Project Administrator

Primary Engineering and Construction Corporation; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

A construction and engineering company in Mississauga is seeking an experienced Project Administrator. You will provide project support and coordination, ensuring timely execution of projects. Applicants should have a minimum of 2 years in a similar role, strong office administration skills, and proficiency in Microsoft Office. Experience with Acumatica or in the electric utility sector is preferred. This role requires excellent organizational and communication skills.

Qualifications

• Minimum of 2 years of experience in a similar role or equivalent education.
• Previous experience with Acumatica or ERP systems would be an asset.
• Experience in engineering/construction environment is an advantage.
• Class 5 driver’s license required.

Responsibilities

• Provide project support and coordination for the engineering team.
• Set up projects according to department best practices.
• Maintain accurate project tracking and data entry.
• Prepare and enter invoicing in the accounting system.

Skills

Office administration skills

Project coordination

Interpersonal communications

Organizational skills

Proficiency in Microsoft Office

Education

Degree or certificate in business administration, project management, or accounting

Tools

Acumatica

Microsoft Excel

MS Project

Job description

We have an opening for an experienced Project Administrator in our Mississauga office. The successful candidate brings demonstrated office administration skills, highly developed interpersonal communications skills, and is highly organized.

Responsibilities:

• Provide project support and coordination for the engineering team to help ensure projects are executed on time and within budget.
• Set up projects according to department best practices and standards.
• Project coordination and tracking using Microsoft Excel and project management tools.
• Maintain accurate project tracking and data entry.
• Timely performance of necessary tasks to initiate, monitor progress, close, bill, and archive project files digitally.

Financial Support

• Verify receipt of services procured to support payment of supplier invoices.
• Request cost quotations from internal design, material, and construction resources.
• Summarize and evaluate project financial outcomes at completion.
• Prepare and enter invoicing in the accounting system (Acumatica).
• Complete billing and invoicing for various clients.
• Complete expenses reports.
• Process invoices for payment.

General Administrative Duties

• Manage basic office supplies and necessities.
• Maintain and improve contract reporting tools and templates.
• Coordinate and maintain records for office space, company credit cards, and other equipment and assets.

Other Duties as Required

Qualifications:

• Minimum of 2 years of experience in a similar role or equivalent education such as a degree or certificate in business administration, project management, or accounting.
• Previous experience with Acumatica or other Enterprise Resource Management (ERP) software systems would be an asset.
• Experience working in the electric utility, or a related engineering/construction environment would be an asset.
• Experience with electric utility project estimating and project management would be an asset.
• Class 5 driver’s license

Additional Assets:

• Demonstrated proficiency in Microsoft Office applications: Word, Excel, PowerPoint, MS Project.
• Exceptional written and verbal communication skills, which include the ability to prepare reports, format documents, and draft official letters and correspondence.
• Ability to work within a deadline-oriented team environment, to prioritize work, and to work independently.
• Strong organizational skills and attention to detail including ability to adapt and problem solve.
• Well developed interpersonal skills with the ability to cultivate strong business relationships internally and externally.
• Familiarity with accounting and/or project management principles