Policy and Scheduling Assistant

House of Commons; Ottawa; On-site; CAD 52,000 - 66,000; Full time

Job summary

The House of Commons Administration is seeking a Policy and Scheduling Assistant to support the Honourable Hedy Fry in her Ottawa parliamentary office. You will manage calendars, schedule meetings and travel, and assist with policy research and stakeholder engagement in Ottawa and the constituency.

This role offers exposure to public affairs, parliamentary operations, and collaborative teamwork within a fast-paced environment in Canada’s capital.

Qualifications

• Experience providing administrative support in an office setting.
• Knowledge of administrative methods and practices to improve office efficiency.
• Ability to manage multiple priorities and meet deadlines in a high-stress environment.
• Strong oral and written communication skills.
• Tact, diplomacy, and discretion in handling relationships with internal and external clients.
• Ability to research, analyze and synthesize findings quickly.
• Strong attention to detail.
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage the Member’s calendar, including meetings, events, and appointments, with updates as needed.
• Coordinate travel arrangements and logistics for parliamentary and constituency activities.
• Maintain an accurate schedule and brief the Member on upcoming commitments.
• Collaborate with staff, especially the Outreach Assistant, to handle meeting requests and invitations.
• Support planning and coordination of events as required.
• Monitor policy files and inform the Member of key developments and priorities.
• Review policy-related correspondence and draft responses.

Skills

Communication skills

Multitasking

Discretion and diplomacy

Research and analysis

Office administration

Education

Post-secondary education

Tools

Microsoft Office Suite

Job description

• Language Requirements: Proficiency in English
• Outcome: Regular
• Hours: Full-Time

Company Description

The House of Commons Administration delivers outstanding services to Members of Parliament and their employees in support of parliamentary democracy. Our success is made possible by our talented and dedicated workforce. If you dream of joining an organization that is small enough for you to be noticed, but big enough to provide you with a meaningful career, then we want to hear from you!

We leverage diversity in all its forms and recognize that everyone has valuable contributions to make and the potential for individual growth.

Job Description

The office of the Honourable Hedy Fry, Member of Parliament for Vancouver Centre is currently seeking a qualified candidate to fill the position of Policy and Scheduling Assistant in her parliamentary office in Ottawa.

About the role:

Reporting directly to the Member of Parliament, the Policy and Scheduling Assistant plays a central role in coordinating the Member’s schedule in both Ottawa and the constituency. The successful candidate will manage meetings, events, travel, and key priorities, ensuring the Member is well prepared and informed. In addition to scheduling responsibilities, the position offers the opportunity to support policy initiatives through research, correspondence, and stakeholder engagement.

This is an exciting opportunity to work at the heart of a parliamentary office, supporting the day-to-day activities of a Member of Parliament while contributing to meaningful policy work that serves Canadians.

Primary responsibilities:

• Manage the Member’s calendar, including scheduling meetings, events, and appointments, and communicating any updates or changes.
• Coordinate travel arrangements and logistical requirements for parliamentary and constituency-related activities.
• Maintain an accurate and up-to-date schedule while ensuring the Member is appropriately briefed and prepared for upcoming commitments.
• Work closely with all staff, particularly the Outreach Assistant, to review and respond to meeting requests and event invitations.
• Support the planning and coordination of events as required.
• Monitor assigned policy files and keep the Member informed of key developments, issues, and emerging priorities.
• Review correspondence related to policy files and prepare draft responses.

Top reasons to apply:

This is a unique opportunity to play a meaningful role at the heart of Canada’s parliamentary process while supporting the work of a Member of Parliament dedicated to serving constituents and advancing important policy priorities. As part of a collaborative and fast-paced team, you will gain valuable exposure to public affairs, stakeholder engagement, and parliamentary operations while making a tangible impact on issues that matter to Canadians. If you are looking for rewarding work, professional growth, and the chance to contribute, this position offers an exceptional opportunity to do so.

Qualifications

Education:

• Post-secondary education from a recognized institution OR an acceptable combination of education, training and relevant experience.

Experience, Knowledge and Skills:

• Experience working in an office setting providing administrative support, ideally in the office of a Member of Parliament or government official.
• Knowledge of administrative methods, techniques and practices to make the office’s operations as efficient as possible.
• Ability to manage multiple priorities, meet strict deadlines, and work independently to efficiently manage multiple and concurrent projects in a high-stress environment.
• Strong ability to communicate orally and in writing.
• Tact, diplomacy, high degree of discretion and skill in building and maintaining work relationships with internal and external clients.
• Ability to research, analyze and synthesize complex findings within a short time frame.
• Strong attention to detail.
• Proficiency with the Microsoft Office suite (Word, Excel, PowerPoint and Outlook).

Asset:

• Education, experience, and/or strong interest in Canadian public healthcare is preferred.

Additional Information

Members of Parliament are individual employers who are responsible for recruiting, hiring and managing the employees who help them carry out their parliamentary duties. Operational requirements vary from one MP’s office to another.

If you have an accommodation request, require material in an accessible format, or need additional support with the application process, please contact Recruitment and Selection Services at [e-mail] .

We thank all candidates for their application. Only selected candidates will be contacted for next steps.

This posting will remain advertised until all business requirements are met. Applicants who meet the qualifications may be contacted for further assessment at any time.