Program Assistant II, Nursing (00206.29)

Thompson Rivers University; Kamloops; On-site; CAD 45,000 - 55,000; Full time

Job summary

A well-regarded educational institution in Kamloops is seeking a dedicated individual for program assistance in Nursing and Home Support programs. The role involves various secretarial and receptionist duties along with data management tasks. Candidates should have a Grade 12 education and relevant experience in office environments. This full-time position offers an opportunity to engage with students and staff in a supportive educational atmosphere.

Qualifications

• Two years related experience including one-year experience with electronic data entry and word processing.
• 6 months experience using the BC Provincial HSPnet System.

Responsibilities

• Provides program and student support for Nursing and Home Support programs.
• Performs secretarial duties including word-processing various documents.
• Liaises with Admissions and Records for program applications.

Skills

Electronic word processing

Data entry

Effective communication

Confidentiality management

Taking and transcribing minutes

Education

Grade 12 plus six months post-secondary education

Tools

BC Provincial HSPnet System

Job description

Description

Provides program assistance and support for Nursing and Home Support programs including a wide range of secretarial and receptionist services.

Major Duties & Responsibilities

• Provides program and student support for the Nursing and Home Support programs resolves day to day problems and handles sensitive materials.
• Performs secretarial duties which includes word-processing a variety of documents such as correspondence contracts evaluation summaries exams memos; including taking of minutes.
• Provides student support to students including scheduling facilitating documents for admissions and providing referrals and other communication.
• Provides support for program and course development and delivery as required.
• Sets up and maintains all filing systems records and office supplies inventory; maintains troubleshoots and reports malfunctioning office equipment.
• Liaises with Admissions and Records for the receipt of program applications and processes new and ongoing transfer applicants and assess their application portfolio for completeness.
• Informs both incoming and ongoing students of fees and any missing documentation.
• Assesses student transcripts for program requirements and monitors students records and notifies the Chair / Program Coordinator of any deficiencies associated with promotion and graduation.
• Maintains all related student data files using the appropriate data base(s).
• Liaises with coordinators faculty and students and coordinates activities associated with exams.
• Collects sorts distributes and may open mail for designated department.
• Arranges teleconferences and other meetings as required. Locates and assembles background information books physical facilities and equipment for meetings and may assist in arranging events.
• Maintains / updates / edits admissions packages and calendar copy.

Reports To

Dean School of Nursing

Requirements

Education

• Grade 12 plus six months post secondary education or equivalent

Experience

• Two years related experience including one-year experience with electronic data entry and word processing
• 6 months experience using the BC Provincial HSPnet System (a mandatory system for all student clinical placements)

Skills Knowledge or Abilities Related to the Job

• Ability to perform electronic word processing at 60 wpm and data entry
• The proven ability to take and transcribe minutes and correspondence at 70 verbal wpm
• Ability to communicate effectively both verbally and in writing
• Ability to deal courteously and tactfully with students staff and members of the general public
• Ability to manage student files records and maintain student confidentiality

Working Conditions

• Sitting at a desk and computer for long periods of time
• General office conditions

Key Skills

Nurse Management,Patient Care,Hospital Experience,Employee Evaluation,Acute Care,Healthcare Management,Management Experience,Primary Care Experience,Conflict Management,Nursing,Leadership Experience,Supervising Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1