Procurement Specialist

Aston Carter; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

A recruitment firm seeks an experienced Procurement Specialist for large-scale public infrastructure projects in Calgary. The role includes managing procurement activities, contract administration, and ensuring compliance with procurement regulations. Candidates should have over 5 years in procurement and proven experience in government projects with budgets above $15 million. This is a contract-to-hire position with a pay range of $55-$60/hr, requiring proven negotiation and organizational skills.

Qualifications

• 5+ years in procurement or contract management roles.
• 2+ years managing government/public infrastructure projects.
• Proven experience with full RFX cycle, bidding, and RFP responses.
• Experience managing contracts of $15M+ TIC.
• Strong understanding of Alberta government procurement processes.

Responsibilities

• Plan and execute procurement for public infrastructure projects.
• Prepare bid packages and proposals for government RFPs.
• Negotiate favorable terms with vendors and manage contracts.
• Oversee multi-million-dollar contract budgets and expenditures.
• Identify, evaluate, and onboard suppliers.

Skills

Procurement management

Contract negotiation

Government procurement regulations

Supplier management

Budget management

Communication skills

Organizational skills

Project management

Education

Education in Supply Chain Management or Business Management

Tools

Procurement software

MS Office

Job description

Procurement Specialist – Public Infrastructure Projects

Industry: Residential & Public Infrastructure Construction

Position Overview

We are seeking an experienced Procurement Specialist to lead procurement activities for large-scale public infrastructure projects in Alberta. This role involves managing end-to-end purchasing and contract administration for government construction projects, ensuring compliance with public procurement regulations, cost efficiency, and timely delivery. The ideal candidate has a strong background in procurement and contract management, with proven experience in government infrastructure projects and multi-million-dollar contract spend.

Key Responsibilities

• End-to-End Procurement Management: Plan and execute procurement of materials, services, and subcontractors for public infrastructure projects (roads, utilities, public buildings). Ensure compliance with project requirements and quality standards.
• Bidding & RFP Response: Prepare bid packages and develop comprehensive proposals for government RFPs. Draft specifications, coordinate submission schedules, and ensure compliance with procurement regulations.
• Contract Negotiation & Administration: Negotiate favorable terms with vendors and subcontractors. Manage contract execution, amendments, and change orders throughout the project lifecycle.
• Budget & Spend Management: Oversee multi-million-dollar contract budgets. Implement cost control measures, track expenditures, and provide regular reporting on spend vs. budget.
• Supplier Management: Identify, evaluate, and onboard suppliers meeting public sector standards. Maintain strong vendor relationships and negotiate bulk purchase agreements for cost efficiency.
• Compliance & Documentation: Ensure adherence to Alberta procurement laws and trade agreements. Maintain thorough documentation for audits and reporting, including bid evaluations and vendor selection justifications.
• Cross-Functional Coordination: Collaborate with project managers, engineers, finance, and legal teams to align procurement timelines with project milestones.
• Performance Monitoring: Track supplier performance and procurement schedules to avoid delays. Conduct post-project evaluations for continuous improvement.

Qualifications & Experience

• 5+ years in procurement or contract management roles.
• 2+ years managing government/public infrastructure projects.
• Proven experience with full RFX cycle, bidding, and RFP responses.
• Experience managing contracts of $15M+ TIC (Total Installed Cost), including lump sum contracts.
• Strong understanding of Alberta government procurement processes and regulations.
• Familiarity with public tendering platforms (e.g., Alberta Purchasing Connection).
• Advanced negotiation and communication skills.
• Proficiency in procurement software and MS Office.
• Strong organizational and project management abilities.

Soft Skills

• Detail-oriented, deadline-driven, and adaptable.
• High ethical standards and commitment to fair procurement practices.

Nice-to-Have Skills

• Education in Supply Chain Management or Business Management.
• Experience managing multiple RFP projects simultaneously.
• Vendor performance monitoring and relationship management expertise; bids/proposals in response to RFPs.

Job Type & Location

This is a Contract to Hire position based out of Calgary, AB.

Pay and Benefits

The pay range for this position is $55.00 - $60.00/hr.

Workplace Type

This is a fully onsite position in Calgary, AB.

Aston Carter is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.