Project Assistant

Taleo; Canada; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Paid time off

Benefits effective Day One

Tuition support

Pension plan

Job summary

CNL’s Chalk River Laboratory in Ontario is seeking an administrative project support specialist to help manage project documentation, reports and scheduling. You will interact with internal teams and external stakeholders, ensuring timely, accurate information delivery.

You will assist the Project Manager and staff with data retrieval, budgeting support, and document control while maintaining filing systems and reporting on progress. This role is onsite at Chalk River.

Qualifications

• Clear written and verbal communication for procedures, letters and formal correspondence.
• Knowledge of PM procedures, processes, policies and best practices.
• Editing, reviewing and handling large documents with correct English usage.

Responsibilities

• Answer questions and provide information to stakeholders inside and outside the organization.
• Liaise between departments; set up and attend department meetings; take minutes.

Skills

Project coordination

Communication skills

Document management

Budget awareness

Independent work

Time management

Meeting minutes

Education

Grade 12 + 2–4 years related experience OR college diploma in PM

Certified Assistant in Project Management (certificate)

Tools

Primavera P6

MS Project

Oracle

MS Office

Job description

What will you be doing!

• Acting as a project contact to answer questions and obtaining and providing information to stakeholders within and outside the organization, ensuring timely and accurate responses.
• Acting as a liaison between departments, setting up and attending department meetings (taking minutes).
• Drafting, editing, formatting, organizing, prioritizing, assembling, filing and/or distributing documentation and forms to avoid delays and ensuring that reports and other documents are sent to customers before the established deadlines.
• Providing assistance to the staff within the department by processing project correspondence.
• Querying and preparing various reports in support of the department’s Project Manager and project staff, including the retrieval and analysis of data.
• Processing and entering data into a database or electronic filing system, including maintaining hard-copy and soft-copy filing systems.
• Ensuring project information is accurate by opening, tracking and closing work orders; monitoring expenses and revenues against budget.
• Preparing purchase requisitions and quotations.
• Creating and updating schedules with actual progress and forecasted schedule dates.
• Evaluating project progress: preparing, executing and overseeing implementation of improvement/action plans.
• Ensuring actions are being taken and reports on them are being made to customers and/or branch supervisors.
• Providing backup support to other project sections or other roles within the same section.
• Other duties as assigned by your manager.

What we are looking for:

• Education/Experience
  • Successful completion of secondary school (Grade 12) with 2-4 years of related experience or a college diploma in a related discipline (e.g. Project Management) and one year of experience.
  • Working towards a Certified Assistant in Project Management (Certificate).
• Knowledge, Skills & Abilities
  • Demonstrated oral and written communication skills are essential for writing a variety of procedures, letters, and formal correspondence and for dealing with internal and external client groups.
  • Knowledge of procedures, processes, policies and best practices in Project Management.
  • Knowledge of correct English usage, spelling, and punctuation, and experience editing, reviewing, and handling large documents.
  • Knowledge of Microsoft Office Suite for creating basic Word documents, formatting procedures, exporting and running reports, preparing presentations, and corresponding by e‑mail.
  • Knowledge of office equipment, including printers, fax machines, photocopiers, and scanners.
  • Knowledge of business systems: Oracle, Management Financial Report Centre, TRAK, P6 Scheduling.
  • Knowledge of project management terminology and software (Primavera P6, MS Project).
  • Ability to work independently and responsibly with minimal supervision, and to set priorities to meet conflicting deadlines.
  • Ability to plan, coordinate and organize projects.
  • Understanding of basic financial/accounting practices to assist with budget issues.
• Security Clearance Eligibility Required
  • Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3-5 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat’s “Standard on Security Screening” and the “Policy on Government Security.”

Working Conditions:

• Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week.

• This position is part of the USW4096 Union and is governed by the terms and conditions outlined in the USW4096 Collective Agreement. As a member of this bargaining unit, you’ll benefit from clear expectations around hours of work, wages, vacation, and other conditions that support a fair and consistent working environment.

Why CNL?

Does the idea of working with a dynamic team across Canada to advance nuclear science and technology for a clean and secure world excite you? At CNL, we’re reinventing ourselves to be industry leaders—pioneering solutions to the problems that matter most.

From building the next generation of clean nuclear and hydrogen energy technologies, to developing targeted cancer treatments, to continuing our global leadership in environmental remediation—we are driven by impact, innovation, and purpose.

What We Offer: A Total Rewards Package

We believe in taking care of our people. Here’s what you can expect as part of our team:

• Paid time off: vacation, sick, personal, and floater days
• Benefits effective Day One – no waiting period
• Tuition support to help you keep learning and growing
• A defined-benefit pension plan or a defined-contribution pension plan, depending on your employee group, to support your long-term financial security

Do Our Priorities Resonate with You?

• Delivering clean energy for today and tomorrow
• Restoring and protecting the environment
• Contributing to the health of Canadians

Location: Onsite

Located in the heart of the Ottawa Valley, our Chalk River site offers a beautiful natural setting with forests, lakes, and wildlife, right at your doorstep. Surrounded by welcoming communities such as Deep River, Petawawa, and Pembroke, you’ll have access to unparalleled outdoor adventures and a fantastic work-life balance.

Please note: This is a fully on-site position based at our Chalk River Laboratory in Ontario.

Our Commitment to Equity, Diversity & Inclusion

At CNL, we are committed to fostering an environment that promotes equity, diversity, and inclusion. We celebrate and welcome employees, stakeholders, and partners of all backgrounds and identities. read all about it!

These values drive our employment practices and ensure meaningful career development opportunities and accommodations for all employees.

We are proud to uphold a workplace culture grounded in our Core Values:

• Respect
• Teamwork
• Accountability
• Safety
• Integrity
• Excellence

CNL is an equal opportunity employer. If you require accommodation during any phase of the hiring process, please let us know via [e-mail]. All requests will be handled with confidentiality.

CNL operates on sites located on the traditional lands, waterways and ceded and unceded territories of Indigenous peoples. CNL recognizes and affirms all First Nations, Métis communities and Inuit in this land we now know as Canada. We acknowledge, respect and seek to better understand Indigenous history, rights and title on the lands where we work and develop projects. We honour and respect the importance of the relationship between Indigenous peoples and their lands, waters and territories.