Program, Data and Communications Associate

University of Toronto; Toronto; On-site; CAD 67,000 - 87,000; Full time

Job summary

A prestigious educational institution in Toronto is seeking a Program, Data, and Communications Associate. The role involves coordinating events, managing inquiries, and supporting data organization efforts within the fitness and wellness department. Ideal candidates will have a background in administrative support, event coordination, and strong communication skills. Full-time position with competitive salary and benefits.

Benefits

Competitive pay

Opportunities for professional development

Qualifications

• Minimum three years of related experience in administration and event support.
• Demonstrated experience in end-to-end event coordination.
• Experience with website content updates.

Responsibilities

• Act as the first point of contact for general enquiries.
• Coordinate meeting schedules and agendas.
• Determine logistical details for events and programming.

Skills

Administrative support

Event coordination

Data organization

Strong written communication

Proficient in project management software

Education

Advanced College Diploma (3 years)

Tools

Asana

Fusion

Power BI

Job description

Program, Data and Communications Associate

Date Posted: 10/27/2025

Req ID: 45738

Faculty/Division: VP & Provost

Department: Hart House

Campus: St. George (Downtown Toronto)

Position Number: 00058802

About us – Hart House

Hart House is a centre for experiential education outside the classroom at the University of Toronto. Since it opened in 1919, Hart House functions as a place where students, faculty, staff, alumni and members of the broader community connect with each other and the world. Through an array of co‑curricular programming in the arts, dialogue and wellness, Hart House works with local and international partners to foster community and to create innovative learning opportunities for students. Hart House operates from a historic facility on the St. George campus, as well as a 150‑acre farm in Caledon, Ontario, offering a wide range of services through a social enterprise model that generates revenue to support its student‑focused programming on all three University of Toronto campuses.

About Us – Recreation and Wellness

Nestled in the heart of the U of T campus, the Hart House Fitness Centre is a community‑centered boutique fitness space that brings together U of T students, staff, faculty, and the greater community. This fitness and wellness space is uniquely part of the larger cultural, learning and wellness Centre that is Hart House.

Specializing in mind‑body wellness offerings and recreation‑based programming, our spaces blend eclectic personalities, history, architecture, fitness, and wellness to create a welcoming, inclusive environment where everybody feels safe and represented. At the Hart House Fitness Centre, we meet clients where they are at, listening, supporting, and encouraging every step of the way. If you are not sure where to start, start at the Hart House Fitness Centre.

Your opportunity

The Program, Data, and Communications Associate reports to the Director, Fitness, Wellness & Recreation and will be the first point of contact for general enquiries at the Hart House Fitness Centre. The incumbent will provide administrative support by coordinating meetings schedules, agendas, materials, action and follow‑up items. The incumbent will be responsible for determining the logistical details and activities of events and/or programming. This role also serves as a resource to others by providing (non‑supervisory) job‑related guidance. The incumbent will regularly be collating and organizing data for various reports as well as collaborating on cost estimates and making minor purchases.

Your responsibilities will include

• Acting as the first point of contact for general enquiries
• Coordinating meeting schedules, agendas, materials, action and follow‑up items
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Determining logistical details and activities for events and/or programming
• Collating and organizing data for various reports
• Maintaining information on digital platforms
• Writing and editing reports to support initiatives
• Liaising with internal and external contacts to facilitate purchasing and/or procurement processes

Essential Qualifications

• Advanced College Diploma (3 years) or acceptable combination of equivalent education and experience
• Minimum three (3) years of related experience in providing administration and event support in post‑secondary fitness & recreation environment
• Demonstrated experience in end‑to‑end event coordination
• Experience with updating website content
• Demonstrated ability in collecting, organizing, and formatting data for reports and presentations
• Proficiency with project management software, Asana
• Demonstrated commitment to equity, diversity and inclusion in all work responsibilities and in collaborative workplace practices
• Strong attention to detail and accuracy in all work
• Excellent written and verbal communication skills; ability to relate well with students, internal partners and clients

Assets (Nonessential)

• Experience with Fusion
• Experience with Power BI

To be successful in this role you will be:

• Hours of work: Monday through Friday from 8:45 AM to 5:00 PM, with overtime on weekdays and occasional overtime on weekends.
• A cover letter is required to accompany your application.

Job Details

Closing Date: 11/04/2025, 11:59PM ET

Employee Group: USW

Appointment Type: Budget - Continuing

Schedule: Full-Time

Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].