Product Operations Coordinator

Midea Canada; Markham; On-site; CAD 28,000 - 30,000; Full time

Benefits offered by this job

10 days vacation per year

Work life balance

Job summary

Midea America Canada Corporation (MACC) is seeking a Product & Operations Coordinator (Intern) with a strong focus on detail, cross-functional collaboration, and efficient data handling. This role supports product operations, regulatory administration, financial coordination, and documentation control across Finance, Product, and Compliance teams.

The position is delivered as an internship/full-time mix and includes onsite work Monday through Thursday with Friday remote, across an 8-hour

Qualifications

• Currently enrolled in, or recently completed, a BA in Business Administration, Commerce, Finance, Accounting, or a related discipline.
• Strong attention to detail and organization due to invoices, records, reporting data, and audit files.
• Good communication and teamwork skills across Finance, Product, and compliance stakeholders.
• Proficiency with Microsoft Excel and Word; PowerPoint.
• Ability to manage multiple deadlines and follow procedures carefully.
• Confortable attending offices Mon-Thursday, Friday work from home
• Able to attend offices, full time job
• This intern will work 8 hours per day, Monday to Thursday onsite and Friday remote
• 10 days’ vacation per year.
• Work life balance

Responsibilities

• Receive, log, and verify vendor invoices related to product operations and environmental compliance programs.
• Coordinate with Finance and Accounts Payable to ensure timely and accurate processing of payments.
• Review invoices against contractual terms, reporting data, and supporting documentation; flag and elevate discrepancies.
• Maintain organized records of vendor agreements, invoices, payment confirmations, and correspondence.
• Track and manage invoices from regulatory bodies and ensure timely payment.
• Coordinate with internal stakeholders to ensure environmental fees are paid within required timelines.
• Assist in preparing for external audits and compliance reviews.
• Compile, organize, and maintain audit documentation and supporting evidence.
• Track audit findings, action items, and follow-ups to ensure timely closure.
• Maintain historical records of submissions, reports, and audit outcomes.
• Support maintenance of SKU mappings, packaging data, and reporting databases.
• Assist in maintaining standard operating procedures (SOPs), templates, and process documentation.
• Coordinate internal documentation, filing systems, and shared drives to ensure accessibility and organization.
• Support cross-functional communication between Product, Regulatory, and Finance teams.
• Assist with scheduling, meeting coordination, and preparation of materials or reports.
• Monitor task trackers and deadlines to ensure timely completion of deliverables.
• Provide ad hoc administrative and operational support as required.

Skills

Attention to detail

Communication

Microsoft Excel

Microsoft Word

PowerPoint

Multitasking

Education

BA in Business Administration

Tools

Excel

Word

PowerPoint

Job description

Product & Operations Coordinator -Intern/ Full time

Midea America Canada Corporation (MACC) is a Global leader in home appliances manufacturing, dedicated to improving the lives of consumers through innovative, high-quality products. At MACC, we pride ourselves on fostering creativity and excellence in every aspect of our work.

This internship / Full time, provides a unique opportunity to work with a dynamic team, gain hands-on experience in marketing and communications, and contribute to impactful campaigns.

Position Summary

The Product & Operations Coordinator (Intern) supports day-to-day product operations, regulatory administration, financial coordination, and data management activities. This role is ideal for a detail-oriented and proactive graduated student who can manage multiple priorities, maintain accurate records, and collaborate effectively across cross-functional teams. The intern plays a key role in ensuring documentation, reporting data, and payment processes are accurate, organized, and completed in accordance with company standards.

Key Responsibilities

• Receive, log, and verify vendor invoices related to product operations and environmental compliance programs.
• Coordinate with Finance and Accounts Payable to ensure timely and accurate processing of payments.
• Review invoices against contractual terms, reporting data, and supporting documentation; flag and elevate discrepancies.
• Maintain organized records of vendor agreements, invoices, payment confirmations, and correspondence.

Regulatory Fee & Compliance Coordination

• Track and manage invoices from regulatory bodies such as Circular Materials, RPRA, Divert NS, Alberta Recycling, and similar organizations.
• Cross-check regulatory invoices against submission data and compliance reports.
• Coordinate with internal stakeholders to ensure environmental fees are paid within required timelines.
• Maintain documentation to support audit readiness and regulatory traceability.

Audit & Documentation Support

• Assist in preparing for external audits and compliance reviews.
• Compile, organize, and maintain audit documentation and supporting evidence.
• Track audit findings, action items, and follow-ups to ensure timely closure.
• Maintain historical records of submissions, reports, and audit outcomes.

Data Management & Process Support

• Support maintenance of SKU mappings, packaging data, and reporting databases.
• Support regulatory team, when necessary, with data accuracy validation, version control, and documentation.
• Support process improvements by identifying inefficiencies and recommending enhancements.
• Assist in maintaining standard operating procedures (SOPs), templates, and process documentation.

General Administrative & Operational Support

• Coordinate internal documentation, filing systems, and shared drives to ensure accessibility and organization.
• Support cross-functional communication between Product, Regulatory, and Finance teams.
• Assist with scheduling, meeting coordination, and preparation of materials or reports.
• Monitor task trackers and deadlines to ensure timely completion of deliverables.
• Provide ad hoc administrative and operational support as required.

Qualifications

• Currently enrolled in, or recently completed, a BA in Business Administration, Commerce, Finance, Accounting, or a related discipline.
• Strong attention to detail and organization, since the role involves invoices, records, reporting data, and audit files.
• Good communication and teamwork skills for working with Finance, Product, and compliance stakeholders.
• Proficiency with Microsoft Excel and Word; PowerPoint.
• Ability to manage multiple deadlines and follow procedures carefully.
• Confortable attending offices Mon-Thursday, Friday work from home
• Able to attend offices, full time job
• This intern will work 8 hours per day, Monday to Thursday onsite and Friday remote
• 10 days’ vacation per year.
• Work life balance

The expected base salary range for this role is CAD 20–22/hour. Final compensation will be based on a variety of factors, including experience, skills, and qualifications relevant to the position. This job posting represents a current opportunity within the company.

Midea America Canada Corporation (MACC). is an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.