Procurement Category Analyst

CAPREIT Apartments; Toronto; On-site; CAD 100,000 - 125,000; Full time

Job summary

A leading real estate company in Toronto is looking for a Procurement Category Analyst to handle various procurement tasks such as contract management, vendor inquiries, and RFx documentation. The ideal candidate will have a minimum of 3 years of relevant experience, particularly in procurement and RFx processes. Strong Excel skills, effective communication, and the ability to manage multiple tasks are essential. This position will contribute to the overall procurement strategy and operational support.

Qualifications

• 3 years related Procurement experience.
• Experience with RFx documentation and analysis.
• Strong skills in Excel for data manipulation.

Responsibilities

• Manage real estate property service contracts.
• Support procurement processes and policies.
• Create scheduling purchase orders in ERP.

Skills

Procurement experience

RFx experience

Pivot tables

V-look up data

Complex data manipulation

Attention to detail

Effective communication

Time management

Team player

Multitasking

Organizational skills

Job description

Title: Procurement Category Analyst

Reports To: Director, Recurring Contracts and Supplier Management

Position Summary: Responsible for a wide variety of duties and including but not limited to; RFx document development including Analysis and Support, Quote Requests, Contract Drafting, Amendment Drafting, Contract Scheduling Purchase Order creation/modification, Vendor Invoice Inquiries, budget support, and general procurement related administrative duties related to Property Management Service categories.

Responsibilities:

Category Management

• Manage assigned real estate property service contracts. This includes, negotiating extensions, negotiating new contracts with Suppliers, drafting contracts (using standard templates), drafting amendments, drafting terminations, etc.
• Work collaboratively with business owners (Operations groups, Technical Services, Operations support groups).
• Conduct market research programs related to assigned categories, as well as creating cost estimates and forecasts.
• Assist business leads with procuring services following CAPREIT’s procurement policies and processes.

Financial Support

• Create Scheduling Purchase Orders in SAP (or other ERP system) that align to contracted cost schedules.
• Modify purchase orders as required.
• Work with Accounts Payable Department to work through invoicing issues.
• Update process documentation, as needed.
• Coordinate purchase order requests and creation with multiple departments.
• Investigate and resolve of purchase order discrepancies (incorrect item, price, etc.).
• Assists in preparation of budget templates.
• Support with Accrual inquiries.
• Address vendor payment inquiries and service/goods related issues.
• Other projects assigned by Sr. Procurement Manager, or Director.

RFx Documentation

• Support the preparation of RFx documentation (e.g. Pricing Sheets, Reference Data).
• Analyze RFx bid submissions, assist with preparing summary reports.

Contract Management

• Maintain the Contract Repository.
• Accurately input key data of contracts in Contract Repository.
• Create contract repository reports.

Building Acquisition & Dispositions

• Support the acquisition and disposition of building assets. This may include;
• Developing budgets
• Communication with Suppliers regarding quoting/site visits, etc.
• Summarizing quotes
• Drafting contracts/amendments
• Drafting terminations for dispositions

Compliance

• Monitor & manage risk and compliance with procurement policies and processes.

Assist in Auditing

• Assist Management/auditors during auditing period
• Other projects and tasks as needed assigned by Sr. Manager Procurement, or Director of Procurement.

Qualifications:

• 3 years related Procurement experience
• RFx experience
• Experience with Pivot tables
• V-look up data
• Experience with complex data manipulation through excel
• Attention to detail and a high level of accuracy
• Effective communication skills
• Good time management skills
• Team player
• Ability to multitask
• Good organizational skills