact and professional growth.

Benefits

Flexible work strategy

Professional growth opportunities

Training and advancement

Qualifications

• Minimum of 2 years administrative or related experience.
• Strong ability for marketing/sales support tasks.
• Enjoys administrative work and has an interest in engineering or project management.

Responsibilities

• Provide exceptional customer service to internal and external clients.
• Assist and collaborate with project teams for support tasks.
• Coordinate office couriers and attend project meetings.

Skills

Highly organized

Good interpersonal skills

Effective organizational and time management

Application knowledge of WE systems

Education

Certificate in Business Administration or similar

Tools

Microsoft Office 365

SharePoint

Deltek Vision

Panda Doc

Vantagepoint

Job description

At Williams Engineering Canada, we brighten the lives of people in our community.

Knowing what we do reaches beyond a single project, we believe it's not only our responsibility but our core purpose to engineer cities that are safe, inclusive, and resilient.

We believe in the value of shared knowledge to better consult, create, and encourage diverse perspectives, to provide innovative solutions across the busiest cities and the most remote regions of Western and Northern Canada. We recognize that our people do much more than engineer solutions and solve our clients' greatest challenges; they have the opportunity to impact the communities in which they live, work, and build relationships in. In order to make a positive impact on our communities, we must start by positively impacting our own people. To us, this means providing fair compensation, training, advancement opportunities, and an open‑door team environment.

We’re proud to be certified as a Great Place to Work®, reflecting our commitment to fostering a positive, inclusive, and collaborative workplace. Our team members thrive in an environment that values growth, innovation, and respect. Join us, and experience firsthand what makes our culture truly exceptional!

There are many reasons why remote working helps people have more control over their work and balance their lives, that's why at Williams Engineering, we believe a remote work strategy makes business sense and helps us achieve our purpose of brightening the lives of people in our communities by reducing our carbon footprint.

Position Title

Project Assistant

Revised

October 2025

Reports to

Team Lead, Project Controls

Based at

Regional Office (hybrid position in our Vancouver office)

Position Purpose

Providing a positive impression of the firm through exceptional customer service to internal and external clients, while embodying WE’s Purpose and Core Values of improving the greater community and strategic goals for success. Although this position is associated with a branch location, the role supports teams across the company with a variety of business services support functions, ensuring corporate standards for procedures and policies are upheld and consistently meet company objectives. This position has potential to lead to other career opportunities within the various business functions of Williams Engineering Canada Inc. (WE).

Specific Responsibilities

• Assist and collaborate with project teams for support tasks such as :
• proposal preparation;
• editing, formatting, and proofing of all project documentation (reports, specifications, construction documents and contracts, spreadsheets, etc.);
• and updating appropriate WE project tracking tools.
• Coordinate office couriers on a timely basis, as required
• Receive, date and time stamp tender packages for Project Managers (PM’s).
• Attend project meetings and take minutes, as required.
• May assist team mates with booking travel, accommodation, and meetings as appropriate.
• Prepare meeting agendas, documentation and prepare and distribute minutes.
• Assist PM’s with project tracking and maintenance of client contact information in project software..
• May act as a client contact as appropriate.
• May receive, deliver and track drawings for specific projects.
• Basic understanding of drawings for advanced proposal / report preparation assistance.
• Prepare reports using corporate standards and templates and contribute feedback for appropriate updates of these templates.
• Assist with project close out including project profiles.
• Assist PM’s with inputting and updating Project Management software.
• Assist with building development support by utilizing opportunity based websites, such as but not limited to : Bonfire, APC, BCBid,, MERX.
• Assist PM’s with the following :
• compiling information from engineers and other appropriate sources as requested.
• e-mail, correspondence, client communications, distribution of information to clients and peers.
• ensuring schedules are met for deadlines, documents and meetings.
• Provide quality control services to ensure corporate standards and procedures are met and promote WE’s brand.
• Teammates are required to adhere to the company policies and guidelines as well as the company and client safety policies and practices in effect at any given time.
• Become proficient in the use of WE software required for this position.
• Develop a wealth of company knowledge to appropriately assist inquiries from the public.
• Other support tasks as necessary including but not limited to : answering and directing telephone calls, greeting visitors, and distributing mail.

Qualifications and Experience

• A Certificate in Business Administration or a similar program is preferred.
• Minimum of 2 years administrative or related experience.
• Strong ability for marketing / sales support tasks.
• Enjoys administrative work and has an interest in engineering or project management.
• Experience with Microsoft Word and formatting
• Work permits will not be considered

Skills and Capabilities

• Highly organized and able to work in a dynamic atmosphere
• Good interpersonal skills; a person who listens well, respects diversity of opinions and has an open, clear and succinct communication style.
• Effective organizational and time management skills in handling multiple projects, performing a variety of tasks, and meeting required deadlines.
• Ability to represent the company to other WE teammates, clients and community by ensuring the best image is presented.
• Application knowledge of WE systems and programs (including Microsoft Office 365, SharePoint, Deltek Vision, Panda Doc, Vantagepoint).
• Able to take on new / additional roles and responsibilities on a pro‑active basis.