Project Administrator

Bridgemans Services; Kitimat; On-site; CAD 55,000 - 70,000; Full time

Job summary

A marine service provider is seeking a Project Administrator in Kitimat, British Columbia. The role involves providing administrative support to project teams, managing office operations, and ensuring efficient documentation and reporting. Ideal candidates should hold a diploma/degree in Business Administration and have over 2 years of relevant experience. Proficiency in Microsoft Office and strong organizational skills are essential. This is a full-time position with an annual salary range of $55,000-$70,000.

Qualifications

• Minimum of 2 years experience in an administrative or project support role.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with document control, expense tracking, and invoicing support.

Responsibilities

• Provide administrative and operational reports as requested by the team.
• Manage office supply inventory and coordinate purchases.
• Record, prepare, and distribute meeting minutes timely.
• Support the accounting team by collecting receipts and tracking expenses.
• Maintain organized filing systems and review records periodically.
• Coordinate travel and accommodation arrangements for team members.

Skills

Strong organizational skills

Communication skills

Time-management skills

Proficiency in Microsoft Office

Education

Diploma or degree in Business Administration

Job description

Project Administrator

Primary Location: Kitimat, British Columbia, Canada

Employee Status: Full Time

Salary Range: $55,000-$70,000 per annum

The Company

Bridgemans Kitimat Crew Management Ltd. is a fully integrated marine service provider, equipped with marine-certified crew and a fleet of unique assets servicing industrial projects around the world.

Opportunity

This position will be responsible for providing administrative and coordination support to project teams to ensure efficient project operations, documentation, and reporting.

Key Responsibilities

Responsibilities and essential job functions include, but are not limited to, the following:

• Provide administrative and operational reports as requested by the team.
• Manage office supply inventory and coordinate purchases to ensure uninterrupted office operations.
• Compile, copy, sort, and file records related to office activities, business transactions, HSE, and other project activities.
• Record, prepare, and distribute meeting minutes and transcripts in a timely manner.
• Create, format, and maintain documents in accordance with company policies and standards.
• Support the accounting team by collecting receipts, tracking expenses, and assisting with invoicing processes.
• Maintain organized filing systems and conduct periodic reviews to ensure records are current, accurate, and compliant.
• Coordinate travel and accommodation arrangements for incoming and outgoing team members.
• Ensure orientation and onboarding documentation is completed and kept up to date; notify Managers and Supervisors of any changes or updates.
• Prepare new hire packages, greet new employees upon arrival, and support corporate orientation and onboarding processes.
• Maintain a safe and healthy work environment by adhering to all Health, Safety, and Environmental (HSE) regulations and procedures.
• Provide administrative support to project teams by responding to inquiries and completing assigned tasks as required.
• Travel as needed to support projects.
• Perform additional duties and responsibilities as assigned.

Qualifications

• Diploma or degree in Business Administration or a related field.
• 2+ years of experience in an administrative or project support role.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organizational, communication, and time-management skills.
• Experience with document control, expense tracking, and invoicing support.
• Ability to manage multiple tasks with attention to detail.
  

At Bridgemans Services Group we believe that each employee contributes directly to our growth and success. We are committed to workplace excellence, safe work environments,and the communities where we work and live. Bridgemans Services Group hireson the basis ofmerit and is committed to Employment equity and development.