Procurement Specialist

Hatch Ltd.; Calgary; On-site; CAD 75,000 - 95,000; Full time

Job summary

A leading engineering firm in Calgary is seeking a Procurement Specialist to implement purchasing procedures and manage procurement deliverables for various projects. The successful candidate will have over 5 years of experience in local and international markets and should possess strong analytical and organizational skills. This role involves extensive collaboration with multidisciplinary teams, requiring fluency in English and technical aptitude, especially within engineering concepts. A commitment to fostering diversity and inclusion is a core value of the company.

Benefits

Diversity and inclusion initiatives

Career development opportunities

Qualifications

• 5-10 years of experience as a Buyer.
• Experience in local and international markets on mid-size or complex projects.
• High degree of technical aptitude with engineering concepts.
• Ability to meet deadlines and manage priorities.

Responsibilities

• Implement purchasing procedures and manage deliverables.
• Prepare bid documents and chair bid openings.
• Liaise with project disciplines to verify technical documents.
• Manage purchase orders and expediting.

Skills

Analytical skills

Fluency in English

Strong organizational skills

Technical aptitude

Autonomy and motivation

Interpersonal skills

Negotiation skills

Team player

Tools

Microsoft Office

SmartPlant system

Job description

Procurement Specialist

Company: Hatch

Requisition ID:96088

Job Category: Procurement

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world‑class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry‑leading efficiencies, our best‑in‑class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

We bring positive change for a better world through passionately committed people. We believe in innovative ideas executed exceptionally and safely! We foster a culture where everyone contributes daily through leadership and entrepreneurial spirit. Our team is a close‑knit family focused on collaboration and collective success. We are open and receptive to your new ideas. In addition to your daily responsibilities, you will regularly collaborate with colleagues from diverse backgrounds. You’ll have the opportunity to work on large‑scale international projects with multidisciplinary teams. Your contribution will positively impact our projects and organization.

Your Future Manager: A responsive and engaged leader, aware of new market realities and recruiting to build tomorrow’s team. He values each team member. Your career development and well‑being will be central to discussions. Approachable and available, you are his priority!

As the successful candidate, you will:

• Implement purchasing procedures and templates/documents to be used on the project.
• Be responsible for managing the purchasing deliverable towards the following objectives and deliverables:
• Prepare and approve bidders and support the prequalification process when required.
• Liaise with Package Engineer and other project disciplines to obtain and verify technical bid documents to ensure that specifications are compatible with commercial documentation to form a cohesive bid document.
• Obtain necessary authorizations before issuing bid requests.
• Prepare and compile bid documents including specific and commercial clauses.
• Review technical specifications and other relevant documents before issuing bid requests in compliance with required conditions.
• Chair bidder information meetings.
• Receive bidder questions and obtain appropriate responses, coordinating the issuance of addenda and clarifications.
• Chair bid openings, coordinate and conduct bid analysis.
• Prepare award recommendations and issue award letters and all contractual documents.
• Ensure the integrity of the tendering process and administration until technical and commercial closure.
• Manage the bidding process including technical queries from bidders and issuance of any addenda during the bid period.
• Facilitate purchase order kick‑off meetings and expediting.
• Ensure proper control and methodology of contractual change notice to Purchase Order.
• Manage revision, claims and/or back charges in accordance with appropriate terms and conditions.
• Ensure proper process of progress payment validation process in support to Accounting for payment approval.
• Ensure that all purchase orders are closed out in accordance with project specific procedures/requirements.
• Perform award and administration of purchase orders in accordance with applicable legislation relating to corporation, taxation, custom duties and importation laws.
• In the event where post‑award activities are in project scope, expedite all project equipment/materials and vendor documentation in accordance with the purchase order.
• Ensure that the data for reporting is complete and accurate.
• Coordinate information relating to packing lists and delivery documentation including any documentation required for export purposes.
• Interface with client and project team members regarding expediting issues.
• Coordinate and communicate with vendor and internal disciplines using iPas MP or other forms of reporting to maintain project schedules and prevent any delays.
• Coordinate with Quality Surveillance to ensure the scheduled inspections are performed timely and non‑conformity reports when produced are handled efficiently to avoid any delays to the schedule handover to logistics to facilitate delivery as per the purchase order pending on Incoterms conditions specified in the purchase order.

You bring to the role:

• Relevant 5‑10 years+ experience as a Buyer.
• Experience as a Buyer in local and international markets working on mid‑size or complex projects.
• High degree of technical aptitude and familiarity with various materials, fabrication processes and supply items, with a good understanding of engineering concepts – capable of effectively leading commercial meetings.
• Analytical skills to make recommendations on offers and commercial/administrative documents.
• Demonstrates energy, willingness to learn and autonomy.
• Motivated and strong team player.
• Ability to attain quality, cost and schedule objectives and strong deliverable focus.
• Strong organizational skills to manage multiple activities simultaneously, meet deadlines and manage priorities effectively.
• Familiar with Microsoft Office software.
• Fluent in English, excellent communication, negotiation and interpersonal skills to build effective working relationships in a dynamic environment with colleagues, vendors, contractors and clients.
• Working knowledge of SmartPlant system (or similar) is advantageous.
• Collaborate on exciting projects to develop innovative solutions.

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.