Project Administrator – Ottawa

Parsons Oman; Canada; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading consulting firm in Canada is seeking a Project Administrator to support their Ottawa team with various administrative tasks. This full-time position requires strong organizational skills and the ability to effectively communicate in English and French. Responsibilities include providing support for project delivery, assisting with proposal preparations, and ensuring document accuracy. The firm offers a wide range of benefits including health plans and pension contributions.

Benefits

Health, vision, and dental insurance

Defined Contribution Pension Plan

Gym membership discounts

Life insurance and paid time off

Qualifications

• Minimum 2 years of relevant experience in a planning or engineering context.
• Strong ability to work as a team member.
• High accuracy and attention to detail.

Responsibilities

• Provide overall administrative support to the Ottawa team.
• Assist project managers with project delivery coordination.
• Assist in the preparation of consulting proposals and invoice statements.

Skills

Excellent written and oral communication

Organizational skills

Interpersonal skills

Proficiency in Microsoft Word, Excel, PowerPoint, Project

Bilingual (English, French)

Education

Post-secondary education in administration or project management

Tools

Adobe Acrobat

Bluebeam Revu

Job description

Project Administrator – Ottawa

We are currently looking for a Project Administrator to contribute to the success of the Parsons Ottawa consulting business, working on a wide range of projects and proposals. This is a full-time role with benefits, and, depending on the individual circumstances, we may offer a hybrid remote working scenario with a limited ability to work from home.

Responsibilities

• Provide overall administrative support to the Ottawa team and business office
• Assist project managers and other professional staff with the administrative and coordination aspects of consulting project delivery
• Assist with the quality review, formatting and preparation of technical reports, proposals, memos, spreadsheets
• Coordinate project team meetings including scheduling, preparing agendas, and taking meeting minutes
• Support the Ottawa engagement team in planning and coordinating office-wide meetings and events
• Assist professionals with the preparation of ISO 9001 Quality Management System (QMS) documentation, such as project management plans, health & safety plans, project summary reports, in-coming/out-going document tracking, billing support documentation, communication plans, and schedules
• Coordinate submittal of project deliverables to clients and partners through various project document management systems
• Assist project managers to track status of project deliverables and prepare status reports
• Assist project managers and legal counsels in preparing contract reviews
• Assist with the preparation of invoice statements for provision to Parsons’ billing staff
• Assist in the preparation of consulting proposals, including assisting with document preparation and costing spreadsheets, and direct liaison with Parsons’ partners and subconsultants

Qualifications

• Post-secondary education in administration, project coordination or project management, or equivalent work experience
• Minimum 2 years of relevant experience in a planning or engineering or comparable consulting environment is an asset
• Bilingual (English, French) capabilities are considered an asset

Competencies

• Excellent written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to work as a member of a team, are prerequisites.
• Ability to communicate effectively with co-workers, clients, and partners
• Ability to work in a team, good sense of autonomy, proactive approach and self-initiative
• Excellent ability to plan, organize and prioritize tasks
• Proven working experience of Microsoft Word, Excel, PowerPoint, Project, as well as Adobe Acrobat and/or Bluebeam Revu is an asset
• Ease in communication and collaboration with a diversity of professionals (engineers, planners, technicians, sub-consultants, clients, etc.)
• Demonstrate high accuracy, attention to detail, organization, and quality of work.

Benefits

• Health, vision, dental, and employer-paid provincial care premiums
• Defined Contribution Pension Plan (DCPP)
• Tax-Free Savings Account (TFSA) and Registered Retirement Savings Plan (RRSP)
• Life insurance, paid time off, sick leave, and all province observed holidays off
• Gym membership discounts to fit your busy lifestyle

Parsons is an equal opportunity employer committed to diversity, equity, inclusion, and accessibility in the workplace. Parsons equally employs representation at all job levels for indigenous peoples, women, individuals with disabilities, and visible minorities.

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.