Program Manager, Purchasing

City of Richmond; Richmond; On-site; CAD 90,000 - 130,000; Full time

Benefits offered by this job

Competitive pay and benefits

Compressed work day schedule

Job summary

City of Richmond is seeking a Program Manager, Purchasing to lead procurement operations and optimize processes using PeopleSoft and the bids & tenders e-procurement platform. This strategic role manages junior Buyers and ensures competitive bidding complies with laws and bylaws, guiding staff through needs analysis to award and contract management.

The role requires strong leadership, policy knowledge, and the ability to develop analytics, deliver training, and liaise with departments and risk

Qualifications

• Bachelor’s Degree or equivalent experience.
• SCMP certification preferred or equivalent.
• 5 years of experience as a senior Buyer in a Public Sector organization.

Responsibilities

• Oversee and lead the Buyer 1 team, including recruitment, training and performance management.
• Provide guidance to user departments on procurement policy and processes.
• Administer the competitive bid process for goods, services and construction, in accordance with laws and bylaws.
• Develop and deliver training and presentations to internal clients.
• Manage day-to-day operation and data integrity of the procurement systems.
• Lead or participate in complex procurement projects and provide analytics and reporting.

Skills

Decision making

Team leadership

Communication skills

Report writing

Analytical thinking

Education

Bachelor’s Degree in related discipline

SCMP certification (preferred)

Tools

PeopleSoft

Bids & Tender s e-procurement platform

Job description

The City of Richmond is a diverse and dynamic community in pursuit of our vision to be the most appealing, livable and well-managed community in Canada. People lExcellence lLeadership lTeam lInnovation Imagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity. We are a vibrant, diverse cosmopolitan city, supported by a strong economy and recognized as leaders in innovation and service delivery excellence. The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community.

Program Manager, Purchasing

2026-0301

Overview

Reporting to the Purchasing Manager, the Assistant Manager, Purchasing will be responsible for ensuring the Department’s procurement processes support the City’s operational needs. This is strategic, managerial work that oversees, directs and provides leadership to junior Buyers and will be responsible for optimizing the City’s procurement processes by utilizing PeopleSoft and the bids & tenders e-procurement platform.

Responsibilities include the administration of the competitive bid process for the acquisition of goods, services, and construction as authorized and in accordance with competitive bidding laws, bylaws, policies and legislated requirements.

Provides guidance/advice to user departments on the application of the City’s Procurement Policy and established processes and assists staff throughout the competitive process from needs analysis through to award/contract management. The incumbent may also be required to present to SMT and guide senior staff on procurement matters as required.

The position plays a key role in working with functional analysts to develop, test, implement and maintain purchasing related IT systems and analytics.

Examples of key responsibilities include, but are not limited to:

• Responsible for managing Buyer 1 team, including but not limited to, recruiting, training, development and if necessary, discipline and termination.
• Promotes a client focused and service orientated approach in providing services to external vendors and internal clients.
• Identifies, follows up and responds to clients’ needs and areas of concern, taking appropriate action to resolve issues.
• Develops and provides training and presentations to internal clients.
• Responsible for the day-to-day operation and staff use of the bids & tenders e-procurement system.
• Oversees the use and data integrity of bids & tenders to provide accurate and insightful analytics and reporting.
• Subject matter expert for Purchasing Requisition program and Purchasing Year End process.
• Ensures PeopleSoft purchasing module functions as intended and accurate data can be extracted to inform client decision-making.
• Deputizes for Purchasing Manager during periods of absence. May be required to attend Committee and Council meetings.
• Champions business improvement/process standardization initiatives and leads or participates activities to ensure successful implementation.
• Assigns and reviews work of Buyer 1 personnel; coaches and evaluates staff performance and identifies need for training and development.
• Will act as the main liaison for LIEC and RPL on procurement matters and provide practical guidance on procurement approaches and contract management considerations
• Works with Law to manage and maintain the City’s contract and bidding documents to reflect City priorities, changes in legislation and mitigation of known risks.
• Liaises with the City’s Risk Manager on procurement matters to ensure the City’s interests are protected where possible.
• Responsible for accuracy and relevance of various Purchasing related guidelines, documents, purchasing intranet pages.
• Recommends periodic updates based on user feedback, changes in legislation or best practices ensuring any necessary updates are completed.
• Leading and facilitating complex procurement processes

Knowledge, Skills & Abilities:

• Sound knowledge of contract law, Canadian competitive bidding practices that are binding on public sector entities and applicable procurement legislation.
• Ability to use related programs including PeopleSoft and bids & tenders.
• Ability to demonstrate strong decision making skills.
• Ability to lead and coach other purchasing staff.
• Possesses excellent report writing and presentation skills.

Qualifications and Experience:

• Bachelor’s Degree in related discipline or equivalent experience
• SCMP certification preferred or equivalent experience
• 5 years experience as a senior Buyer operating within a Public Sector organization.

The City of Richmond offers a competitive pay and benefits program, attractive incentives and a compressed work day schedule. If you are looking to makea difference, and to share our vision “to be the most appealing, livable, and well-managed community in Canada,”