Project Administrator

ATCO; Calgary; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A leading construction services provider is looking for a detail-oriented Project Administrator to support project life cycle activities in Calgary, Alberta. This hybrid position involves organizing project documentation, coordinating communications, and ensuring compliance with local laws and corporate policies. Ideal candidates have over 2 years of experience in project administration, are familiar with document management tools, and possess strong organizational skills. Occasional travel to project sites may be required.

Qualifications

• 2+ years of experience in project administration or related role.
• Strong organizational and multitasking abilities.
• Excellent written and oral communication skills.

Responsibilities

• Prepare and maintain project documentation including schedules and risk registers.
• Coordinate project communications and track project files.
• Provide administrative support to the Site/Contract Project Manager.

Skills

Project administration

Communication skills

Organizational abilities

Document management systems

Scheduling software

Multitasking

Tools

Oracle

MS Project

MS Office

Job description

Job Description

ATCO Frontec is seeking a Project Administrator to join our North of 60 Projects division. This is an excellent opportunity for a detail-oriented professional to support full project life cycle activities, focusing on documentation, process coordination, scheduling, and administrative duties.

Position Overview

This is a hybrid position based in Calgary, Alberta. Occasional travel to project locations may be required.

Responsibilities

• Prepare, organize, and maintain project documentation, including schedules, risk registers, issues logs, and other records.
• Coordinate project communications, including meeting agendas, minutes, and distribution of project updates.
• Track and update project files, ensuring accuracy and compliance with company standards.
• Support change management processes by preparing and distributing required documentation (RFIs, CCNs, COs).
• Maintain databases of subcontractors and vendors, ensuring records are current and complete.
• Submit and track shop drawings and other project submittals for review and approval.
• Organize and maintain accurate, neat, and well-documented project files (digital and physical).
• Schedule and coordinate meetings with clients, subcontractors, and internal teams.
• Review and process subcontractor invoices for accuracy and completeness.
• Ensure all administrative project operations comply with local laws, regulations, and corporate policies.
• Provide administrative support to the Site/Contract Project Manager, including feedback on documentation and process improvements.

Qualifications

• 2 or more years of experience in project administration, coordination, or a related administrative role.
• Experience with document management systems, scheduling software, and office productivity tools (e.g., Oracle, MS Project, MS Office).
• Must be eligible to obtain a Level II (Secret) Security Clearance.
• Experience working with federal government contracts and processes is considered an asset.
• Strong organizational and multitasking abilities.
• Excellent written and oral communication skills.
• Ability to handle a high volume of work with accuracy and prioritize effectively.
• A ‘self-starter’ attitude with the willingness to take initiative will be key in this position.

Who We Are

ATCO Frontec is a market leader providing construction services, facilities management, camp services, workforce lodging solutions, operational support services, and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

Additional Information

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Final candidates will be required to undergo a Canadian Criminal Background Check.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use, and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.