Project Accounting Administrator

Mainland Group of Companies; Surrey; On-site; CAD 60,000 - 80,000; Full time

Job summary

A construction firm is seeking a detail-oriented Project Accounting Administrator to support project and finance teams. The role includes processing project-related financial data, maintaining accurate invoicing, and providing administrative support. Candidates need a degree in accounting or finance and 2 years of relevant experience. Proficiency in Microsoft Excel is essential. The position is full-time, located in Metro Vancouver, offering a monthly salary between CAD 55,000 and CAD 70,000.

Qualifications

• 2 years of experience in accounting or administrative support preferably in a project-based or construction/engineering environment.

Responsibilities

• Prepare, review and process project invoices in accordance with contract terms.
• Monitor and track billing milestones and assist with revenue recognition processes.
• Arrange, collect, deposit invoice payments and communicate weekly accounts receivable status.
• Support month-end and year-end close processes.
• Prepare and post GST returns and bank reconciliations.
• Maintain and update customer records.
• Support audits and provide required documentation.

Skills

Strong understanding of accounting principles and financial documentation

Proficiency in Microsoft Excel

Excellent organizational and time-management skills

Strong attention to detail and accuracy

Effective communication and interpersonal skills

Ability to handle multiple tasks in a fast-paced environment

Education

Associate or bachelor's degree in accounting, finance, business administration or a related field

Tools

Microsoft Excel

Dynamics 365 Business Central

Microsoft Office

Job description

Position Summary

We are seeking a detail‑oriented and organized Project Accounting Administrator to support our project and finance teams by ensuring accurate and timely processing of project‑related financial data. This role plays a key part in maintaining the integrity of project invoicing, processing invoices and providing administrative support for project accounting activities.

Key Responsibilities

• Prepare, review and process project invoices in accordance with contract terms and client requirements, including statutory declarations.
• Monitor and track billing milestones and assist with revenue recognition processes, including preparing periodic aging reports.
• Arrange, collect, deposit invoice payments and communicate weekly accounts receivable (AR) status.
• Support month‑end and year‑end close processes including:
• Prepare and post GST returns to be filed and paid by the controller.
• Prepare and post bank reconciliation.
• Inter‑company reconciliations for invoices, equipment, labour, G&A, rental invoices, capital lease obligations and lease amortizations.
• Posting monthly trucking invoices.
• Collecting, depositing, tracking and communicating weekly accounts receivables.
• Maintain and update customer records including contact information and payment terms.
• Support audits and provide required documentation for project‑related inquiries.
• Perform general administrative duties such as data entry, document control and filing.
• Prepare ad‑hoc reports as required.

Qualifications

Education

Associate or bachelor’s degree in accounting, finance, business administration or a related field preferred.

Experience

2 years of experience in accounting or administrative support preferably in a project‑based or construction/engineering environment.

Skills

• Strong understanding of accounting principles and financial documentation.
• Proficiency in Microsoft Excel and Dynamics 365 Business Central.
• Excellent organizational and time‑management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to handle multiple tasks and meet deadlines in a fast‑paced environment.

Working Conditions

• In‑office position with standard working hours.
• May require occasional extended hours during peak periods.

Required Experience : Manager

Key Skills

Microsoft Office, Construction Experience, Microsoft Outlook, Microsoft Word, Sage, Microsoft Powerpoint, Microsoft Excel, Project Management, Sharepoint, Microsoft Project, Administrative Experience, Project Coordination

Employment Type : Full-Time

Department / Functional Area : Shared Services

Vacancy : 1

Monthly Salary : 55000 - 70000