Postgraduate Education Coordinator

Dalhousie University; Halifax; Hybrid; Full time

Job summary

A leading Canadian institution in Halifax is seeking a Postgraduate Coordinator for the Psychiatry Department. The role involves administrative support and coordination of the postgraduate residency program. Candidates should have a background in administrative services, proficiency in Microsoft Office, and strong communication skills. This position offers a hybrid work model within Nova Scotia.

Benefits

Defined benefit pension plan

Health and dental plans

Tuition assistance program

Qualifications

• Approximately five years’ related experience in administration.
• Proficiency in Microsoft Office suite.
• Ability to manage multiple overlapping deadlines.

Responsibilities

• Provide administrative support to the postgraduate director.
• Coordinate postgraduate activities including scheduling.
• Maintain highly confidential files and records.

Skills

Interpersonal skills

Communication (written and verbal)

Organizational skills

Attention to detail

Education

Business/Administrative Professionals program

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher)

Online learning software (One45, Brightspace)

Job description

Salary $27.37 - $34.66 per hour ($49,821- $63,074 per annum, 35 hours per week)

Classification

Classification C6

Provisional Statement

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Psychiatry is a large, complex clinical and academic department that provides patient care, delivers education and conducts research in the area of psychiatric illness and treatment. The department is an administrative unit of three separate institutions: Dalhousie University, Faculty of Medicine, the Central Zone of Nova Scotia Health and IWK Health. Reporting to the Operations Manager, Psychiatry, the Postgraduate Coordinator will be responsible for providing administration support to and coordinating the Department of Psychiatry’s postgraduate residency program.

Key Responsibilities

• Act as primary contact and resource for various internal and external stakeholders (e.g. postgraduate residents, faculty, staff, committees, College of Physicians and Surgeons of Nova Scotia, and Royal College of Physicians and Surgeons of Canada) regarding postgraduate information and educational matters.
• Provide administrative support to the postgraduate director and associate director as required.
• Clerically coordinate postgraduate activities, including scheduling and coordination for orientation, lectures, presentations, exams and placements.
• Coordinate evaluation process as well resident rotation assignments, call schedules, and leaves.
• Maintain highly confidential files and records for current residents, faculty, community supervisors and all hospital rotations as well as completing scheduling, data entry and updates in Brightspace and One45 systems.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professionals program with approximately five years’ related experience (or an equivalent combination of training and experience).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook and Publisher).
• Excellent interpersonal, communication (written and verbal) and organizational skills.
• Ability to work in a fast-paced environment with multiple overlapping deadlines while maintaining strong attention to detail.

Assets

• Experience in videoconferencing, database systems and online learning software such as One45, Brightspace and/or SharePoint.

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

• Respect & Inclusion
• Adaptability
• Knowledge & Thinking Skills
• Communication
• Service

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity‑deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity‑deserving groups please visit www.dal.ca/hiringfordiversity If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here .

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

• Required Documents
  • Résumé / Curriculum Vitae (CV)
• Optional Documents
  • Cover Letter