Portfolio Administrator

Scotiabank; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading bank in the Americas is seeking a Portfolio Administrator in Toronto, Ontario. This role demands expertise in derivative processing and settlements, along with strong analytical abilities and a focus on accuracy. Ideal candidates will hold a university degree or diploma, have at least 3 years of experience in the securities industry, and be proficient in MS Office. An inclusive culture is paramount for success in this team-oriented environment.

Qualifications

• 3+ years of relevant securities industry experience.
• Canadian Securities Course (CSC) is an asset.
• Ability to prioritize and manage multiple concurrent tasks.

Responsibilities

• Provide daily coverage on the Reconciliation desk.
• Ensure potential risks to the business are acted upon.
• Participate in the review of processes to improve efficiencies.

Skills

Derivative processing and settlements

Collateral management

Strong analytical and problem-solving skills

Proficient in MS Office

Knowledge of securities/brokerage industry

Ability to learn quickly

Effective communication skills

Attention to detail

Strong client service skills

Education

University degree or college diploma

Tools

Charles River

Simcorp Dimension

Bloomberg

Access

Job description

Overview

Requisition ID: 237361

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.

The Portfolio Administrator will function as a subject matter expert in various functional areas including, but not limited to derivative processing and settlements, collateral management, reconciliations, and administrative functions related to account setups and documentation. They will provide day-day support for middle office functions by ensuring post trade activities are monitored and/or administered in a timely and efficient manner.

Responsibilities

• Provide daily coverage on the Reconciliation desk, supporting the team with Market Openings, Broker onboarding and New Account setups
• Ensure that any potential risk to the business is acted upon in a prompt and informed manner
• Ensure that account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources
• Participate in the review of processes to improve efficiencies, reduce cost, and mitigate risks
• Participate in the testing and implementation of operational enhancements
• Ensure deadlines are met and appropriate escalations are in place
• Adhere to departmental and company policies and procedures, ensuring compliance
• Provide support to interdepartmental staff as required
• Actively participate in team learning, development and team performance activities including team meetings and coaching sessions
• Obtain and forward outstanding documentation to appropriate departments to ensure transactions are completed efficiently and accurately
• Investigate and follow up on inquiries as required
• Collaborate with compliance, legal, portfolio managers, traders, etc. as required
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to portfolio administration activities
• Provide reports and statistical information to management as require
• Perform ad hoc duties as assigned

Qualifications

• University degree or college diploma
• 3+ years of relevant securities industry experience
• Canadian Securities Course (CSC) is an asset
• Experience with Charles River, Simcorp Dimension, SSCNet, Markitwire, Bloomberg and OMGEO products is an asset
• Proficient in MS Office (medium/expert user of Excel, familiar with Access)
• Strong knowledge of the securities / brokerage industry, including clearing and settlements market processes and Margin and Collateral processing for Derivative holdings
• Ability to learn new tasks quickly and accurately
• Strong analytical and problem-solving skills
• Strong attention to detail
• An ability to work in a fast-paced environment with varying transaction volumes
• Strong processing skills
• Excellent client service skills
• An ability to set and achieve goals and work independently
• An ability to exercise discretion with sensitive information
• An ability to prioritize and manage multiple concurrent tasks
• Effective communication skills both written and verbal

Location

Location(s): Canada : Ontario : Toronto

About Scotiabank

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please contact us directly. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.