Project Administrator

Dillon Consulting Limited; Calgary; On-site; CAD 52,000 - 66,000; Full time

Job summary

Dillon Consulting Limited is seeking a Project Administrator to join our dynamic administrative team in Western Canada. You will support project managers with planning, invoicing, budgeting, and documentation, helping ensure timely delivery and data integrity.

This role emphasizes strong communication, organization, and teamwork across internal and external stakeholders, with opportunities for growth in a fast-paced professional services firm.

Qualifications

• Minimum of two years administration related experience.
• Experience in a project administration or project coordination role is an asset.
• Post-secondary education in a project management or an administration related program is considered an asset.

Responsibilities

• Assist with planning and coordinating project activities, including scope changes, resource allocation, and schedule tracking.
• Support Project Managers by processing invoices and monitoring budgets to positively impact cashflow and compliance with organizational procedures.
• Oversee the lifecycle of project and financial records to ensure accuracy, organization, and data integrity.
• Prepare reporting, summaries, and correspondence to support decision-making and project management requirements.
• Organise project resources, including supplies, equipment, and documentation, to keep work running smoothly.
• Reach out to internal finance and project staff to reconcile accounts, monitor expenditures, and address any issues.
• Guide and support team members regarding organizational processes.
• Support project close-out activities, including final financial reconciliation, reporting, and archiving of project records.
• Participate in ongoing professional development and training to enhance knowledge and effectiveness in project administration and financial management.

Skills

Administrative skills

Communication skills

Team collaboration

Budget awareness

Education

Post-secondary education in project management or administration

Tools

Microsoft Word

Microsoft Excel

Job description

Overview

Are you someone with strong leadership and administrative skills? Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders? Are you a trusted partner and a problem solver? As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.

Your opportunity

We are currently seeking motivated candidates to fill an existing vacancy within our multidisciplinary team for the position of Project Administrator. The successful candidate can be based at any one of our Western Canada office locations: Winnipeg, Brandon, Calgary, Edmonton, or Yellowknife.

In this role you will be a welcome addition to our dynamic administrative team. As a Project Administrator you will showcase your financial, organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

About Dillon

Dillon Consulting Limited (Dillon) is a proudly Canadian, 100% employee-owned professional consulting firm specializing in planning, engineering, environmental science, and management. With over 25 offices and more than 1100 employees across Canada, we offer a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.

At Dillon, we thrive on interdisciplinary collaboration, empowering our people to challenge conventional thinking and build careers focused on creating a lasting impact in our communities. Employee ownership is available to all team members, ensuring that the financial benefit created by our project work returns to the very people who created that value.

Responsibilities

What your day will look like

• Assist with planning and coordinating project activities, including scope changes, resource allocation, and schedule tracking.


• Support Project Managers by processing invoices and monitoring budgets to positively impact cashflow and compliance with organizational procedures.


• Oversee the lifecycle of project and financial records to ensure accuracy, organization, and data integrity.


• Prepare reporting, summaries, and correspondence to support decision-making and project management requirements.


• Organise project resources, including supplies, equipment, and documentation, to keep work running smoothly.


• Reach out to internal finance and project staff to reconcile accounts, monitor expenditures, and address any issues.


• Guide and support team members regarding organizational processes.


• Support project close-out activities, including final financial reconciliation, reporting, and archiving of project records.

Learning and Development

• Participate in ongoing professional development and training to enhance knowledge and effectiveness in project administration and financial management.

Qualifications

What you will need to succeed

• Minimum of two years administration related experience or demonstrated combination of education, skills, knowledge and experience.


• Prior experience in a project administration or project coordination role is considered an asset.


• Post-secondary education in a project management or an administration related program is considered an asset.

Experience

• Understanding of basic accounting principles, terms and financial functions.


• Understanding of project management concepts.


• Proficient in the use of the Microsoft Office Suite, specifically Word and Excel.


• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs particularly in processing files and records with accuracy.


• Excellent interpersonal, organizational and communication (written/verbal) skills.


• A team player with the ability to multi-task; collaborates with others to promote understanding and provide necessary support.


• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset.

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior results. We live our core values:

• Achievement: do the work to hit the target.


• Continuous Development: always learning; always adapting; always growing.


• Creativity: discover new possibilities.


• Courage: do the things that matter, especially when it's hard.


• Inclusiveness: enabling belonging to draw strength from our differences.


• Reliability: words result in actions that build trust.

In addition, we offer a 100% employee-owned share purchase plan, competitive health benefits, a generous retirement savings plan, and a focus on wellness through subsidies and fitness memberships.

Health & Safety at DillonProspective employees are expected to fully align with Dillon's core commitment to Health & Safety. This includes active engagement with our H&S processes and the identification and reporting of hazards.

Employment Equity, Diversity & InclusionDillon is committed to an inclusive, diverse workplace. If you require accommodation during the interview process, please let us know.

Technology & AIDillon utilizes AI-assisted tools to support parts of our recruitment process to increase efficiency and fairness. All hiring decisions are made by our human recruiting team. By applying, you acknowledge and consent to this use.

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