PROGRAM MANAGER SERVICE OPERATNL SUPPORT

City of Toronto; Toronto; Hybrid; CAD 105,000 - 161,000; Full time

Job summary

The City of Toronto's Municipal Licensing & Standards (MLS) Division seeks a Program Manager, Service Operational Support to lead financial analysis, budgeting, and asset management initiatives across MLS Finance & Business Services. This role reports to the Manager Finance and Business Services and supports critical deliverables.

Responsibilities include overseeing asset utilization, inventory control, policy development, and cross-divisional collaboration, with travel between locations as

Qualifications

• Post-secondary education in Public Administration, Business Administration, Financial Management or related discipline.
• Accounting designation asset (CPA, CA, CGA or CMA).
• Experience in financial analysis and budgeting.
• Experience with asset management and inventory control.
• Proficiency with SAP and Excel.

Responsibilities

• Ensure project expenditures stay within approved budgets.
• Lead service line projects and drive change management.
• Analyze budget variances and forecast expenditures and revenues.
• Develop and review financial policies and internal controls.
• Manage the service area's complaint management system.
• Develop detailed plans and policies for program requirements.
• Participate in organizational and management change initiatives.
• Maintain relationships with managers, staff, and external stakeholders.
• Stay informed on corporate issues and participate in committees.

Skills

Financial analysis

Budget forecasting

Asset management

Policy development

Change management

Stakeholder management

Education

Public Administration degree

CPA/CA/CMA asset

Tools

SAP

Excel

PowerPoint

Access

Job description

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PROGRAM MANAGER SERVICE OPERATNL SUPPORT

Job ID: 67425
Job Category: Operations & Maintenance
Division & Section: Municipal Licensing & Standards, MLS Finance & Business Services
Work Location: 1530 Markham Road, Scarborough, ON M1B 3G4 and City Hall, 100 Queen St W., Toronto, ON M5H 2N1 *Travel between various work locations may be required*
Job Type & Duration: Full-time, Temporary Vacancy (18 months)Salar y: $105,241.00 - $160,649.00
Shift Information: Monday to Friday, 35 hours per week (Hybrid)
Affiliation:Non-Union
Number of Positions Open: 1
Posting Period: 26-Oct-2026 to 09-Nov-2026

Program Manager, Service Operational Support (Finance & Business Services)

The Municipal Licensing and Standards (MLS) Division supports the City of Toronto the City of Toronto bycontributing to the safety, vibrancy, and maintenance of communities by being a leader in the effective delivery of by-law administration and enforcement services, business licensing and permitting, and animal care services.

The Municipal Licensing and Standards Division is looking for one (1) Program Manager, Service Operational Support to join their team. As the Program Manager, Service Operational Support, you will be reporting to the Manager Finance and Business Services. This role enables the successful delivery of key financial, budget and ad-hoc analysis in support of key deliverables for the Financial & Business Management function within ML&S

You will lead and oversee centralized operational support initiatives with a primary focus on advancing andadministering asset management for the Division. This role will focus on a range of strategic projects and initiatives that involve modernizing services and leveraging Fleet Technologies to drive data-driven decision making. You will play a key role in overseeing all divisional assets ensuring maximum utilization of divisional assets, maintainingeffective inventory of all assets and on-going review for compliance with corporate policies. You will develop processes to advance these areas and support operations with implementation.

• Ensures that the project expenditures are controlled and maintained within approved budget limitations.
• Manages service line specific projects and leads change management initiatives, ensuring effectiveteamwork, communication, and implementation with high standards of work quality and organizational performance and continuous improvement.
• Performs analysis and investigation of budget variances including both high level and activity level analysis of expenditures, revenues, complement, and other performance measures; forecasts expenditure and revenue patterns; highlights to management relevant financial issues with strategic and operational impacts; and recommends options towards resolution of issues.
• Develops, reviews, and analyzes financial policies/procedures to ensure the integrity of internal controls.
• Manages the service area's complaint management system and oversees reporting requirements.
• Develops and implements detailed plans and recommends policies/procedures regarding program specific requirements.
• Participates in complex organizational and management change initiatives.
• Deals with confidential and sensitive information affecting the service/division's staff, operations and resources and the operating divisions supported.
• Establishes an effective and collaborative working relationship with the service area management team, divisional management team, project managers, staff from other City divisions and external stakeholders.
• Maintains a continuous and thorough knowledge of current corporate and other divisions' issues and initiatives.
• Participates on various committees, task forces, project teams, etc. as a divisional representative.

Key Qualifications:

• Post-secondary education in Public Administration, Business Administration, Financial Management or a related discipline, or the equivalent combination of education and/or experience. An accounting designation (CPA, CA, CGA or CMA) will be considered as an asset
• Considerable experience conducting research and financial analysis. Ability to conceptualize information, develop options and recommend solutions to support decision-making.
• Considerable experience in one or more of the following areas: assetmanagement projects, maintaining inventory databases, utilizing Asset Management software, developing and controlling operational budgets, communications, and/or public relations.
• Considerable experience using enterprise-wide computer-based and financial systems such as SAP, Excel spreadsheets, and other Microsoft Office Applications (Access, Word, PowerPoint).
• Considerable experience in researching, assessing, planning, developing, implementing, and monitoring broad scale policies, programs, processes, and management systems to identifyopportunities for improvements to service efficiency and effectiveness and customer service delivery.
• Ability to interpret complex language of government regulations and knowledge of relevant by-laws related to business licensing, permitting and enforcement.
• Knowledge of municipal licensing & standards related services and operations, especially as it relates to application, issuance renewal and appeal processes in a licensing service, permit and administration environment.
• Familiarity with municipal government operations, approval processes and political structure relevant government legislation including the Municipal Freedom of Information Act, Employment Standards Act, Human Rights Act, and the Occupational Health & Safety Act.

Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity .