Production Coordinator - Vancouver

Airtable; Vancouver; On-site; CAD 53,000 - 57,000; Full time

Job summary

Titmouse in Vancouver is seeking a Production Coordinator for a 2D animated Harmony series. You will support the Line Producer and Production Manager to keep the project on track and coordinate assets across teams.

The role is hybrid/onsite in Vancouver with a project timeline from November 9th to April 2027, offering compensation of CAD 1,169.55–1,250 per week based on experience.

Qualifications

• Detail-oriented and adaptable.
• Thorough knowledge of animation process.
• Experience with MS Office (Word/Excel).
• Excellent communication and collaboration skills.
• Ability to multitask in a fast-paced production.
• Strong organizational skills and file management.

Responsibilities

• Communicate priorities and issues to crew, ensuring deadlines are met.
• Coordinate breakdowns with Directors and assign artwork to artists with deadlines.
• Organize and review materials for shipments to overseas studios and keep artwork up-to-date.
• Create design, background, animation, and layout breakdowns with department leads.
• Coordinate communication between directors and overseas studio on asset questions.
• Meet with Directors and Executive Producer to review artwork for approvals or revisions.

Skills

Detail-oriented

Animation process knowledge

MS Office (Word/Excel)

Communication skills

Multitasking

Organizational skills

Tools

FileMaker Pro

Job description

Titmouse is seeking a Production Coordinator on a 2D Animated Harmony series in Vancouver. The Production Coordinator assists the Line Producer and Production Manager to coordinate the details of the production in order to keep the project on track.

Length of project (multiple roles & start dates): November 9th and November 20th, 2026 until April 2027

Compensation: $1169.55/wk - $1250/wk CAD, commensurate with experience and skill level

Reports to: Production Manager/Line Producer

Format: Hybrid/Onsite (Candidates must be eligible to come into the Titmouse office in Vancouver)

*If the work for this position is performed within the geographical jurisdiction of the collective bargaining agreement, it will be covered by that agreement.

KNOWLEDGE, SKILLS AND REQUIRED ABILITIES

• Ability to be detail-oriented, flexible/adaptable.
• Thorough knowledge of animation process.
• Previous computer experience with knowledge of word processing, spreadsheet and database applications. (MS Office suite, including Word and Excel).
• Excellent communication and collaboration skills and the ability to work effectively with different teams and stakeholders.
• Ability to multitask, work in a fast-paced production environment and manage time effectively to meet individual and team deadlines.
• Excellent organizational, verbal, written, e-social skills and professional acumen.
• Ability to work with limited direction and take feedback as tasks progress according to the schedule.
• Actively improve skill set and abilities by keeping aware of current trends, techniques, and art methods.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Communicate priorities, issues and pertinent info to crew and assess their progress meeting their deadlines.
• Work with Directors to break down storyboards to assign each piece of the background, characters and props to artists, along with deadlines based on the Production Manager and Line Producer's schedule.
• Organize, review and coordinate materials for shipments to overseas studios, ensuring all artwork is up-to-date.
• Work with department leaders to create various breakdowns including: design breakdowns, background reference lists, animation and layout breakdowns, Animation Director notes.
• Coordinate communication between directors and overseas studio regarding any asset questions.
• Ask appropriate questions to understand and completeassignments and tasks on schedule.
• Engage in an open dialogue with production management on any potential roadblocks or concerns in delivering assignments on time.
• Meet with Art Directors, Directors and Executive Producer at least 2x week to review artwork for approvals or revisions.
• Track and distribute all notes, artwork, artists and output in file management system (FileMaker Pro), and collaborate withsupervisors to reassign scenes as needed to meet deadlines.
• Attend production meetings and be prepared to speak about departmental status as needed.
• Liaise with other departments to resolve any issues that may arise.
• Notify Line Producer and Production Manager of crew absences/sick days.
• Assist the crew in troubleshooting technical issues and liaising with I.T. to communicate problems.
• File management and regular cleanup of server space.
• Communicate potential production issues or delays to Production Manager and Line Producer.
• Other duties assigned.

REQUIRED WORK HABITS

• Adhere to all Titmouse, Inc. policies and procedures.
• Maintain courteous and cooperative manner with all staff and outside contacts, and demonstrate respect and a positive attitude toward them at all times during assigned workday.
• Be a team player, but also take initiative and be flexible in assisting others to the best of their ability to ensure accurate work product.
• Be organized in work area, files, etc., contributing to the efficiency and accuracy of work within the assigned workday and avoiding unnecessary extra time.
• Be able to comprehend assignments or to clearly and concisely ask for clarification until the assignment is understood.
• Exhibit dependability by arriving and leaving work on time; by taking the allotted time for lunch and breaks; by limiting personaltelephone calls and socializing to break periods.
• Engage in conduct that enables the company to achieve its goal of providing a professional work environment and that is not disruptive to that environment.
• Be willing to put forth your best effort at all times during assigned workday.
• Maintain confidentiality of all financial, legal and proprietary matters.

Diversity & Employment Equity (Completion is voluntary and will not subject you to adverse treatment)

Our company values diversity. To help us better understand and improve the diversity of our candidate pool, we invite you to voluntarily provide demographic information in a confidential survey at the end of this application. Providing this information is optional. It will not be shared with the hiring team, used in the hiring process, or affect your opportunity for employment.

This survey is conducted in alignment with the Employment Equity Act (Canada) and applicable provincial human rights legislation.