Program Management Information Systems (PMIS) Coordinator

Stantec

London

On-site

CAD 63,000 - 88,000

Full time

12 days ago

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Benefits offered by this job

Health benefits

Job summary

Stantec is seeking a PMIS Coordinator in Toronto, Ontario to support administration, maintenance, and day-to-day operation of Program Management Information Systems on major infrastructure programs.

You will work with project teams to manage document workflows, ensure data quality, and provide user support while helping roll out PMIS improvements and training. This role requires 1–2 years PMIS experience and strong organizational skills.

Qualifications

1–2 years of PMIS platform experience.
Knowledge of PMIS workflows and document management.
Proficiency in Microsoft Office and business applications.
Strong attention to detail and organization.
Good communication and customer service skills.
Ability to learn new systems and follow processes.
Interest in project management and digital project delivery.

Responsibilities

Monitor PMIS workflows and ensure records progress through review processes.
Support document control and PMIS workflows across project delivery phases.
Coordinate RFIs, submittals, transmittals, and project correspondence.
Perform QA and data validation to ensure project records and documents.
Organize, store, and retain project documentation per procedures.
Monitor PMIS standards and governance requirements.
Provide PMIS user support and resolve workflow issues.
Coordinate with PMIS providers to resolve technical issues.
Develop training materials and support end-user training.
Support PMIS rollouts and process improvements.
Assist in testing, upgrades, integrations, and rollouts.

Skills

PMIS platforms

Document management

Office skills

Attention to detail

Communication

Learn new systems

Interest in project mgmt

Education

Diploma or Bachelor's degree

Tools

Microsoft Office

Job description

When you care deeply about the work you do, it’s rewarding to see it through from concept to completion. We partner with clients to provide both program management and construction management to strategize, plan, and implement projects that drive organizations forward. From hospitals and airports to university campuses, mass transit systems, water treatment facilities, mines, and wind farms, we've successfully managed thousands of projects.

Joining our team, turning visionary ideas into reality, will shape your future—and the future of your community.

We are strategizing, planning, and implementing projects that help clients achieve their organization’s objectives. Join our award-winning program management team and bring transformational project solutions to life.

Your Opportunity

Stantec is currently seeking a PMIS Coordinator to support the administration, maintenance, and day-to-day operation of Program Management Information Systems (PMIS) used on major infrastructure and capital programs. This role is ideal for an individual with experience using PMIS platforms who enjoys working with project teams, managing document workflows, and ensuring the integrity and quality of project information.

Your Key Responsibilities

Monitor PMIS workflows and ensure project records progress through established review and approval processes.
Support document control and PMIS workflows throughout project delivery, including construction, contract administration, and field investigation phases.
Coordinate RFIs, submittals, transmittals, project correspondence, and approval workflows within the PMIS.
Perform quality assurance and data validation reviews to ensure project records, forms, and project documents.
Ensure project documentation is properly organized, stored, retained, and managed in accordance with document control procedures and project requirements.
Monitor compliance with PMIS standards, document control procedures, and project governance requirements.
Provide PMIS user support and assist in resolving workflow, data quality, and document control, issues.
Coordinate with PMIS providers to investigate and resolve technical, system, and workflow issues.
Develop training materials, support end-user training, and communicate system updates and guidance to users.
Ensure project documentation is properly organized, stored, retained, and managed in accordance with document control requirements.
Support project teams during PMIS rollouts, process improvements, and continuous improvement initiatives
Support PMIS testing, upgrades, integrations, rollouts, and continuous improvement initiatives.
Maintain accurate project records and support project teams throughout the project lifecycle.
Collaborate with Project Management, Program Controls, Project Controls, and Document Control teams to support effective PMIS utilization.
Participate in client meetings, workshops, and occasional site visits as required.

Your Capabilities and Credentials

Required

1-2 years of experience using PMIS platforms such as Kahua, e-Builder, Procore, Unifier, or similar systems.
Knowledge of PMIS workflows, document management, records administration, and approval processes.
Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and a good understanding of business applications and information systems.
Strong attention to detail with the ability to identify document control issues.
Strong organizational, communication, and customer service skills.
Demonstrated ability to learn new systems and follow established processes.
Interest in project management, project controls, and digital project delivery.

Preferred

Experience supporting construction, engineering consulting, infrastructure, or capital projects.
Experience coordinating RFIs, submittals, transmittals, document review workflows, and construction-related documentation.

Education and Experience

Diploma or Bachelor's degree in Information Technology, Construction Management, Engineering, Business Administration, Project Management, or a related field. Or Equivalent combination of education, internships, and early professional experience.
Minimum 1-2 years of relevant PMIS use or administration, coordination, document control, or project systems experience, or an equivalent combination of education and experience.

Location

Location: Toronto, Ontario, Canada (Local candidates preferred; candidates located elsewhere in Ontario will be considered based on qualifications and experience)

Travel

Travel: Occasional travel to client offices, project sites, and meetings may be required.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Pay Range

Locations Outside of Lower Mainland - BC & Various locations in Ontario-$59,600.00 - $83,400.00 Annually
Locations in Lower Mainland - BC, GTA & Ottawa Ontario-$63,200.00 - $88,400.00 Annually

Pay Transparency

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary

Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off. Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location

Canada | ON | Toronto

Other Locations

Canada | ON | London

Organization

BC-1122 Water-CA PMCM

Employee Status

Regular

Business Justification

New Position

Travel

Yes