Project Administrator

Ameresco; Fredericton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading energy solutions provider is seeking a Project Administrator in Fredericton, NB. This role involves supporting project teams with administration, contractor coordination, and preparing bid documents. The ideal candidate should have a background in construction management or business administration and excellent organizational skills. Additional proficiency in MS Office and experience with construction management software is preferred. This position may evolve into a hybrid arrangement depending on project needs.

Benefits

Accommodations for applicants with disabilities

Qualifications

• Diplomas or certifications in construction management or related fields are required.
• Must obtain Federal Reliability Status security clearance.
• Current driver's license in good standing is required.

Responsibilities

• Support invoicing, scheduling, and project administration.
• Manage contractor/vendor engagement and prequalification.
• Assist in preparation of tender bid documents.
• Coordinate with customers and subcontractors.

Skills

Organizational skills

Communication skills

Technical communication

Data analysis

MS Office Suite (Excel, Word)

Education

Construction management, project management, or business administration diploma

Tools

Procore

Job description

Ameresco, Inc. (NYSE:AMRC) is a leading energy solutions provider dedicated to helping customers reduce costs, enhance resilience, and decarbonize to net zero in the global energy transition. We are a trusted, full-service partner to public sector and government entities, K-12 schools, higher education, utilities, and healthcare customers across the U.S., Canada, the U.K., and Europe.

At Ameresco, we show the way by developing, constructing and operating tailored smart energy efficiency solutions, distributed energy resources, and infrastructure upgrades that drive cost savings, resilience, decarbonization, and innovation. Our comprehensive portfolio is built to address the challenges of today and adapt the future, ensuring long-term sustainability and success for our customers.

Ameresco currently has a new opportunity for a Project Administrator in Fredericton, NB at a Federal Government project site. Although this role is primarily site-based, and may support more than one project, an eventual hybrid arrangement can be implemented if/when the project(s) allows.

Responsibilities

• Support Ameresco Project Team with invoicing, scheduling, forecasting, security clearances, and other project administration responsibilities.
• Identify and solicit contractors, vendors and suppliers, then support with formal prequalification of suppliers to deliver specific project scopes.
• Support with preparation of tender bid documents using the National Master Specification packages.
• Provide ongoing contact, communication and coordination with Ameresco customers and subcontractors to ensure the construction phase is appropriately managed.
• Attend construction meetings and take meeting minutes, as required.
• Support with inventory management of project materials.
• Assist project engineers and project managers with construction management, commissioning, and project close out activities and O&M Manuals.
• Assist Project Teams in developing & updating project plans and schedules.
• Entry of purchase orders as requested by Project Managers.
• Analyze project costs against construction schedules and purchase orders.
• Provide general Office administration support.
• Manage electronic documents on corporate servers and project file sharing sites, and
• Perform other duties as required.

Minimum Qualifications

• Construction management, project management, or business administration diplomas, certifications or related work experience.
• Required to obtain Federal Reliability Status security clearance as a condition of employment.
• Current Driver’s license in good standing.

Additional Qualifications

• Highly organized, with proven ability to gather, validate, and analyze quantitative data and information.
• Advanced proficiency with MS Office Suite, including Excel and Word.
• Experience with construction management software, such as Procore.
• Excellent verbal, written, computer, technical communication, and presentation skills.
• Excellent interpersonal, communication and presentation skills.
• Excellent organizational and time management skills.
• Ability to work independently and as a part of a regionalized team.
• Ability to adapt to changing environments and priorities.
• Fundamental understanding of budgeting, cost control, scheduling and billing procedures.
• Provide deliverables with a high degree of efficiency and accuracy.
• Any training related to safety, quality and environmental programs such as ISO.
• Prior experience with Energy Service Performance Contracts is preferred.

Ameresco Canada Inc. is committed to providing accommodations for applicants with disabilities. If you require an accommodation, we will work with you to meet your needs.