Project Administrator

EllisDon Corporation; Prince George; On-site; CAD 66,000 - 81,000; Full time

Job summary

EllisDon Corporation is seeking a Project Administrator to support our project teams across pre-construction, construction and post-construction activities. You will manage calls, meetings, minutes and mail, coordinate schedules and prepare client reports and proposals.

This role requires strong customer service, excellent communication and the ability to work with diverse teams, subcontractors and suppliers on active projects.

Qualifications

• 2–4 years of administrative experience.
• Diploma or post-secondary in Administration or Accounting is an asset.
• Strong customer service focus with a pleasant phone manner.
• Excellent verbal and written communication; professional demeanor.

Responsibilities

• Answer and direct incoming calls promptly and professionally.
• Book and coordinate meetings; create and distribute meeting minutes.
• Manage mail, resource room schedules, Excel spreadsheets and training materials.
• Ensure employee and equipment time is recorded and entered.
• Create client reports, presentations and proposals as required.
• Receive and validate invoices; assist with accounts payable.
• Liaise with subtrades and project personnel to ensure prerequisites are in place.
• Manage and track jobsite attendance and coordinate data-tracking protocols.
• Compile and update project and personnel data accurately.

Skills

Admin experience

Customer service

Communication skills

Education

Admin/Accounting diploma

Job description

Connect with us LinkedIn, Instagram , Facebook , Twitter .Thinking about a change?We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core values empower people to deliver great careers to one another and develop creative solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a variety of expertise within pre-construction, construction, and post-construction. To learn more, check out our Cradle to Grave services and hear from our team directly about what a career at EllisDon could look like for you. As you can see, we are a diverse bunch.Above all, we are a group of individuals with unique experiences and at EllisDon, we choose to celebrate the strength in our differences, every day. EllisDon’s commitment to Inclusive Diversity is to work together to create an environment where every employee feels safe to be their true and authentic self. Ultimately, EllisDon’s purpose is to provide people with similar values the opportunity to achieve to their full potential; to deliver that opportunity for great careers to one another; and to contribute meaningfully to the community we share with others.In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report , highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.You as a Project Administrator will:Answer and direct incoming calls in a prompt, professional and courteous mannerBook and coordinate meetings and create and distribute meeting minutesManage incoming and outgoing mail, resource room schedules, various Excel spreadsheets and training materialsEnsure that employee and equipment time is recorded and enteredCreate documentation such as client reports, presentations and proposals as requiredReceive and validate invoices, assist with accounts payable viewing/coding and approvalsLiaise with subtrades and project personnel towards ensuring project pre-requisites are in placeManage and track jobsite attendance and coordinate personnel data-tracking protocolsEnsure project and personnel data is compiled, tracked and updated accuratelyIs this the right role for you?You have 2-4 years of administrative experienceA diploma or post-secondary in Administration or Accounting would be considered an assetYou have a strong focus on customer service with a pleasant phone mannerYou have the ability to quickly develop working relationships with a broad range of individuals, both internally and externallyExcellent verbal and written communication skills and the ability to maintain a professional demeanor at all times with fellow employees, clients, service providers and suppliersThe salary range for this position is $66,000 - $81,000EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.Go ahead and be yourself. We'll pay you for it!We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone , at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.Accommodation for Applicants with disabilities will be made during the recruitment process when requested.We are comm itted to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.EllisDon uses AI tools to assist in screening and assessing applicants for this position.