Program Coordinator Foundry Regular Full-Time Days 1045 Howe Foundry Central Office (FCO)

Providence Health Care; Vancouver; Hybrid; CAD 45,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Growth opportunities

Inclusive culture

Hybrid work

Health benefits

Job summary

Providence Health Care in Vancouver, BC, seeks a dedicated program coordinator to support the Foundry Central Office and project initiatives. This regular full-time, hybrid role reports to program leadership and requires strong organization, communication and problem-solving skills.

You will liaise with staff and partners, develop action plans, track deliverables, prepare reports for funders and contribute to content creation for internal and external publications.

Qualifications

• Education and experience equivalent to a Bachelor’s degree in a related field plus 3–5 years of experience.
• Ability to implement project management, process coordination, and quality improvement skills.
• Excellent written and verbal communication; strong interpersonal abilities.

Responsibilities

• Provide operational and administrative support to program leaders for assigned projects.
• Liaise with staff and partners to ensure timely completion of deliverables and budget adherence.
• Develop and monitor program schedules, deliverables, and reporting for funders.
• Collaborate with leaders and external partners to plan, coordinate, and evaluate new programs and activities.
• Prepare progress reports and communicate updates to stakeholders and leadership.
• Create and edit content for internal/external publications and knowledge materials.

Skills

Project management

Process coordination

Quality improvement

Research ability

Multi-tasking

Communication skills

Interpersonal skills

Independent work

Typing proficiency

Office software

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Reference Manager

Internet Explorer

Job description

• PHC multi-site:
• LMC multi-site:
• Categories: Foundry Central Office (FCO)
• Max hourly: 46.62 CAD
• Salary grade: 05
• Employment type: Regular Full-Time
• Rotation: Days
• FTE: 1.00
• Schedule:
• Union: 970
• Labour agreement: EXCL
• Dual RN/RPN (BCNU/HSA) Posting:

Role Snapshot

• Req ID: 65843
• Location: Vancouver
• Work site: 1045 Howe
• Primary site: 1045 Howe - 1045 Howe Street Vancouver, British Columbia V6Z2A9 Canada
• PHC multi-site:
• LMC multi-site:
• Work model: Hybrid
• Categories: Foundry Central Office (FCO)
• Min hourly: 32.43 CAD
• Max hourly: 46.62 CAD
• Salary grade: 05
• Employment type: Regular Full-Time
• Rotation: Days
• FTE: 1.00
• Schedule:
• Union: 970
• Labour agreement: EXCL
• Dual RN/RPN (BCNU/HSA) Posting:

Note

The hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. Testing may be required. A criminal record check may be required.

Summary

Foundry transforms how young people in British Columbia access health and social services. Our province-wide network of community-based centres, online tools and resources use an approach to wellness that is collaborative, trustworthy, respectful, dynamic, responsive and approachable. Through this provincial initiative, we connect young people with the care and community resources they need to lead a healthy, balanced and fulfilling life.

What You Bring

Education and Experience: A level of education, training, and experience equivalent to a Bachelor’s degree in business, project management, social sciences, health care administration or a related field, plus three (3) to five (5) years recent related experience, or an equivalent combination of Additional education, training and/or experience in communications, project management, research assistance, or a related discipline an asset.

Skills and Abilities:

• Ability to implement, and demonstrated knowledge of, project management, process coordination, and quality improvement skills.
• Ability to conduct detailed research (such as literature and best practice initiatives) and to analyze findings.
• Ability to plan, multi-task, organize, problem-solve and prioritize work.
• Ability to communicate effectively both verbally and in writing.
• Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
• Ability to work independently using initiative and judgment.
• Ability to type proficiently.
• Ability to effectively use a variety of computerized software, databases and systems (such as Microsoft Office 2000 (Word, Excel, PowerPoint, Access), Reference Manager and Internet Explorer.)
• Physical ability to carry out the duties of the position

What We Offer

• A competitive salary: The salary range for this position is $32.43 - $40.53 per hour, depending on experience.
• Growth opportunities: We welcome individuals at all stages of their career, offering opportunities for professional development and growth.
• Inclusive culture: We respect the diversity, dignity and interdependence of all persons. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents.
• Hybrid work opportunity.
• Meaningful impact : You will have the opportunity to work for an organization that is deeply committed to safeguarding of our surrounding environment by contributing to high quality care while promoting sustainable practices in your everyday work.
• A comprehensive health benefits package including dental, vision, and life insurance as well as pension.

Your Day to Day:

• Provides operational and administrative support to the program leaders in the development and operational implementation of assigned projects, activities and initiatives. Acts as a resource to the program staff, including developing program-specific actions, related documents, providing support, monitoring and coordinating deliverables and maintaining timelines.
• Liaises and engages with staff and partners and serves as a liaison to ensure program components, activities and related projects are completed, reported and evaluated in order to meet commitments. Closely monitors and tracks program progress toward program deliverables, identifying barriers to implementation, communicating divergence and works with program leaders to ensure alternative actions/plans are developed, approved and implemented.
• Maintains understanding of program schedules, deliverables and commitments and monitors progress toward program deliverables. Provides clarification, knowledge, problem solving and documentation in order to ensure program projects and priorities are completed on time and on budget.
• Collaborates with the program leader and staff as well as partners as required to plan, initiate, coordinate, and evaluate new programs and projects, ensuring strategies and arrangements are in place to maximize the outcomes.
• Liaises with program leader and other staff to implement communication plans and activities, and with external and internal partners to respond to requests for information, collaborate on joint initiatives and events, and to coordinate communication activities. Responds to and tracks information requests from partners, and coordinates communication of responses.
• Provides ongoing, frequent, clear and concise reports to program staff and leadership on progress updates, issues, challenges, and opportunities. Prepares and coordinates progress reports to funders. Presents project updates to program staff and other teams, external agencies, organizations, and other partners. Ensures issues are resolved or escalated to appropriate level(s) so that program budget, schedule, deliverables, and user requirements are met.
• Writes, edits, and coordinates production of a variety of content and material for internal and external publications, reports, knowledge products, and digital and social media channels as required. Maintains library of program resources and contributes to the development of knowledge translation materials and effective strategies for dissemination and implementation of program information and outcomes, including peer review journals, policy reports, and infographics.
• Reviews overall quality, consistency, factual accuracy, and effectiveness of program materials.
• Plans, organizes and coordinates in-person or virtual events such as committee or working group meetings, webinars, communities of practice, knowledge exchange and other events as required. Coordinates with external vendors as required.
• Plans, organizes and coordinates ongoing program operational planning meetings. Works with administrative staff to schedule program and partner meetings. Develops agendas and related materials as required.
• Works with program staff to coordinate the development and monitoring of funding or collaboration agreements.
• Performs related administrative and clerical related duties as required.
• Monitors and co-ordinates payment of program invoices and expenses.
• Performs other related duties as assigned.

Who We Are:

Providence Health Care is one of the largest faith-based health care organizations in Canada. For the people at Providence, living our Mission, Vision and Values means providing British Columbians with compassionate, socially just, exceptional and innovative care every day.

From our humble roots 129 years ago, Providence Health Care has grown into a globally recognized leader in research, teaching, and care. As individuals within a mission-driven organization, we choose to be part of PHC because we value its long-standing dedication to social justice and compassionate care, its active efforts to advance environmental sustainability and planetary health, and its meaningful engagement in the process of Truth and Reconciliation with Indigenous Peoples.

We acknowledge that Providence Health Care and the new St. Paul’s Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and Səl̓ílwətaʔ / Selilwitulh (Tsleil-Waututh) Nations .