Procurement Specialist

BGIS; Vancouver; On-site; CAD 63,000 - 79,000; Full time

Job summary

BGIS in Vancouver is seeking a Procurement Specialist to collaborate with Procurement Managers on RFXs, contract management reviews, and other supply chain initiatives.

You will engage stakeholders, develop sourcing strategies, identify cost saving opportunities, manage supplier relationships, and support PO administration in a busy environment.

Qualifications

• 5-10 years of relevant work experience in procurement or strategic sourcing.
• Knowledge of strategic sourcing requirements and practices; current knowledge.
• Ability to manage multiple projects simultaneously and develop supplier contracts.
• Advanced analytical and problem-solving skills; proficient with MS Office and databases.
• Ability to build relationships with stakeholders and maintain high ethics and accountability.

Responsibilities

• Engages stakeholders to understand business requirements.
• Develops and recommends strategic plans for Manager review and implements them.
• Assist in the development and recommendation of sourcing strategies that maximize value and mitigate risks.
• Support end-to-end competitive bid processes for strategic plans.
• Develop and maintain effective supplier relationships and contracts.
• Review and approve vendor setup requests and conduct due diligence.

Skills

Strategic sourcing

Vendor management

Stakeholder management

Analytical thinking

MS Excel

Communication skills

Project management

English proficiency

Education

SCMP designation (PMAC) or equivalent

Job description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

Job Description

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

Summary

The Procurement Specialist is responsible for collaborating with Procurement Managers on a multitude of Procurement projects ranging from RFXs, contract management reviews and other supply chain management initiatives.

Key Duties & Responsibilities

Strategic Planning & Delivery

• Engages stakeholders to understand business requirements
• Develops and recommends strategic plans for Manager review
• Implements strategic plans

Sourcing Strategy

• Assist in the development and recommendation of sourcing strategies that maximize value and mitigate risks to the company and its clients.
• Assist with the implementation of the sourcing strategy

Opportunities Assessment & Implementation

• Identify cost improvement opportunities for assessment.
• Achieves improvements in operational efficiencies and cost savings as a result

Competitive Bids

• Support the execution of end-to-end competitive bid process for strategic plans

Supplier Relationship Management

• Develops and maintains effective relationships with suppliers

Supplier Contractual Agreements

• Develops, implements, amends and monitors supplier contractual agreements

Strategic Sourcing Best Practices & Industry Trends

• Maintains in-depth and current category knowledge as well as knowledge of strategic sourcing best practices and industry trends
• Provides category and strategic sourcing subject matter expertise

Vendor Qualification & Set-Up Process

• Reviews and approves vendor set up requests and vendor information changes
• Perform Anti-Bribery and Corruption due diligence

Purchase Order Administration

• Reviews requests and process purchase orders
• Prepare, send and file Purchase Orders on a daily basis meeting established quality standards.
• Responsible for daily maintenance of existing Purchase Orders.

Support

• Utilize standard templates for all strategic sourcing activity including but not limited to RFx templates, contract agreements, scopes of work, service level agreements, and letters of agreements
• Ensure adherence to Company Policies, Processes and Work Instructions
• Support Procurement team members as required

Other

• Other duties and special projects as assigned

Knowledge & Skills

• 5-10 years of relevant work experience
• Knowledge of strategic sourcing requirements and practices. Maintains current knowledge
• Ability to manage multiple projects simultaneously
• Ability to assist in the development and execution of supplier contract agreements
• Advanced analytical and problem solving skills
• Computer proficiency in MS Office applications. Ability to quickly learn proprietary databases
• Ability to build and manage relationships with various stakeholders
• Has working knowledge and experience in own discipline
• Continues to build knowledge of the organization, processes and customers
• Uses prescribed guidelines or policies to analyze and resolve problems
• Receives a moderate level of guidance and direction
• High degree of business ethics and accountability
• High degree of client service orientation
• Possesses a team spirit and strong collaboration
• Exceptional interpersonal skills
• Tenacity to overcome challenges to deliver on commitments
• Good English communication skills both verbal and written
• Facilities Management/ Property Management experience, an asset

Licenses and/or Professional Accreditation

• Partial or full completion of Supply Chain Management Professional Designation from Purchasing Management Association of Canada, or equivalent, an asset

This is a regular, full-time position with a salary range of $63,397 - $79,246 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.