Project Administrator

Morgan Construction & Environmental Ltd.; Edmonton; Hybrid; CAD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive Pay

Extended Health Insurance

Dental Insurance

Life Insurance

Career Development

Job summary

Morgan Construction & Environmental Ltd. is hiring a Project Administrator to support our site project teams in Edmonton.

The role focuses on accurate data entry for labour, equipment and 3rd party charges into a custom costing/billing database, and coordinating crew logistics, tickets, travel and accommodations. Responsibilities include entering timesheets, tracking purchase orders, maintaining crew spreadsheets, and assisting the Project Manager with logistics.

Qualifications

• Minimum 6 months of site administration experience.
• Excellent organizational and communication skills.
• Demonstrates initiative and is a self-starter.
• Detail- and results-oriented with ability to multi-task under deadlines.
• Ability to work independently and in a team.
• Excellent analytical and problem-solving skills.
• Promotes positive relationships with coworkers and vendors.
• Willing to travel to remote sites with camp stays as required.
• Experience handling confidential information per privacy laws.
• Certificate from an Office Administration, Accounting or Finance program.
• Knowledge of basic payroll, A/P and A/R.
• Experience in construction/oil & gas or heavy equipment environments is a plus.
• Intermediate to advanced Microsoft Excel and Word.

Responsibilities

• Data entry of daily labour, equipment and 3rd party charges into a costing/billing database.
• Enter timesheets into payroll tally and Spira.
• Enter 3rd party charges into the electronic ticketing database per subcontractor agreements.
• Manage incoming/outgoing workers: tickets, training, transportation, passes and accommodations.
• Track and receive Purchase Orders in accounting software.
• Update crew tracking spreadsheets and contact lists for supervision and Client A&D selections.
• Assist Project Manager with crew logistics.
• Create/update spreadsheets for site personnel, equipment hours, safety stats, and onboarding of new Morgan workers.
• Perform other administrative duties as required.

Skills

Site administration

Organization

Communication

Self-starter

Multitasking

Teamwork

Analytical skills

Confidential data handling

MS Excel

MS Word

Travel willingness

Payroll basics

Accounts payable/receivable

Education

Office Administration/Accounting/Finance certificate

Tools

Spira

Payroll Tally

Electronic ticketing database

Microsoft Excel

Job description

Overview

At Morgan, we don’t just build projects, we build careers and futures! Join us as a PROJECT ADMINISTRATORand play a pivotal role in our dynamic world of heavy civil construction!

We are currently accepting applications to join our team in a pivotal role supporting our site project teams. Under the direction of the Project Administrator Manager this position is responsible for ensuring the prompt and accurate entry of project data including labour, equipment, safety, and materials into a custom costing/billing database as well as the swift coordination of all logistics relating to crew members.

Position Details:

• In-Office based position (Edmonton), Mon - Fri with remote work on weekends
• 14 on 7 off, 8 hours per day with potential of up to 12 hours per day when required by project.

Duties and Responsibilities:

• Accurate and efficient data entry of daily labour, equipment and 3rd Party charges into a custom costing/billing database according to pre-established deadlines;
• Enter timesheets into payroll tally and Spira.
• Entry of 3rd party charges into the electronic ticketing database in accordance with Subcontractor agreements including PO receiving;
• Administer all incoming and outgoing workers with respect to required tickets, training, transportation and travel, passes, and accommodations;
• Track and receive Purchase Orders in an electronic accounting software program;
• Update tracking spreadsheets (crew contact info for supervision, monthly crew list required for Client random A&D selections, supplier contact info)
• Assist Project Manager/Superintendent with crew logistics;
• Create and/or update existing spreadsheets, including but not limited to the tracking of site personnel, equipment hours, safety stats, and New to Morgan workers / mentors, ensuring that information is accurate and updated; and
• Other such administrative duties as required.

Experience / Qualification Requirements:

• Minimum 6 months of site administration experience
• Must have excellent organizational and communication skills.
• Demonstrates the ability to show initiative and be a self-starter.
• Detail and results oriented with the ability to multi task, and adhere to deadlines, even in high pressure situations.
• Ability to work independently, and within a team environment.
• Excellent analytical and problem-solving skills.
• Promote positive relationships working in a team environment or when dealing with vendors and co-workers.
• Willing to do occasional travel to remote site with camp stay as required
• Must be experienced dealing with confidential information in accordance with privacy legislation.
• Certificate from a recognized Office Administration, Accounting or Finance Program;
• Knowledge of basic payroll, accounts payable and accounts receivable;
• Experience in a construction, oil/gas, or heavy equipment environment would be an asset;
• Intermediate to advanced level of Microsoft Excel and Word is required.

About Morgan:

Over the past 40+ years, Morgan has completed over 5400 heavy civil projects. With a growing workforce of more than 1000 skilled professionals, our team is made up of experts in their fields, we move the earth - and we love it!

Our company is committed to the excellence of our work, workplace safety and building trust with our clients. We believe in our people and that they are the backbone of our success. Join us as a Morganite and be a part of our commitment to our values and pillars of excellence!

Why Choose Morgan Construction?

• Competitive Compensation
• Comprehensive Benefits including extended health, dental, and life insurance
• Stability and Growth:Opportunities for career development and training.

Use of AI Technology:

AI technology is used to assist with screening / assessing applications.

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