Project Administrator

SLR Consulting (Canada) Ltd; Toronto; Hybrid; CAD 65,000 - 85,000; Full time

Benefits offered by this job

RRSP contributions

Vacation

Comprehensive benefits plan

Wellness initiatives

Flexible scheduling

Professional growth opportunities

Job summary

SLR Consulting (Canada) Ltd in Toronto is hiring a Project Administrator with 5+ years of experience in a similar role within engineering or consulting. You will support project managers on setup, financial administration, scheduling, documentation, and travel coordination while helping manage project budgets and invoicing.

The role requires familiarity with project management processes and strong communication and organizational skills.

Qualifications

• 5+ years of experience in a similar project administration role (Domestic and International)
• Qualification in project management, business administration, accounting, or similar is an asset
• Proficiency in MS Office and project management tools is expected

Responsibilities

• Support Project Managers with project initiation setup, administration and close-out
• Maintain project financial reports and budgets to help managers
• Coordinate with accounting/billing to ensure correct project setup in ERP systems and proper invoicing
• Assist with monthly invoicing and gathering supporting documentation
• Maintain and update project reports with costs, budgets, forecasts, schedules and progress
• Liaise between project managers and accounting on contract updates and change orders
• Maintain project documentation and records including orders, budgets and schedules
• Support cost estimates, reconciliation and change management
• Assist with staff mobilization, Health and Safety plan, and logistics
• Coordinate client data and ensure documentation is accessible to the project team
• Support preparation and submission of technical reports and proposals
• Facilitate change management across teams
• Provide general administrative support to engineering teams

Skills

Strong communication

Time management

Collaboration

Education

Management/Business Administration qualification

Tools

MS Office

MS Project

Adobe

Job description

Project Administrator 5+ years of experience in a similar project administration position with an engineering or consulting firm Qualification in project management, business administration, accounting, or similar Based full-time in our Toronto office with flexible work options available Opportunity for personal and professional growth Collaborative and engaged “One Team” environment

We are SLR Consulting (Canada), a 400+ team of environmental/regulatory professionals across the country. We are a leading consulting firm delivering over 30 technical disciplines helping our clients reach their environmental and sustainability goals. With over 25 years of experience, we are a recognized leader in environmental and advisory solutions. SLR's Mine Waste Engineering Practice Team has an excellent opportunity for a Project Administrator. The Mine Waste Engineering Team provides services to the mining industry at all stages of project development. Our professional staff include Geotechnical Engineers, Senior Geologists, Mining Engineers with extensive experience in the mining and exploration industries.

What you’ll be doing

As our new Project Administrator in the Mine Waste Engineering, Canada, you will be responsible for supporting our project managers on project set up, financial administration, scheduling, document control, reporting and project team travel coordination. You will assist with managing the financial health of the projects, including budgets, forecasts, cost tracking, expenses and financial reporting. Success in this role will require familiarity with project management and documentation tools and processes, strong communication and organization skills, and the ability to effectively manage and coordinate activities for multiple projects and project managers.

Specific responsibilities will include

• Support Project Managers with project initiation set up, administration and close-out.
• Maintain project financial reports up to date to help Project Manager managing their projects.
• Coordinate with accounting/billing teams to ensure projects are set up correctly within Vantagepoint, and Sustain, our ERP systems, and invoices are issued in accordance with contract requirements.
• Support monthly invoicing, including gathering supporting documentation, reviewing billing information, and following up on outstanding inputs.
• Maintain and update project reports, providing Project Managers with accurate information on project costs, budgets, forecasts, schedules, and progress.
• As required liaise between project managers, and accounting, on matters relating to contract updates and change orders.
• Maintain project documentation and records, including agreements, change orders, purchase orders, budgets, schedules, and other project information.
• Assist Project Managers with project cost estimates, cost reconciliation, and change management.
• Assist Project Managers on Staff mobilization, Health and Safety Plan, and logistics.
• Coordinate project information and client-supplied data, ensuring documentation is organized and accessible to the project team.
• Support the preparation and submission of technical reports, proposals, and other project deliverables.
• Facilitate change management initiatives by communicating effectively across teams.
• Provide general administrative and coordination support to engineering teams managing multiple concurrent consulting projects.

Cultural fit and shared vision are very important to SLR. We want to grow our team around the right people. If you are practical, client focused, and highly motivated, we'd love to hear from you.

Working @ SLR

With us, there is no doubt you’ll grow your subject-matter expertise and industry knowledge. We care about investing in our employees for the long-run, and if you ask our team, they’ll tell you that’s just one of the many benefits of working here. We want to be a place where you can experience career growth and satisfaction for many years.

• Competitive total compensation package commensurate with experience, including RRSP contributions and vacation
• Comprehensive benefit plan and a suite of wellness initiatives
• Full-time, permanent role with flexible scheduling available
• Opportunities for professional growth and advancement

Qualifications

• Qualification in business administration is an asset.
• 5+ years of experience in a similar project administration role. (Domestic and International)
• An appreciation of the importance of Quality Assurance Program.
• Proficiency with MS Office programs including Excel, Word, PowerPoint and MS Project
• Experience in International Projects
• Experience with Adobe is an asset
• Experience working in consulting engineering companies is an asset
• Excellent inter-personal and time management skills.

SLR strives to build diverse teams that reflect the communities we work in, and encourages applications from traditionally underrepresented groups including women, visible minorities, Indigenous peoples, people identifying as LGBTQ2+, veterans, and people with disabilities.

We’re Making Sustainability Happen

We don’t have all the answers to the complex sustainability challenges faced by humanity today. But we’re working on it. We are a consultancy with 4,500+ employees, working on projects in over 125 countries around the world. When you join SLR, you’ll work alongside some of the world’s leading advisors and technicians on projects of global importance in the environmental space. We know sustainability starts from within. And no matter how good we are today, we can always do better. We continually work on our internal ethics to set the standard for organisations and reflect the advice we give to clients.