PMIS Coordinator: Drive Project Data & Workflows

Stantec Consulting International Ltd.; Mississauga; On-site; CAD 63,000 - 88,000; Full time

Benefits offered by this job

Health benefits

Wellness program

Retirement plan

Stock purchase program

Paid time off

Job summary

Stantec Consulting International Ltd. is seeking a PMIS Coordinator in Toronto, ON to support PMIS administration, maintenance, and day-to-day operations on major infrastructure programs.

You will work with project teams, document control staff, project controls professionals, clients, and vendors to ensure data integrity and governance. The role emphasizes documenting workflows, QA checks, and user support, with opportunities to contribute to process improvements and PMIS rollouts across

Qualifications

• 1–2 years of PMIS experience with Kahua, e-Builder, Procore, Unifier or similar systems.
• Knowledge of PMIS workflows, document management, records administration and approval processes.
• Proficiency in Microsoft Office and understanding of business applications and information systems.
• Strong attention to detail and ability to identify document control issues.
• Strong organizational, communication and customer service skills.
• Demonstrated ability to learn new systems and follow established processes.
• Interest in project management, project controls and digital delivery.

Responsibilities

• Monitor PMIS workflows and ensure records progress through review/approval processes.
• Support document control and PMIS workflows across project delivery stages.
• Coordinate RFIs, submittals, transmittals, project correspondence and approvals.
• Perform QA and data validation to ensure records and documents are accurate.
• Keep project documents organized, stored, and retained per procedures.
• Monitor PMIS standards, document control procedures and governance.
• Provide PMIS user support and help resolve workflow/data quality issues.
• Coordinate with PMIS providers to investigate system issues.
• Develop training materials and support end-user training.
• Communicate system updates and guidance to users.
• Assist PMIS rollouts, process improvements and continuous improvement.
• Support PMIS testing, upgrades, integrations and deployments.
• Maintain accurate project records throughout the lifecycle.
• Collaborate with PM, Program Controls, Project Controls and Document Control teams.

Skills

PMIS platforms

Document management

Microsoft Office

Attention to detail

Communication skills

Customer service

Learning new systems

Project management interest

Education

Information Technology

Construction Management

Engineering

Business Administration

Project Management

Job description

Stantec Consulting International Ltd. is seeking a PMIS Coordinator in Toronto, ON to support PMIS administration, maintenance, and day-to-day operations on major infrastructure programs.

You will work with project teams, document control staff, project controls professionals, clients, and vendors to ensure data integrity and governance. The role emphasizes documenting workflows, QA checks, and user support, with opportunities to contribute to process improvements and PMIS rollouts across