Private Client Operations Specialist

CI Financial; Toronto; On-site; CAD 34,000 - 59,000; Full time

Benefits offered by this job

Health insurance coverage

Wellness programs

Retirement savings plans

Paid time off

Job summary

CI Financial is hiring a Private Client Operations Specialist to join the CIIS Reconciliation team. The role focuses on daily reconciliation of cash, assets and book values for private client accounts, and providing timely service to Financial Advisors, Investment Counsellors, and other partners.

The role requires post-secondary education in business or related fields, and proficiency with MS Office. The position is in-office four days a week, with a comprehensive benefits program and salary

Qualifications

• Post-secondary education in Business or a related discipline.
• Experience in financial services administration/service role is an asset.
• Mutual funds/securities knowledge an asset.

Responsibilities

• Reconcile daily financial and non-financial transactions for private client accounts.
• Provide prompt and courteous service to internal/external partners via phone and email.
• Investigate and resolve discrepancies with custodians and internal teams.
• Adhere to business and compliance procedures for all requests.
• Support quality control and collaborate on special projects as needed.

Skills

Analytical thinking

Problem solving

Data entry accuracy

Customer service mindset

Multitasking

Education

Post-secondary education in Business or related discipline

Tools

MS Office

Job description

At CI, we see a great place to work as one that is a safe place for everyone to have a voice, where people are empowered to take ownership over meaningful work, where there is an opportunity to grow through stretching themselves, where they can work on innovative products and projects, and where employees are supported and engaged in doing so.

We are currently seeking a Private Client Operations Specialist to join our CIIS Reconciliation team. In this role, the successful candidate is expected to provide prompt and courteous service to our internal and external partners, which includes our custodians, Investment Counselors, and their Assistants. Primary duties include providing reconciliation support on all Financial and Non-Financial transactions for our private client accounts. Main areas of responsibility include: daily reconciliation of cash, assets and book values between our internal systems and our custodians, providing analytical support and resolution on ad hoc reconciliation issues, identifying workflow inefficiencies and participate in enhancement projects as required. Our team takes great pride in providing high quality work and service for our high-net-worth clientele under the CI Assante Private Client and CI Private Wealth platforms.

WHAT YOU WILL DO

• Ensure daily financial/non-financial requests and integrity reports are acted upon in a timely manner and with exceptional accuracy.
• Duties may include: reconciling account and ACB values with custodial records daily; setting up securities, accounts, and transactions in our internal systems where required; working with internal and external partners to investigate and resolve discrepancies in a timely manner and with the utmost accuracy for our high-net-worth client portfolios; identifying trends on issues and providing solutions as required.
• Provide prompt and courteous service to Financial Advisors, Investment Counsellors, Client Service, Wealth Planners, Custodians and other internal departments via phone and email on account-specific inquiries.
• Review all incoming requests and ensure all business and compliance procedures are adhered to.
• Investigate account-related problems, analyze, make recommendations, and implement the best-possible agreed-upon solution for the client in a timely manner.
• Handle escalated issues and ensure regular follow up and prompt resolution is achieved. Ensure proactive escalation of issues on matters requiring management’s attention.
• Support team with quality control efforts and assist in other Private Client/CIIS desks or special projects throughout the year as assigned.

WHAT YOU WILL BRING

• Post-secondary education in Business or a related discipline
• Experience within the financial services industry in an administration/service role considered an asset
• Mutual funds/securities knowledge and related industry courses (CSC, IFIC Operations, etc.) is an asset
• Working knowledge of day-to-day operations/administration of client accounts, with strong analytical, problem solving and good arithmetic skills
• Strong and accurate alphanumeric data entry skills and customer service mindset
• High degree of accuracy and attention to detail, with the ability to multitask and deliver high quality work under pressure
• Proficiency in MS Office (Excel, Outlook and Word)

This role follows our in‑office work model and requires employees to be onsite four days per week to support collaboration and business needs.

This opportunity is for an existing vacancy with the company. The anticipated base salary range for this position is $34,320 to $58,500. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a bonus program. In addition, The Company offers a variety of benefits to eligible employees, including health insurance coverage, wellness programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid for by the company.

CI Financial is an independent company offering global wealth management and asset management advisory services through diverse financial services firms. Since 1965, we have consistently anticipated and responded to the changing needs of investors. We are driven by a commitment to provide individuals and institutions with the highest-quality investments and advice. Our commitment to the highest levels of performance means that whatever their position, CI employees must be comfortable in a fast-paced environment that will stretch them to tap into their highest potential. Employees with a healthy dose of ambition, a desire to commit to a curious mindset for continuous learning, and a willingness to go the extra mile thrive at CI.

A Supportive Environment for Success

We offer an in-office environment, competitive benefits, and a supportive workplace to help our employees thrive both personally and professionally.

WHAT WE OFFER

• Modern HQ location within walking distance from Union Station
• Training Reimbursement
• Paid Professional Designations
• Employee Savings Plan (ESP)
• Corporate Discount Program
• Enhanced group benefits
• Parental Leave Top–up program
• Paid time off for Volunteering

We are focused on building a diverse and inclusive workforce.

CI Financial Corp. and all of our affiliates (“CI”) are committed to fair and accessible employment practices and provide reasonable accommodations for persons with disabilities. If you require accommodations in order to apply for any job opportunities, require this posting in an additional format, or require accommodation at any stage of the recruitment process please contact us at [e-mail], or call 416-364-1145 ext. 4747.