Production Coordinator

University of Toronto; Toronto; On-site; CAD 72,000 - 93,000; Full time

Job summary

A leading educational institution in Toronto is seeking a detail-oriented Production Coordinator to provide administrative support to the Marketing & Communications team. The role involves coordinating production activities, managing schedules, and improving administrative processes. Ideal candidates have at least five years of relevant experience, an advanced college diploma, and strong interpersonal skills. This full-time position offers a salary range from $72,119 to $92,226, with a commitment to equity and diversity.

Qualifications

• Minimum of five years of recent and related experience providing coordination of projects.
• Experience scheduling and coordinating meetings and complex schedules.
• Demonstrated excellent time management skills.
• Ability to maintain strict confidentiality.

Responsibilities

• Liaising with creative professionals and vendors to coordinate production activities.
• Implementing plans and process improvements for administrative workflow.
• Coordinating tasks for projects and strategic initiatives.

Skills

Project management

Administrative organization

Interpersonal skills

Customer service

Attention to detail

Education

Advanced College Diploma

Tools

Word

Excel

PowerPoint

Job description

Overview

About us: The University of Toronto Scarborough (UTSC) is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. We recognize Indigenous-host territories and cherish our continuing partnerships with those communities. UTSC invites you to join our journey.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). We strongly welcome and encourage candidates from Black, Indigenous, and other racialized communities to apply.

Your opportunity

The Marketing & Communications team at UTSC is a highly collaborative group of Marketing Communications professionals. We uncover inspiring and impactful stories from our communities and share those moments with audiences locally, nationally and internationally. We bring the U of T story to life, every day.

We are seeking a highly motivated and detail-oriented Production Coordinator who possesses strong administrative and diplomatic skills and has demonstrated success in project management, executive support and improving administrative processes. Reporting to the Executive Director, Marketing & Communications, this role provides direct administrative and calendar support while coordinating schedules and production calendars of the creative team, ensuring collaboration with internal and external stakeholders to support and promote the office’s strategic objectives.

The ideal candidate will be accountable, courteous, efficient and proactive, ensuring tasks are completed in a professional and effective manner. They will be passionate about organization, coordination, and administration. They will be a collaborative team player contributing to the department through building positive relationships and acting with curiosity.

Responsibilities

• Liaising with creative professionals and vendors to coordinate production activities
• Executing assigned tasks according to production schedules and project plans
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Coordinating and determining logistical details for schedules, agendas, materials, action and follow-up items for meetings, activities, production events and/or programming
• Implementing plans and process improvements for administrative workflow
• Fostering cooperative working relationships with a wide variety of internal and external contacts
• Updating and maintaining database records
• Keeping well-informed on leadership commitments and priorities

Essential Qualifications

• Advanced College Diploma (3 years) in a relevant area of study or acceptable combination of equivalent education and experience.
• Minimum of five years of recent and related experience providing coordination of communication and marketing projects and direct administrative support to senior executives/administrators.
• Experience scheduling and coordinating meetings and complex schedules.
• Demonstrated commitment to administrative organization and coordination.
• Demonstrated excellent time management skills with ability to prioritize and meet strict deadlines while keeping others on track and committed to timelines.
• Proficiency in Word, Excel, PowerPoint and database applications.
• Excellent interpersonal and customer service skills.
• Excellent written and verbal communication skills.
• Tact, diplomacy, good judgment and strong attention to detail.
• Ability to work effectively both independently and in a team environment.
• Ability to maintain strict confidentiality.
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential)

• Knowledge of the University of Toronto or other university environments is highly desirable.

To be successful in this role you will be

• Accountable
• Organized
• Proactive
• Team player

Closing and other details

Closing Date: 11/07/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $72,119 with an annual step progression to a maximum of $92,226. Pay scale and job class assignment are subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity-deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity and Accessibility

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. Equity, diversity and inclusion are essential to strengthening our academic mission.
The Diversity Survey is voluntary; information is confidential and will be aggregated for institutional planning. For more information, see the Diversity Survey information.

Accessibility Statement

The University strives to be an equitable and inclusive community and seeks to increase diversity among its community members. We are committed to the Accessibility for Ontarians with Disabilities Act (AODA) and provide accommodations as required for applicants with disabilities. If you require accommodations during the application and hiring process, please contact [e-mail].

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