Planning & Research Analyst (Temporary Full-Time)

Thunder Bay; Northwestern Ontario; On-site; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Pension plan

Comprehensive health, vision, and life

Paid vacation and holidays with leave

EFAP and wellness programs

Leadership development and tuition

Recognition culture and staff events

Collaborative work environment

Job summary

The City of Thunder Bay is seeking a Planning & Research Analyst to support Facilities Services through compliance monitoring, operational analysis, procurement support, asset documentation, environmental reporting, and continual process improvement.

In this role you will analyze maintenance methods, assist in procurement, maintain essential records, and help ensure facilities are safe, compliant, and efficiently managed for residents and staff across Northwestern Ontario.

Qualifications

• Diploma in Environmental or Engineering technology; and
• Minimum two years’ facility related practical experience
• Knowledge and understanding of Facility Management
• Must possess superior analytical, research, organizational, project management, and problem-solving skills
• Ability to establish and maintain effective working relations with private and public officials, co-workers, and the general public

Responsibilities

• Analyze present work methods, procedures and systems regarding maintenance operations; recommend improved systems and carry out follow-up procedures
• Participate in the preparation of procurement documents for various projects; maintain records on all phases of maintenance work, related service problems, warranties and complaints
• Generate, monitor and maintain hazardous waste identification numbers (HWIN) accounts for the Division
• Collect, update, and coordinate inventories of all Section Designated Substance Surveys and Asbestos Audits
• Perform environmental inspections related to the maintenance of the Designated Substance Survey to maintain compliance with legislation
• Maintain all facility-related licensing including Elevators, Boilers, Pressure Vessels, and Life Safety Systems
• Participate in hiring, training and evaluation of Section staff
• Ensure confidentiality of sensitive and labour relations material within the Section
• Assist in conducting and monitoring studies and prepares reports related to Divisional operations
• Participate and contribute to the Division's energy conservation programs
• Assist in preparing plans, developing schedules, verifying compliance, and maintaining files

Skills

Analytical thinking

Project management

Research skills

Organizational skills

Communication skills

Education

Diploma in Environmental or Engineering Technology

Job description

Support Facility Operations. Apply Analytical Expertise.

Drive Continuous Improvement.

At the City of Thunder Bay, Our City Runs on People Like You. Together, we are building a workplace where everyone belongs, where your analytical skills, attention to detail, and commitment to operational excellence help support the facilities and services residents rely on every day.

As a Planning & Research Analyst, you'll play an important role in supporting Facilities Services through compliance monitoring, operational analysis, procurement support, asset documentation, environmental reporting, and process improvement initiatives. Your work will help ensure facilities are maintained safely, efficiently, and in compliance with legislative and regulatory requirements.

Thunder Bay offers more than a fulfilling career. With its natural beauty, affordability, and strong sense of community, it's a city where you can grow personally and professionally while contributing to the effective management of municipal facilities and infrastructure.

Where Analysis Supports Operational Excellence

As a Planning & Research Analyst, you'll support a diverse portfolio of facilities and operational functions through research, data analysis, compliance monitoring, documentation management, and continuous improvement initiatives.

Working closely with supervisors, facility operations staff, and internal stakeholders, you'll help improve processes, maintain critical records, support procurement activities, and ensure compliance with environmental, legislative, and operational requirements.

This is an opportunity to combine analytical thinking, project coordination, compliance oversight, and operational support in a role that contributes to the effective management of municipal facilities across the city.

How You'll Support Facilities Services

You will have the following accountabilities:

• In consultation with Section supervisors, assist in the analysis of present work methods, procedures and systems regarding maintenance operations, recommend improved systems and carries out follow-up procedures.
• Participate in the preparation of procurement documents for various types of sectional and divisional projects, maintaining records on all phases of maintenance work, related service problems, warranties and complaints.
• Generate monitors and maintains hazardous waste identification numbers (HWIN) accounts for the Division.
• Collect, update, and coordinate inventories of all Section Designated Substance Surveys and Asbestos Audits.
• Perform environmental inspections as it relates to the maintenance of the Designated Substance Survey in order to maintain compliance with legislation as assigned.
• Maintain all facility related licensing for the Division including but not limited to Elevators, Boilers, Pressure Vessel’s, and Life Safety Systems.
• Participate in the hiring, training and evaluation of Section staff.
• Ensure confidentiality of sensitive and labour relations material used within the Section.
• Assist in conducting and monitoring studies and prepares reports relative to Divisional operations.
• Participate and make recommendations for in the Division's energy conservation programs.
• Participate in the preparation of plans, development of schedules, verification of compliance, special presentation material for Divisional use, and maintains files

Planning & Reserach Analyst - Job Description

What You Can Count On With Us

We're proud to offer a workplace where your well-being, growth, and sense of purpose come first. As the Planning & Research Analyst, you'll enjoy:

• A competitive salary that reflects your expertise
• A matching pension plan to help you build long-term financial security
• Comprehensive health, vision, and dental coverage, plus life insurance for peace of mind
• Generous paid vacation and holidays, with the option to purchase additional leave days when you need more time off
• Access to a confidential Employee and Family Assistance Program (EFAP) and wellness initiatives to support your overall health
• Leadership development and tuition reimbursement programs, so you can continue to grow your skills and career
• A culture of recognition and appreciation, with staff events and programs that celebrate your contributions
• A collaborative work environment that values innovation, continuous improvement, teamwork, and public service

What You'll Bring to the Team

Here's what will help you succeed as the Planning & Research Analyst:

• Diploma in Environmental or Engineering technology; and
• Minimum two years’ facility related practical experience
• Knowledge and understanding of Facility Management
• Must possess superior analytical, research, organizational, project management, and problem-solving skills
• Ability to establish and maintain effective working relations with private and public officials, co-workers, and the general public

General Information

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups, women and members of the 2SLGBTQ+ community.

ONTARIO HUMAN RIGHTS CODE

It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression.Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driver’s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources Division should you be the successful applicant.If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION

Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY

Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: [phone]

The City of Thunder Bay provides exceptional quality of life to those wholive, work, and play in Thunder Bay–a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay isrich in people and resources, and connects Northwestern Ontario to the world. We value ourhigh quality of lifeand promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together!

Watch this video to learn more about our City at: