Program Coordinator, National Apprenticeship Initiatives (bilingual)

CAF-FCA; Toronto; Hybrid; CAD 60,000 - 68,000; Full time

Benefits offered by this job

Mostly remote with weekly in-office?

Job summary

CAF-FCA in Toronto is seeking a bilingual Program Coordinator to deliver a national, federally funded apprenticeship initiative. This role combines administrative rigor with data tracking and stakeholder coordination in a mostly remote environment with weekly in-office days.

Reporting to the Project Manager, you will maintain records, monitor employer participation, prepare reports, and support cross-team collaboration across CAF’s communications and finance teams.

Qualifications

• 3-5 years of experience in program coordination in a data-intensive setting.
• Ability to work and communicate effectively in English and French.
• Strong Excel and MS Office skills; Trello or similar tools a plus.
• Detail-oriented with excellent documentation management.
• Experience with government-funded programs is an asset.

Responsibilities

• Maintain accurate records, track employer participation, and keep documentation audit-ready.
• Update apprentice data, monitor progress toward targets, and maintain internal dashboards.
• Help prepare quarterly and annual reports, compile data summaries, and coordinate reporting deadlines.
• Be a first point of contact for program inquiries, assist in the coordination of partner meetings, and maintain stakeholder contacts.
• Manage project calendars, track deliverables, and support event and travel coordination.
• Work closely with CAF's communications and finance teams, and contribute to broader CAF initiatives.

Skills

Bilingual English/French

Excel

MS Office

Data entry & tracking

Remote work

Education

College diploma or university degree in administration

Tools

Trello

Job description

We're Hiring: Program Coordinator, National Apprenticeship Initiatives

Toronto, Canada (mostly remote, with weekly in-office days)| Full-Time |Eligible to work in Canada | Bilingual (English & French) required

The Canadian Apprenticeship Forum (CAF-FCA) is looking for a bilingual, detail-oriented, and selfdirected Program Coordinator to help deliver a national, federally funded apprenticeship initiative.

If you're the kind of person who keeps spreadsheets pristine, never lets a deadline slip, and genuinely enjoys turning administrative chaos into order — we want to hear from you. This opportunity will support a project of national scope that will make a real impact in the lives of Canadians coast to coast.

What You'll Do

Reporting to the Project Manager, you'll provide operational, administrative, and data tracking support that keeps our program running efficiently and audit-ready, including:

Program Administration

• Maintain accurate records, track employer participation and incentive approvals, and keep documentation audit-ready

Data Entry & Tracking

• Update employer and apprentice data, monitor progress toward targets, and maintain internal dashboards

Reporting Support

• Help prepare quarterly and annual reports, compile data summaries, and coordinate reporting deadlines

Stakeholder & Partner Support

• Be a first point of contact for program inquiries, assist in the coordination of partner meetings, and maintain stakeholder contacts in collaboration with the Partnership Manager

Administrative Support

• Manage project calendars, track deliverables, and support event and travel coordination

Cross-Team Collaboration

• Work closely with CAF's communications and finance teams, and contribute to broader CAF initiatives

What You Bring

• College diploma or university degree in administration, project management, public administration, or related field (or equivalent experience)
• 3-5 years of experience in program coordination, project administration, or a similar role — ideally in a data-intensive setting
• Ability to work and communicate effectively in both English and French
• Strong Excel and MS Office skills; experience with Trello or similar tools is a plus
• Exceptional attention to detail and documentation management
• Comfort working independently in a remote environment, managing competing deadlines
• Experience with government-funded programs is an asset

Compensation

• Competitive salary and benefits package, aligned with experience.

Why Join CAF-FCA

CAF-FCA is a respected national organization committed to strengthening Canada's apprenticeship system. Join a small, collaborative team where your work directly supports workforce development initiatives and small and medium-sized employers across the country.

CAF-FCA is an equal opportunity employer and encourages applications from women, Indigenous Peoples, persons with disabilities, racialized peoples, newcomers, LGBTQI2+ and other equity groups.

AI may be used as part of our screening process.

Accommodations are available upon request for the selection process. Please inform us of any needs in advance.

The salary range for this position is $60,000 to $68,000.

The application closing date is 5 pm (ET) on Friday, October 23, 2026.

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