Program Coordinator, LLC

Trinity Western University; City of Langley; On-site; CAD 40,000 - 65,000; Full time

Job summary

An established educational institution is seeking a dedicated Program Coordinator to oversee program administration, recruitment, and events. This role involves managing course materials, liaising with various departments, and ensuring smooth operations of the LLC. The ideal candidate will possess strong organizational and communication skills, with the ability to work under pressure. This position offers the chance to contribute to the development of future leaders while embodying the values of servant-leadership. Join a vibrant team and make a significant impact in a supportive environment.

Qualifications

• 1-2 years of related experience with strong administrative skills.
• Knowledge of TWU structure is a plus.

Responsibilities

• Oversee program administration and manage LLC budget expenditures.
• Lead the application process and manage inquiries about the LLC program.
• Coordinate recruitment efforts and manage social media sites.

Skills

Office Software Proficiency

Interpersonal Skills

Communication Skills

Organizational Skills

Bilingualism (English and French)

Education

Bachelor's Degree (B.A.)

Tools

Salesforce

Job description

The Program Coordinator works as a part of the LLC staff team by overseeing office and program administration, recruitment and communications, and various rentals and events. They also support the rest of the LLC staff team with administrative tasks. This includes student-facing, alumni-facing, and public-facing networking and communication.

Key Areas of Accountability

Program Coordination

Office And Program Administration

• Update and organize course materials, webpage, and program supplies as needed in the day-to-day and yearly operations of the LLC.
• Liaise with various departments at Trinity Western University about LLC needs and programs.
• Establish and maintain orderly systems of data and filing collections, both physically and electronically.
• Manage LLC budget expenditures and liaise with finance department and relevant software programs.
• Supervise student employee contracts related to LLC roles.

Program Applications

• Handle inquiries about the LLC program.
• Lead the application process, ensuring the application portal is updated and managing applications on Salesforce.

Recruitment, Communications, and Outreach

• Manage LLC social media sites.
• Draft and publish the LLC Alumni newsletter.
• Assist in designing promotional materials with the LLC staff and TWU Marketing Department.
• Coordinate recruitment efforts with campus departments.
• Supervise the LLC Student Recruiter in promoting the LLC.

Rentals, Conferences, and Events

• Administer conference and facility bookings, including inquiries, scheduling, setup, supervision, and invoicing.
• Manage accommodation rentals and coordinate related processes.
• Oversee parking lot rentals and manage waitlists and payments.
• Contribute to planning LLC events like alumni gatherings and student activities.

Supports To Other Staff

• Provide receptionist support and assist other staff as needed.
• Support the Community Life Coordinator and assist in budget forecasting and health policy implementation.

The Person

Skills And Abilities

• Proficient in office software and administrative skills.
• Strong interpersonal and communication skills.
• Organizational skills and a friendly demeanor.
• Valid driver’s license.
• Ability to work under pressure and in both official languages is an asset.

Personal

Driven by a desire to develop godly Christian leaders, committed and mature evangelical Christian, committed to TWU’s mission and values. Embodying servant-leadership in all interactions.

Internal Interactions and Reporting

Reports to: Executive Director of the Laurentian Leadership Centre. Reports on various student employee positions.

Standards & Requirements

Education: B.A. preferred. Knowledge of TWU structure is a plus.

Experience: 1-2 years related experience preferred, with well-developed administrative skills.