Project Administrator

Ainsworth Inc; Halifax; On-site; CAD 45,000 - 60,000; Full time

Benefits offered by this job

Comprehensive health, dental and medical benefits

Vacation and RSP matching

Employee Discounts and Incentives

Inclusive organization that embraces diversity

Job summary

A leading service provider in Halifax County seeks a Project Administrator to provide administrative support to project teams and the Branch Administrator. You will contribute to operational excellence through various tasks, including data entry, processing payroll, and assisting in sourcing materials. The ideal candidate should have experience with documentation management and superior computer skills. Join a diverse workplace that offers comprehensive benefits from your first day and opportunities for career advancement.

Qualifications

• 3 years’ experience tracking documentation in a database.
• Demonstrated ability to meet deadlines and prioritize tasks.
• Proven systematic and organized approach to multi-tasking.

Responsibilities

• Provide general administrative support to the Branch Administrator.
• Assist Project teams in minimizing task workloads.
• Support Health and Safety department as needed.

Skills

Quality Assurance Experience

Payroll Experience

Purchasing/Purchase Order Experience

Computer Skills

Organizational Skills

Education

Post-secondary education in related area

Tools

Procore

SharePoint

Viewpoint

Microsoft Office Suite

Job description

Job Summary

If you thrive in a team‑oriented workplace that challenges your skills, to drive your career development, embraces diversity and rewards innovation, with competitive pay and great employee programs, join the Ainsworth (a GDI company) team today!

Key Responsibilities

The Project Administrator will provide general administrative support to the Branch Administrator and project teams. Focus is on contributing to operational excellence and delivery with the operations team.

• Data entry and clerical duties as required and provide administration support to the Branch Administrator
• Work closely with the Project teams and admin to minimize their need to do task work including but not limit to: Processing payroll for project related hours and teams and creating project purchase POs for teams, and coordinating with vendors.
• Creating Cheque Requests and Capital Requests
• Labour Transfers as needed
• Track Purchasing Card activity, logging, and creating reports for the team– distributing them and identifying any trends and relaying any issues to Management
• Assisting with sourcing materials when required
• Support Health and Safety department as needed
• Create and send expense Reports when required
• Assisting in Shipping and Distribution as needed
• Certificate of Insurance – coordinating with head office for COIS as needed
• Assist in Streamlining/improving and implementing new administration processes.
• Assisting in invoice coding and Tap reconciliation – supporting AP/AR with time related or PO investigation as needed.
• Setting up new vendors
• Setting up new Subcontractors – Ensuring they are Avetta compliant
• Ensure accurate and timely project administration including tracking requests for information
• Assist with Quality Assurance for projects and the Atlantic Branch
• Maintain organized project files in accordance with company’s Project File Structure.
• Assist project team members by taking initiative to minimize and complete tasks and ensure accurate document control practices and procedures are followed

Qualifications

• Any Quality Assurance Experience is an Asset.
• Any Payroll Experience is an Asset.
• Any Purchasing/Purchase Order Experience is an Asset.
• Post‑secondary education in related area of study or equivalent work experience.
• 3 years’ experience tracking documentation in a database, such as Procore, SharePoint, or Viewpoint
• Superior computer skills and knowledge of related computer applications, including the Microsoft Office Suite of programs (Word, Excel, PowerPoint)
• Demonstrated ability to meet deadlines and prioritize a heavy workload.
• Proven systematic and organized approach to multi‑tasking.
• Ability to work under time constraints and adapt to change.

Benefits

Ainsworth (a GDI company) is growing at an unprecedented rate and to help attract and retain top talent, we provide benefits on your first day with us. We offer a wide variety of benefits including the following:

• Comprehensive health, dental and medical benefits, including wellness supports, RSP matching and generous vacation
• Service milestones and peer recognition plus Employee Discounts and Incentives
• Hybrid working models, where applicable
• Inclusive organization that embraces diversity and belonging; work in a great team atmosphere with future potential for promotion within company

While we appreciate all applications we receive, we advise that only candidates under consideration will be contacted. Ainsworth is committed to building a diverse and inclusive workplace. Qualified designated group members are encouraged to apply as any reasonable accommodation of qualifications will be considered as per our Accommodation Policy, available upon request. Ainsworth is an integrated multi‑trade company, offering end‑to‑end services and solutions for all asset maintenance and refurbishment requirements of our customers. We are continually striving to create better and more advanced products as well as provide the highest quality service. We are rapidly growing and need talented professionals to help drive our vision at becoming the best multi‑trade company in the country! Join us…. Make a difference.