PLAA Coordinator (Permits, License, Agreement and Approval Coordinator

Aecon Concessions; Toronto; On-site; CAD 65,000 - 75,000; Full time

Job summary

A leading Canadian infrastructure company is seeking a PLAA Coordinator to oversee permits, licenses, and agreements for their Eglinton Crosstown West Extension project. The ideal candidate has over 3 years of experience in permitting for construction projects and a degree in Urban Planning or related fields. Responsibilities include maintaining permit records, liaising with city agencies, and reporting on permit status. This role offers an annual salary between $65,000 and $75,000, along with a commitment to diversity and inclusion in hiring.

Qualifications

• Minimum 3 years of experience in permit acquisition for construction projects.
• Knowledge of relevant legislation and procedures in Ontario.
• Ability to handle multiple permit applications simultaneously.

Responsibilities

• Apply for various permits as needed for construction.
• Maintain a PLAA register for visibility on permits.
• Write monthly reports on permit processes and updates.

Skills

3+ years of experience with permitting, licensing and approvals

Knowledge of PLA processes for major infrastructure projects

Ability to liaise with specialty consultants and governmental authorities

Education

Bachelor's or advanced degree in Urban Planning, Engineering, Environmental Studies, Architecture

Project Management Certificate preferred

Job description

Location: Toronto, ON, CA; Mississauga, ON, CA

Operating Sector: Major Projects East

Position Title: PLAA Coordinator (Permits, License, Agreement and Approval Coordinator)

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

Aecon Civil is a market leader with a self-performcompetitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country.

We are currently looking for a Permits License and Agreement and Approval Coordinator to join our Eglinton Crosstown West Extension - Station Box Works project.

What You'll Do Here:

Apply for various permits to City of Toronto, MTO, TPUCC, MECP as needed for construction and follow up in a timely manner with the reviewer to ensure permit application is under review and immediately advise of any comments.

• Coordinate the use of the tracking system to track the progress of PLAA’s throughout the project.
• Maintaining a PLAA register to give the project team an oversight on upcoming and expected permits.
• Maintain permitting tracker to track comments, responses, submissions, resubmissions of all permit applications.
• Liaising with Metrolinx, City of Toronto, and other key internal and external stakeholders.
• Update Design manager every week on progress of each permit application. Also, to advise of critical issues that can hold up permit approvals.
• Coordinate the internal PLAA working group meetings, including minute-taking and issuing of invitations.
• Writing monthly reports and spreadsheets pertaining to PLAA’s processes, progress, and updates.
• Prepare various senior management permitting updates as required.
• Work with document control to keep track of project reports and plan submittals.
• Coordinate with team members from different design and construction disciplines to incorporate necessary input for each permit in a timely manner. This shall include but not limited to meetings with the Designers and the Designer Builder’s Technical Department Discipline Managers.
• Track document submittals, alerting team members of risks related to reports and plans due dates required by the Contracting Authority and coordinating a Non- Conformance Report with team members on extensions needed on plans and reports.
• Document and report progress on PLAA’s and document submissions and updating project leads with updates.
• Coordinate with the design team on design packages for PLAA’s and document submissions to different stakeholders.

What You Bring to the Team:

• 3+ years of experience with permitting, licensing and approvals.
• Knowledge of PLA processes of the construction of major infrastructure projects in the GTA particularly with the City of Toronto.
• Bachelor or advanced degree from a recognized post-secondary institution in Urban Planning, Engineering, Environmental Studies, Architecture or a combination of education, training and experience deemed equivalent.
• Project Management Certificate preferred.
• Acquainted with project management processes and techniques.
• Knowledge of and experience acquiring permits, licenses and approval requirements for major infrastructure and related construction projects, preferably in the Province of Ontario.
• Knowledge of relevant legislation, procedures and permit requirements, including the Ontario Water Resources Act, Building Code Act, Planning Act, Metrolinx Act, Municipal Act, railway corridor infrastructure and related construction projects.
• Ability to liaise with other specialty consultants, contractors and Governmental Authorities.

Salary: $65,000 - $75,000 per annum

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.